What are the responsibilities and job description for the Sr. Office Assistant - ITS position at General Conference of Seventh-day Adventists?
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POSITION SUMMARY
Experienced Senior Administrative Assistant to provide high-level administrative support to the Information Technology Services (ITS) department. Proactive professional who excels at managing administrative operations, demonstrating exceptional organizational abilities, and maintaining effective communication with different levels of the organization. This role requires knowledge of church policy, and technical proficiency.
COMPENSATION
Full-time hourly position with benefits
Remuneration : Grade 5 ($22.01 - $33.02)
BENEFITS
Hourly employees are eligible for benefits including health insurance, paid time off, and retirement savings plans, with eligibility based on hours worked.
SUPERVISORS
Adrian Schmidt
ESSENTIAL JOB FUNCTIONS
Primary administrative point of contact for ITS department, managing inquiries and coordinating responses as required by departmental leadership.
Supervises & trains telephone operators making sure there is always coverage during operational hours
Provides up to 8 hours per week covering phones
Billing and reconciliation for cell phones (AT&T)
Work on all tasks related to the HR employee database
Billing and reconciliation for iPads with Data plan (Verizon)
Processes software renewals ensuring they are processed on time
Oversee the Employee Purchase program (EPO) and process employee equipment requests
Prepare expense reports for ITS director and associates & travel needs as requested
Serve as recording secretary for technology meetings
Coordinate logistics for departmental meetings, events and presentations.
QUALIFICATIONS
Education and Experience
Associate's (AA / AS) degree or equivalent required. Appropriate successful work experience may be acceptable in lieu of scholastic requirements.
Three or more years of relevant work-related experience are needed to gain the skills and knowledge required to perform job duties.
Knowledge, Skills & Abilities
Knowledge of principles, policies, and beliefs of the General Conference and the Seventh-day Adventist Church.
Ability to maintain a neat and orderly work area, and a pleasant disposition in dealing with others.
Requires knowledge of up-to-date office procedures such as filing, telephone techniques, office equipment, computer software (MS Word, Excel, Outlook).
Must have good written and verbal English language abilities (spelling, grammar, punctuation, etc.).
Ability to perform duties with speed, accuracy, and strong attention to detail without constant supervision.
Must be able to work in an organized manner even when working under pressure or with interruptions and be reliable to follow through with assignments.
Absolute confidentiality required at all times.
Must be able to facilitate good communications among departmental staff, other departments, and outside personnel.
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