What are the responsibilities and job description for the Office Operations Coordinator position at General Matter?
About the Company
At General Matter, we're strengthening America's capacity in nuclear energy to create a new set of possibilities, from generating clean energy at scale to forging energy security.
With nuclear energy powering the next wave of American progress, we're ensuring our country has the fuel it needs for the next generation of reactors, no matter what's happening around the world.
We are backed by top tier investors. Our lean, world-class team of engineers and operators is applying a first-principles approach to solving the problem of nuclear fuel production. We are a mission-driven company with a culture of urgency, accountability and transparency.
About This Role
The Office Operations Coordinator will be the heart of our early-stage startup, ensuring smooth daily operations and creating a welcoming environment. This role encompasses a wide range of responsibilities, from maintaining an organized and efficient office space to coordinating recruiting visits and managing vendor relationships. You'll be the go-to person for all office-related needs, contributing to a positive and productive work atmosphere. This position offers a unique opportunity to grow alongside our company and potentially evolve into various roles as we scale.
Responsibilities:
Your actual level and base salary will be determined on a case-by-case basis and may vary based on the following considerations: job-related knowledge and skills, education, and experience.
Base salary is just one part of your total rewards package at General Matter. You may also be eligible for long-term incentives, in the form of company stock options. You will also receive access to comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, HSA/FSA/Commuter benefits, and various other benefits.
At General Matter, we're strengthening America's capacity in nuclear energy to create a new set of possibilities, from generating clean energy at scale to forging energy security.
With nuclear energy powering the next wave of American progress, we're ensuring our country has the fuel it needs for the next generation of reactors, no matter what's happening around the world.
We are backed by top tier investors. Our lean, world-class team of engineers and operators is applying a first-principles approach to solving the problem of nuclear fuel production. We are a mission-driven company with a culture of urgency, accountability and transparency.
About This Role
The Office Operations Coordinator will be the heart of our early-stage startup, ensuring smooth daily operations and creating a welcoming environment. This role encompasses a wide range of responsibilities, from maintaining an organized and efficient office space to coordinating recruiting visits and managing vendor relationships. You'll be the go-to person for all office-related needs, contributing to a positive and productive work atmosphere. This position offers a unique opportunity to grow alongside our company and potentially evolve into various roles as we scale.
Responsibilities:
- Maintain a clean, organized, and well-stocked office environment.
- Encourage employee participation in maintaining office cleanliness and organization.
- Manage office supplies, including ordering and inventory control.
- Coordinate food orders for meetings, events, and daily needs.
- Serve as the primary point of contact for third-party vendors (janitorial, repairs, shipping, etc.).
- Schedule and coordinate on-site visitor logistics, including recruiting candidates.
- Act as the company's receptionist, greeting visitors and creating a welcoming atmosphere.
- Plan and execute company events, team outings, and celebrations.
- Manage shipping and receiving of packages and mail.
- Handle various ad-hoc tasks and projects as needed.
- Ensure cost-effective management of office resources.
- Proven ability to juggle multiple tasks and priorities in a fast-paced environment.
- Strong bias for action and a resourceful, scrappy approach.
- Excellent verbal and written communication skills.
- Tech-savvy with proficiency in basic office software and tools.
- Demonstrated initiative and problem-solving abilities.
- Meticulous attention to detail and exceptional organizational skills.
- Experience in event planning.
- Ability to make sound decisions in ambiguous situations.
- Flexibility and agility to adapt to changing needs.
- Ability to create a welcoming and hospitable environment for guests.
- Cost conscious mindset.
- Strong understanding of engineering fundamentals.
- Ability to perform trade studies and make clear recommendations using first principles and engineering fundamentals even with partial information.
- Experience in a fast-paced engineering environment or a highly technical role requiring a resourceful, entrepreneurial approach to complete tasks within tight timeframes or budget constraints.
- Ability to work extended hours and weekends as necessary.
Your actual level and base salary will be determined on a case-by-case basis and may vary based on the following considerations: job-related knowledge and skills, education, and experience.
Base salary is just one part of your total rewards package at General Matter. You may also be eligible for long-term incentives, in the form of company stock options. You will also receive access to comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, HSA/FSA/Commuter benefits, and various other benefits.