What are the responsibilities and job description for the Contract Management Specialist 1 (VID 174936) position at General Services, Office of?
The minimum qualifications required for this vacancy. Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position: This title includes a traineeship opportunity and applicants will be appointed to the appropriate level** based on their experience and education. Required experience: professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. Master's and higher-level degrees will substitute for one year of required experience. **Contract Management Specialist level requirements: • Contract Management Specialist Trainee 1 (equated to SG-14): bachelor or higher degree. • Contract Management Specialist Trainee 2 (equated to SG-16): bachelor or higher degree and one year of required experience.• Contract Management Specialist 1, SG-18: bachelor or higher degree and two years of required experience. Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 52.6, 70.1, or 70.4 of the Civil Service Law.Individuals who possess a bachelor’s degree or higher AND have 55b/c eligibility are encouraged to apply. If applying using your 55b/c status, please provide a copy of your current 55b/c eligibility letter. For additional information regarding 55b/c and/or how to apply please visit the Civil Service webpage https://www.cs.ny.gov/rp55/.PCO Candidates: Individuals with a score of 100 or above on the Professional Career Opportunities (PCO) eligible list are encouraged to apply.Successful completion of a two-year traineeship leads to appointment as a Contract Management Specialist 1, SG-18.
The duties that the incumbent of the vacancy will be expected to perform. Duties Description Duties include, but are not limited to, the following: • Provide administrative support to the Deputy Commissioner and Directors in the areas of planning, organizing, researching, and coordinating functions for program initiatives, policies, and project information. • Serve as a liaison for the Deputy Commissioner and Directors with statewide regional directors and in-house directors for program inquiries on policies and procedures. • Review purchasing requests and authorizations for supplies and equipment and reconcile statements through Statewide Financial System.• Prepare power point presentations, graphs and charts as needed. • Identify, investigate, and resolve issues with contractors/clients or direct to appropriate project staff. • Administer dispute/resolution tracking and coordination.• Process accurate and timely reports, and independently monitor timeliness of submission of information. • Schedule and attend staff meetings and represent Director’s office on conference calls, webinars, committee meetings and CM Roundtable meetings. • Monitor and maintain LATS attendance records for Executive staff.• Ensure Executive staff performance evaluations and probation reports are completed in a timely manner.• Perform other duties as assigned.Operational Needs: • Travel may be required (approximately 10%). • Possession and maintenance of a valid Driver’s License issued by the NYS Department of Motor Vehicle is required, or otherwise demonstrate the capacity to meet the transportation needs of the job.
Additional comments regarding the vacancy. Additional Comments *There is no examination required for appointment to a NY HELPS position. Candidates hired via NY HELPS will be appointed on a permanent non-competitive basis and will begin a probationary period.At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply. For a full version of OGS’s EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.
Some positions may require additional credentials or a background check to verify your identity.
The duties that the incumbent of the vacancy will be expected to perform. Duties Description Duties include, but are not limited to, the following: • Provide administrative support to the Deputy Commissioner and Directors in the areas of planning, organizing, researching, and coordinating functions for program initiatives, policies, and project information. • Serve as a liaison for the Deputy Commissioner and Directors with statewide regional directors and in-house directors for program inquiries on policies and procedures. • Review purchasing requests and authorizations for supplies and equipment and reconcile statements through Statewide Financial System.• Prepare power point presentations, graphs and charts as needed. • Identify, investigate, and resolve issues with contractors/clients or direct to appropriate project staff. • Administer dispute/resolution tracking and coordination.• Process accurate and timely reports, and independently monitor timeliness of submission of information. • Schedule and attend staff meetings and represent Director’s office on conference calls, webinars, committee meetings and CM Roundtable meetings. • Monitor and maintain LATS attendance records for Executive staff.• Ensure Executive staff performance evaluations and probation reports are completed in a timely manner.• Perform other duties as assigned.Operational Needs: • Travel may be required (approximately 10%). • Possession and maintenance of a valid Driver’s License issued by the NYS Department of Motor Vehicle is required, or otherwise demonstrate the capacity to meet the transportation needs of the job.
Additional comments regarding the vacancy. Additional Comments *There is no examination required for appointment to a NY HELPS position. Candidates hired via NY HELPS will be appointed on a permanent non-competitive basis and will begin a probationary period.At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply. For a full version of OGS’s EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.
Some positions may require additional credentials or a background check to verify your identity.
