Accounting Assistant

SUMMARY: Performs a wide range of accounting and administrative duties to support the accounting department.

DUTIES AND RESPONSIBILITIES:

The following reflects management’s definition of the essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time.

·        Renders/distributes accounts for assigned customers

·        Communicates on a regular basis regarding any questions on Individual accounts.

·        Responds to inquiries from customers concerning vessel expenses.

·        Guides and supervises complaint resolutions with vendors; verifies customer satisfaction through verbal and

written communication.

·        Follows up on account statements and other discrepancies regarding payment of accounts;

. Serves as liaison between departments and vendors in the resolution of administrative problems and inquiries.

.      Enters information into accounting data entry system.

·        Prepares all vouchers and approved invoices for payment; processes all company payments in a timely manner.

. Prints and mails accounts payable checks.

·        Answers, screens, and directs incoming telephone calls.

·        Assists with special accounting projects as needed.

·        Performs other duties as assigned by supervisor.

QUALIFICATIONS:

·        One year certificate from college or technical school, one year related experience.

·        Proficiency/experience in Netsuite accounting software is a plus.

·        10-key by touch.

·        Demonstrated ability to calculate figures and amounts.

·        Proficient with Excel.

·        Acute attention to detail and follow up.

·        Strong organizational skills.

·        Commitment to excellence and high standards.

·        Excellent written and verbal communication skills.

·        Ability to understand and follow written and verbal instructions.

·        Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

·        Must be able to speak, read, write, and understand the primary language used in the workplace.

PHYSICAL:

While performing the duties of this job, the employee is frequently required to do the following:

·        Sit for prolonged periods.

·        Calculate figures and amounts.

·        Analyze financial data.