What are the responsibilities and job description for the School Administrative Assistant - Nixon position at Gen. John Nixon Elementary School?
Title: School Administrative Assistant - Nixon Elementary School
Reports to: Principal
Position Summary:
The School Administrative Assistant performs administrative assistant and clerical duties to support and facilitate the day-to-day operations and communications of the elementary school.
Key Duties & Responsibilities:
-Answers the telephone and takes messages;
-Front desk receptionist; answers telephone calls and delivers messages; greets and directs children, parents, substitute teachers, and other visitors;
-Monitors all visitors entering the building and oversees the security of the building entrance; ? Oversees use of public address system;
-Filing;
-Assists with school mailings;
-Assists with recordkeeping requirements;
-Collects and processes state-required CORI forms for staff, parents, and volunteers; ? Maintains student information including database, student records, class lists, State required mandatory testing scores and all documentation the State requires under the new regulations regarding student information;
-Arranges orientation and registration meetings; works with school nurse to ensure immunization requirements; requests and maintains the student records;
-Contacts parents for verification of student absences when necessary;
-Processes student transfers;
-Oversees daily attendance; organizes student dismissal list and produces daily attendance list;
-Monitors student absentee call-in system, contacts parents for verification of student absences when necessary;
-Performs routine clerical functions such as distributing mail and notices, filing, general word processing for building staff, and overseeing use and maintenance of office equipment;
-Maintains master calendar of events for the school, working closely with different staff members and outside organizations;
-Assists teachers with organization of field trips;
-Coordinates with outside groups requesting use of school facilities;
-Collects and organizes money for deposit by the parent organization;
-Participates in safety & security programs;
-Fields emails from outside regarding student attendance and directing parents;
-Maintain school lost and found;
-Makes all deliveries;
-Performs other job-related duties as assigned by the Principal or designee.
Qualifications:
-Must be a high school graduate; associate degree preferred;
-Prior administrative assistant experience preferred;
-Must have prior experience (intermediate use) with Microsoft Office, Excel & Google Apps; ? Must have excellent verbal and written communication skills and strong interpersonal skills as he/she deals directly with the public on a daily basis;
-Must be self-motivated, flexible, very well organized;
-Must be detailed oriented, with analytical and problem solving skills, along with customer service abilities and other related characteristics;
Classification: ESPAS Level 7 Unit Position
Schedule: 1.0 FTE
