Accounting Specialist

Job Summary

This position is a dual role position, performing various accounting responsibilities for Gemini Construction and Mall Business Services. This position is full-time, but part-time would be considered as an option for the right candidate, with a minimum of 30 hours/week.

Responsibilities & Duties:

Gemini Construction

• Manage Gemini Construction’s incoming invoices and process them through Avid, ensuring proper construction team routing.
• Process promptly all “Material Request Forms” with accuracy and ensure the correct sales tax rate is being charged for the location the order is being delivered to.
• Obtain proper approval on all Purchase Orders and communicate the approved Purchase Order to the supplier.
• Maintain the Accounting vendor files for COIs and W9s.
• Mail weekly checks and email the Gemini team the weekly check run with the mail date notated.
• Ensure timely processing of the monthly Lowes bill and ensure proper recording of purchases within the accounting application.
• Invoice construction projects and e-mail all Gemini billed invoices for reimbursement.

Mall Business Services

• Enter approved Mall Business Service invoices and process them for payment weekly.
• Record, track, and process Mall Business Service customer payments with accuracy.
• Maintain accurate records and track Mall Business Service equipment orders and deliveries.
• Track and charge inventory to the correct location in Quick Books based on the last price paid.
• Follow up on delinquent customer accounts and advise the team regarding delinquent accounts so that appropriate action can be taken.
• Accurately record prorated and recurring billings for Mall Business Service customers.
• Create and maintain MBS customer and vendor information within the accounting application.
• Be an active participant in identifying and developing process improvements.

Qualifications

• 2-3 years Accounting Experience.
• Ability to work independently and as a team when appropriate.
• Excellent time management and organizational skills.
• Strong written and verbal communication skills.
• Strong computer skills and proficiency in Microsoft Office programs.
• Able to sit at a desk for extended periods of time.