Controller

Controller

Reports to : General Manager / Chief Operating Officer

Supervises : Staff Accountant; Accounting Intern; Accounting Consultants; Information Technology Consultant

Salary Range : $95,500 – $110,000

Education and / or Experience

Bachelor’s degree from four-year college or university; CPA or Master’s degree preferred with concentration in business or administration with accounting major or minor and coursework in financial analysis and auditing.

Five to seven years of professional accounting experience with at least two of those years at the Controller level or equivalent in club operation.

Experience supervising a staff / team of accountants and bookkeepers.

Experience overseeing information technology operation preferred.

Job Knowledge, Core Competencies and Expectations

Consistently monitors cash flows.

Must be able to calculate figures and amounts for all bookkeeping, payroll, budgets, statistical analysis and probability statements.

Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations.

Ability to analyze investment returns.

Knowledge and understanding of retirement plans.

Knowledge of pertinent federal and state employment laws and practices.

Knowledge of and ability to perform required role during emergency situation.

Maintain high member standards.

Job Summary (Essential Functions)

Direct the financial operations of the club.

Supervise the accounting functions and directly assist the General Manager / COO on all strategic matters relating to budget management, cost-benefit analysis, forecasting needs and internal control.

Develop policies to control and coordinate accounting, auditing, budgets, taxes and related activities and records; develop, establish and administer procedures and systems pertaining to financial matters.

Prepare financial statements, forecasts and analyses for all administrative and managerial functions.

Maintain all accounting records; develop, analyze and interpret statistical and accounting information.

Evaluate operating results for costs, revenues, budgets, policies of operation, trends and increased profit.

Serve as liaison to finance committee.

Supervise the staffing, scheduling, training and professional development of department members.

Job Tasks / Duties

Formulates, receives and recommends policy proposals relating to accounting and auditing, the budget, revenue and cost control procedures, preparation and payment of payrolls, tax matters, compilation of statistics and office methods and procedures.

2 / 13 / 2025

Directs or prepares the monthly trial balance and resulting financial statements for the club, including the income statement, balance sheet and statement of changes in financial condition, along with required supporting schedules and other data necessary for financial reports and records.

Manages and conducts internal auditing programs to help assure that records are accurately maintained and that established policies and practices are satisfactorily and consistently followed.

Prepares operating budgets and financial forecasts in coordination with the various committees, departments and the General Manager; analyzes financial information, monitors budgeted versus actual expenditures and advises management about variances and their potential causes; recommends corrective actions to help assure that budget goals are met.

Works with the club’s external auditors to assure that procedures are consistent with club policies.

Prepares and verifies reports made to agencies and trade and professional organizations for which dissemination is consistent with club policies.

Records and verifies with managers that inventories have been taken.

Verifies that all insurance records for club property are properly maintained.

Reconciles monthly ledgers including receivables, payables, bank and other asset accounts, and wage accounts.

Inform and advise other department heads about the financial aspects of their responsibilities.

Prepares or assists outside tax preparer supervises preparation of applicable federal, state and local tax returns.

Prepares accounting reports as necessary and appropriate for dissemination to the board of governors, finance, executive committee and other club committees.

Monitors to assure that procedures for effective receiving and storeroom control are in place and consistently used.

Selects, trains, supervises, schedules and evaluates accounting staff.

Attends monthly board, finance committee and other meetings as required.

Oversee member billing and collection procedures.

Approves credit applications for vendors.

Recommends structure for quarterly budget calculation and collaborates with HR Manager to prepare bonus schedule for approval by GM / COO.

Negotiates and administers employee benefits including health and life insurance, pension plans and workers’ compensation; gathers information and assists the General Manager / COO in making decisions about employee benefit plans.

Audits members and guests’ charges; checks cash sheets to assure that all receipts for member’s accounts have been posted.

Audits all cash and charge expenditures.

Safeguards all funds in bank accounts; assures that revenues are properly and correctly deposited and supervises the drawing of all checks.

Establishes and maintains tournament accounting records and financial statements.

Maintains investment program; invests all excess funds on a timely basis to provide better cash flow.

Monitors collection of past due accounts, advises General Manager / COO and board when difficult situations may arise.

Plans professional development and training activities for staff.

Interacts with the club’s external accounting firm and its auditors as necessary.

Monitors accounts receivable and takes action according to established club policies and procedures.

Prepares a full report of the year’s financial operations for presentation at the annual meeting.

Works with the general manager and department heads to plan and manage capital budgets and cash flow.

Manages, reviews, and monitors changes in the automated financial management and accounting system.

Reviews bank statements reconciliations.

Maintains necessary procedures for confidentiality relating to club and employee issues.

Negotiates and acquires property and casualty insurance to protect the club’s assets.

Licenses and Special Requirements

Certified Hospitality Accounting Executive (CHAE) recommended.

Certified Public Accountant (CPA) license preferred.

Salary : $95,500 - $110,000