Vendor Receivables Clerk

Vendor Receivables Clerk

Welcome to Gelson’s! For over 70 years, Gelson’s has served Southern California shoppers with an enthusiasm for food of the highest quality. Our commitment to quality, selection and exceptional service sets us apart. We strive to exceed our customers’ expectations with every visit, and we take pride in creating a positive shopping experience.

We are currently searching for a Vendor Receivables Clerk to join our Buying department in Encino. This position will provide direct assistance to the Director of Center Store and the Fresh Buying Teams.

Come join the Gelson’s team and help us continue our tradition of excellence in grocery retail.

Why work with us:

• Be part of a dynamic team that values collaboration and innovation
• Showcase your administrative skills and make an impact on your department's success
• Embrace a culture that prioritizes team excellence
• We are a certified best place to work in California for the third consecutive year

Benefits:

• We offer competitive wages
• Generous employee discounts
• Exceptional benefit programs and a strong retirement plan
• Opportunities for career growth and development

Responsibilities:

The Vendor Receivables Clerk assists the Vendor Receivables (VR) Coordinator in supporting the Center Store and Fresh Buying Teams to optimize profitability through vendor funding. This role is responsible for assisting with the accurate administration and operation of the Vendor Accounts Receivable Department, including generating promotional invoices, reconciling vendor payments, and maintaining financial records. The position involves regular interaction with vendors and internal management to ensure timely collections and accurate documentation of transactions. Additionally, the Vendor Receivables Clerk will provide backup support for the VR Coordinator during periods of absence.

Responsibilities include:

Vendor Accounts Receivable Support

• Assist the Vendor Receivables Coordinator with various administrative and operational tasks related to vendor accounts receivable.
• Prepare, code, and scan promotional forms for billing.
• Generate invoices for vendor-funded promotions, including displays, advertisements, and accruals.
• Apply payments received from vendors to corresponding invoices.
• Process payment deductions for invoices through direct purchases and distributors.
• Retrieve, copy, and scan invoices for vendor backup documentation.
• Calculate weekly scans and case billbacks for direct and wholesaler purchases.

Vendor & Internal Collaboration

• Assist Category Managers with collection inquiries from brokers and vendors.
• Work with vendors to reconcile billing discrepancies and resolve outstanding issues.
• Process and distribute invoices to vendors promptly.
• Provide coverage for the Vendor Receivables Coordinator during their absence.
• Perform special projects as assigned by the Director of Center Store.

Administrative & Clerical Support

• Maintain accurate and organized financial records related to vendor payments and promotional billing.
• Support the department with general clerical duties as needed.
• Ensure compliance with company policies and financial procedures.

Work Environment & Physical Demands

• Office-based position with standard business hours.
• Requires prolonged periods of sitting and computer work.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Other duties and responsibilities as required.

Qualifications:

• High school diploma required; some college coursework is a plus.
• Familiarity with retail store operations and grocery products is beneficial. Experience working with a mainframe computer system is a plus.
• Proficiency in Microsoft Outlook, Word, and Excel.
• Possesses a basic understanding of accounting principles and financial reconciliation.
• Experience using a 10-key calculator is advantageous.
• Engages in extensive interaction with external vendors and internal teams, including buying, accounting, and management departments.
• Retail and/or supermarket field experience preferred.
• Knowledge of the food industry and the ability to understand item attributes are required.
• Ability to evaluate a process, propose and execute improvements and efficiencies.
• Exceptional organizational and time management skills.
• Highly proficient computer skills in all MS Office applications.
• Some travel between store locations and office’s required.

How to Apply:

Apply today and take the first step toward a rewarding career with one of Southern California’s most respected grocery chains. We are committed to fostering a friendly and inclusive work environment. Gelson’s is an equal opportunity employer and encourages individuals from all backgrounds to apply.

Hourly pay rate $22.00