What are the responsibilities and job description for the Accounts Payable Specialist position at GEM Management LLC?
Accounts Payable Specialist
Work Type: Full time
Location: Charlotte, NC (In Office)
Company Description: Fitch Irick Corporation, based in Charlotte, NC has over 30 years of experience in the affordable housing development and property management field. Fitch Irick is knowledgeable in the complexity of regulations with Rural Development, HUD, and Low-Income Housing Tax Credit Programs. Fitch Irick currently manages 12,000 units in 250 properties throughout the southeastern United States with multiple layers of programs and funding sources designed to better communities by providing quality affordable housing to residents in need.
WHAT YOU'LL BE DOING| THE ROLE
The Accounts Payable Specialist is responsible for the entry and management of vendors accounts, as well as sending Vendor Café. The Accounts Payable Specialist ensures that all vendor submissions meet organizational requirements, assuring all vendors are have current information on file for the effective processing of all Accounts Payable transaction, assuring the policies and procedures of the company are adhered to.
Job Duties/Skills
Required Qualifications
Work Type: Full time
Location: Charlotte, NC (In Office)
Company Description: Fitch Irick Corporation, based in Charlotte, NC has over 30 years of experience in the affordable housing development and property management field. Fitch Irick is knowledgeable in the complexity of regulations with Rural Development, HUD, and Low-Income Housing Tax Credit Programs. Fitch Irick currently manages 12,000 units in 250 properties throughout the southeastern United States with multiple layers of programs and funding sources designed to better communities by providing quality affordable housing to residents in need.
WHAT YOU'LL BE DOING| THE ROLE
The Accounts Payable Specialist is responsible for the entry and management of vendors accounts, as well as sending Vendor Café. The Accounts Payable Specialist ensures that all vendor submissions meet organizational requirements, assuring all vendors are have current information on file for the effective processing of all Accounts Payable transaction, assuring the policies and procedures of the company are adhered to.
Job Duties/Skills
- Use required guidelines to set up and enter new vendors into Yardi for approval.
- Maintain vendor accounts: update address and documents.
- Responding to and approval/rejection of vendor account changes made by vendor in Vendor Café.
- Identify issues with vendor accounts such as missing documents and information.
- Ensure that all vendors are compliant with company standards and policies.
- Research and locate missing invoices and move to next step or enter.
- Communicate with Site Managers about issues concerning invoices or vendors.
- Timely posting of all NCS invoices: Charge, Receive, and GL entry.
- Assist Property accountants in all Accounts Payable matters as needed.
- Responsible for processing and submitting vendor 1099’s and following up on all IRS 1099 inquiries.
- Invoices entry of any utilities for a set group of Property Accountants.
- Implementing and communication of all changes to vendor and invoices policies.
- Assist with the Conservice transition of utilities invoices.
- Any other tasks as assigned by the employee’s supervisor/manager and/or in accordance with business needs.
Required Qualifications
- Education: Associate degree or 2 years of Accounting or Accounts Payable experience.
- Experience: 2 years of Accounting or Accounts Payable experience
- Proficient in Excel
- Proficient in Yardi
- Physical Abilities: Office work with infrequent lifting of 20 pounds, occasional stooping/bending, and frequent sitting and standing.
- Interpersonal Abilities: Persuasion, critical-thinking, teamwork
- Education: Associate’s degree in accounting or finance field.
- Preferred Experience: 4 years of Accounts Payable experience
- Mission-Driven Work: Contribute to providing affordable housing and making a difference in communities.
- Comprehensive Benefits:
- Health, dental, and vision insurance.
- Short-term & long-term disability.
- Life insurance & AD&D coverage.
- Pet insurance.
- 15 days (120 hours) annually.
- Paid company holidays & floating holiday of choice.
- Employee Assistance Plan for you and your family.
- Culture of Growth: Enjoy a workplace that celebrates milestones, rewards high-quality work, and offers professional development opportunities.
