What are the responsibilities and job description for the Administrative Coordinator (National) position at Generation Hope?

Job Description

Salary : $26.45 - $31.25

Position Title : PT Administrative Coordinator

Reports to : Director of Human Resources & Administration

Job Status : Part-Time (24 hours / week)

Location : Washington, D.C.

Application Deadline : January 17, 2025

Start Date : mid-February 2025

Hourly Rate : $26.45 - $31.25

Classification : Non-Exempt / Hourly

About Generation Hope :

Generation Hope is a nonprofit organization committed to ensuring all student parents have the opportunity to succeed and achieve economic mobility. We drive systemic change by partnering with education and policy leaders while offering direct, two-generation support to teen parents in college and their children. To date, weve provided over $1.5 million in tuition assistance, supported more than 500 teen parents in college, celebrated more than 200 degrees earned through our program, and partnered with over 30 two- and four-year institutions nationwide.

Our team culture is rooted in excellence, respect, and inclusion. Named "one of the best nonprofits" by Spur Local, we embrace diversity in all its formsbackground, thought, and experiences. If our mission and culture resonate with you, we invite you to consider joining our team. For more information, visit www.generationhope.org.

Position Overview

The Administrative Coordinator plays a key role in strengthening Generation Hopes internal operations. This part-time position focuses on maintaining office procedures, providing administrative support, and serving as a primary point of contact for visitors, vendors, and stakeholders at the National Office in DC. Additionally, the Administrative Coordinator contributes to key internal programs, including advancing Generation Hopes race equity initiatives and supporting the Internship Program, while ensuring smooth and efficient office logistics.

With a strong attention to detail and substantial experience in administrative or operational roles, the Administrative Coordinator will help ensure the seamless functioning of our office. This part-time role will occur in the National Office in DC three (3) days a week. , making it an excellent opportunity for professionals seeking a meaningful and balanced work experience. We highly value experienced professionals who bring a wealth of knowledge, dependability, and a proactive approach to this critical role.

Key Responsibilities

Administrative Support

Manage and update the organization-wide calendar and the National Office calendar, ensuring staff are informed of scheduling changes.
Support electronic document management and filing systems to ensure accurate and accessible record-keeping, including leading the shared company drive.
Assist with scheduling meetings, trainings, and events for the HR department.
Collaborate with the Vice President of Operations & Strategy to ensure timely distribution of incoming mail and proper handling of outgoing correspondence.
At times, assist the Executive Leadership Team with administrative tasks, including preparing documents, correspondence, and reports.

Program & Office Coordination

In partnership with the Human Resources Manager, assist with managing the Internship Program by coordinating onboarding, managing schedules, and providing administrative support.

Actively participate as a Staff Morale Committee member, helping to cultivate a positive and engaged workplace culture.

Coordinate office space rentals, including handling applications, serving as the onsite support for renters during events, and acting as the point of contact when communicating with potential renters.

Act as lead for the Envoy platform for visitor management and the Kastle system for National Office security.

Office Operations & Vendor Management

Maintain an inventory of office supplies, equipment, and kitchen necessities, ensuring items are well-stocked and replenished as needed.

Act as the lead for consistent and timely communications with office vendors, including cleaning services, IT support, Kastle Security, Comcast, and copier providers, to ensure our services are up-to-date and meet the organization and its staffs standards.

Ensure the office environment remains clean, organized, and welcoming.

Collaborate with the Director of Human Resources & Administration and other departments as needed to provide logistical support for staff meetings, events, and gatherings.

Have a firm grasp of audio / visual technology.

Customer Service

Welcome National Office visitors, direct them appropriately, answer calls, relay messages, and respond to general inquiries.

Update the Generation Hope central phone system, as appropriate, and answer and respond to messages that come through the general phone line and the general office info@generationhope.org email address.

Additional Duties

Perform other tasks as assigned to support Generation Hopes mission and operations.

Minimum Requirements

Associates degree in business administration or a related field

At least three years of experience working in a nonprofit office environment

Knowledge of standard administrative practices and procedures.

A strong passion for Generation Hopes mission and values.

Core Skills

Strong organizational skills and a solutions-oriented mindset.

Demonstrated ability to support race equity work, fostering an inclusive and equitable workplace culture.

Thrive in a fast-paced, multitasking environment.

Be innovative and proactive in streamlining processes and improving efficiency.

Demonstrate strong proficiency in email and business communication tools like Google Workspace.

Build positive relationships with diverse personalities while effectively enforcing policies.

Exhibit attention to detail and a proactive approach to ensuring smooth daily operations.

Personal and professional commitment to understanding and dismantling systemic and institutional racism

Schedule :

Regular work hours are from 9am to 5pm; with weekends, extended, or alternative hours for special events.

Generation Hope has a hybrid work environment. This role will work in the DC office on Monday, Tuesday and Thursday.

CANDIDATES MUST RESIDE IN WASHINGTON, D.C., VIRGINIA, MARYLAND AREA BEFORE THE EMPLOYMENT START DATE

Note : Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time.

As a safeguard to the health of our employees, participants, and community, all new hires must be fully vaccinated against COVID-19 by the employment start date. Our full vaccination policy is available here.

Generation Hope is an equal-opportunity employer. Generation Hope will not discriminate on any basis prohibited by law, including marital status, personal appearance, sexual orientation, gender identity or expression, family responsibility, matriculation, political affiliation, race, color, religion, sex (including pregnancy, childbirth, related medical conditions, breastfeeding, or reproductive health decisions), age, national origin, genetic information, veteran status, and disability.

Salary : $26 - $31

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