What are the responsibilities and job description for the Accounting Specialist position at Gemini Construction Company?

Job Description

Description : Job Summary

This position is a dual role position, performing various accounting responsibilities for Gemini Construction and Mall Business Services. This position is full-time, but part-time would be considered as an option for the right candidate, with a minimum of 30 hours / week.

Responsibilities & Duties :

Gemini Construction

Manage Gemini Construction’s incoming invoices and process them through Avid, ensuring proper construction team routing.
Process promptly all “Material Request Forms” with accuracy and ensure the correct sales tax rate is being charged for the location the order is being delivered to.
Obtain proper approval on all Purchase Orders and communicate the approved Purchase Order to the supplier.
Maintain the Accounting vendor files for COIs and W9s.
Mail weekly checks and email the Gemini team the weekly check run with the mail date notated.
Ensure timely processing of the monthly Lowes bill and ensure proper recording of purchases within the accounting application.
Invoice construction projects and e-mail all Gemini billed invoices for reimbursement.

Mall Business Services

Enter approved Mall Business Service invoices and process them for payment weekly.

Record, track, and process Mall Business Service customer payments with accuracy.

Maintain accurate records and track Mall Business Service equipment orders and deliveries.

Track and charge inventory to the correct location in Quick Books based on the last price paid.

Follow up on delinquent customer accounts and advise the team regarding delinquent accounts so that appropriate action can be taken.

Accurately record prorated and recurring billings for Mall Business Service customers.

Create and maintain MBS customer and vendor information within the accounting application.

Be an active participant in identifying and developing process improvements.

Requirements : Qualifications

2-3 years Accounting Experience.

Ability to work independently and as a team when appropriate.

Excellent time management and organizational skills.

Strong written and verbal communication skills.

Strong computer skills and proficiency in Microsoft Office programs.

Able to sit at a desk for extended periods of time.

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