What are the responsibilities and job description for the Executive Support and Administrative Coordinator position at Genesis Commercial Real Estate?
Schedule: Monday to Friday, 9:00 AM - 5:00 PM
About Us: Genesis Commercial is a rapidly growing commercial real estate brokerage firm dedicated to delivering exceptional service and innovative solutions to our clients. Our team operates in a fast-paced, collaborative environment, where we value creativity, adaptability, and excellence.
Objective: The Personal Assistant will play a critical role in ensuring the seamless operation of Genesis Commercial. Working closely with the team, and particularly Principals, this individual will balance the responsibilities of both a personal assistant and an office manager, supporting leadership in a high-paced environment that can often be chaotic. We’re looking for a self-starter who thrives under pressure, stays organized amidst changing priorities, and approaches challenges with a proactive mindset.
Key Responsibilities Team Support & Organization:
- Manage and maintain the team’s schedule, ensuring alignment across all operations.
- Identify and resolve bottlenecks to keep projects on track.
- Execute and maintain organizational systems to improve workflow and efficiency.
Marketing & Social Media:
- Collaborate on social media with Marketing Director as a video presence
- Assist with flyer creation and other marketing materials.
- Coordinate signage creation and delivery across properties.
Administrative & Office Management:
- Keep Arkansas Real Estate Commission (AREC) paperwork up-to-date and handle notifications.
- Manage and organize client input sheets, ensuring data accuracy.
- Prepare for bi-weekly client meetings, including compiling materials and scheduling.
- Coordinate special projects, conduct research, and provide analytical support.
- Handle routine tasks such as post office and bank runs.
Client Engagement:
- Organize and manage client gifts and actively request client reviews.
- Provide detailed outlines and input for pitch decks and presentations.
Tools & Technology:
- Be proficient in or willing to learn Microsoft Office, Slack, Canva, VTS, MLS, and other tools as needed.
- Input and manage data across various platforms.
Qualifications:
- Arkansas Real Estate License required
- Proven experience in personal assistance, office management, or a similar role.
- Strong organizational and time-management skills with the ability to multitask effectively.
- Excellent written and verbal communication abilities.
- Proficiency or willingness to learn relevant software platforms (Microsoft, Slack, Canva, VTS, MLS).
- A proactive problem solver who thrives in high-paced, dynamic environments.
- Ability to remain calm under pressure and tackle challenges with a can-do attitude.
- Exceptional attention to detail and ability to manage confidential information.
Why Join Our Team?
- Work in the heart of Downtown Bentonville, surrounded by a vibrant and innovative community.
- Be part of a rapidly growing company that values creativity, collaboration, and professional growth.
- Opportunity to take ownership of your role and make a significant impact in the company.
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Expected hours: 40 per week
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Bentonville, AR 72712 (Required)
Work Location: In person
Salary : $20 - $25