What are the responsibilities and job description for the Operations Assistant position at Gen-El-Mec Associates, LLC?
Job Summary
We are seeking a dedicated and detail-oriented Operations Assistant to join our team. The ideal candidate will play a crucial role in supporting daily operations and ensuring efficient workflow within the organization. This position requires strong organizational skills, proficiency in various software applications, and the ability to provide exceptional customer service. The Operations Assistant will assist with administrative tasks, data entry, etc., contributing to the overall success of our operations.
Responsibilities
- Enter purchase orders into ERP system using all pertinent information
- Issue order acknowledgments, as applicable
- Generate job travelers and distribute paperwork accordingly
- Help maintain/update master job schedule
- Obtain job status updates from various departments
- Work with purchasing agent regarding vendor PO status
- Distribute customer open order reports, as applicable
- Assist with customer communications and/or questions pertaining to open orders
- Cross reference multiple documents against main job schedule to maintain accuracy
- Update process notes per request
- Print specialized labels needed for customer shipments
- Email tracking information to customers when applicable
- Update job travelers as needed - date changes, quantity changes, etc.
- Monitor hardware needed for open orders assuring it will be received in a timely manner
- Confirming open orders in customer portals
- Filing completed paperwork
- Answering phones as needed
- Adjust clock in times/job quantities as needed
- Confirm current stock quantities as needed
- Assist with purchasing duties as needed
Qualifications
- Strong organizational skills and attention to detail with the ability to manage multiple tasks simultaneously.
- Strong communication skills
- Strong computer skills (Excel, JobBoss)
- Previous experience in an office environment is a plus.
- Ability to work collaboratively as part of a team while also being self-motivated.
- Strong customer service orientation with a friendly demeanor.
Join us as an Operations Assistant and contribute to a dynamic team focused on delivering excellence in every aspect of our operations.
Job Type: Full-time
Pay: $22.00 - $24.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to Commute:
- Oxford, CT 06478 (Required)
Ability to Relocate:
- Oxford, CT 06478: Relocate before starting work (Preferred)
Work Location: In person
Salary : $22 - $24