What are the responsibilities and job description for the Office Coordinator position at Gellert Global Group?
Job Title:
Office Coordinator
Summary:
The Office Coordinator plays a crucial role in creating a welcoming and comfortable atmosphere for visitors and employees alike. This position will be the heart of the workplace, providing exceptional hospitality services through various responsibilities.
Responsibilities:
- Support shipping and receiving for the executive office and retrieve, sort, and distribute incoming mail.
- Help organize and/or support office events, both virtually and in-person.
- Maintain adequately stocked kitchens, sanitary, and office supplies, restock paper and copy machine products, and general upkeep of office and cleaning of kitchen equipment.
- Order meals for the office when required.
- Ensure conference rooms are clean, organized, and well-maintained.
- Ensure Covid-related safety measures are in place.
- Order, receive, and coordinate food deliveries.
- Monitor the scheduling of conference rooms and equipment needs.
- Ordering and coordinating basic pantry supplies for ongoing or special needs.
- Coordinate office events and functions.
- Support executive meetings – reserving conference rooms, ordering meals, arranging for any IT equipment needed (i.e., laptop, projector, audio/video equipment), sending Outlook meeting requests, etc.
- Assist with meeting set-up and clean-up (configure conference room set-up, request conference call/dial-in #, distribute meeting materials, tent cards/name badges, meet and greet attendees, etc.).
- Reconcile expenses related to all events that take place in the office.
- Order and stock all office and kitchen supplies for staff and visitors.
- Take pride in the appearance of the office and make it friendly for our employees and guests.
- Communicate with building management for any facilities needs.
- Coordinate with building management to ensure facility maintenance and safety.
- Respond to building emergencies and be a member of the emergency response team.
- Greet and direct visitors in a professional, friendly, and hospitable manner.
- Handle tasks assigned by executive assistant and administrative support duties as requested.
- Establishing and promoting participation in conservation and recycling programs.
Qualifications:
- High School diploma or equivalent.
- Ability to lift 25-30 pounds.
- Organizational skills.
- Attention to detail.
- Strong prioritization skills.
Benefits:
- Health: Medical, dental, and vision insurance, company-paid life, accident, and long-term disability insurance, flexible spending accounts.
- Wealth: Competitive pay, annual bonus opportunity, matching 401(k) with immediate vesting upon enrollment, generous employee referral program.
- Happiness: Professional Growth: Online training courses, virtual, and classroom development experiences, education assistance program.
- Work-Life Balance: Paid-time off, parental leave, flexible work schedules (subject to location and role).
- Team Building: Employee engagement and recognition programs, wellness, philanthropic, and DE&I initiatives, company-sponsored celebrations, and team-building events.
Equal Opportunity Employer:
The Gellert Global Group of companies is an equal opportunity employer and considers qualified applicants for employment without regard to sex, race, color, religion, ethnic or national origin, gender, sexual orientation, gender identity or expression, age, pregnancy, leave status, disability, veteran status, genetic information, and/or any other characteristic or status protected by national, federal, state, or local law.
