What are the responsibilities and job description for the Bookkeeper/Billing Specialist position at Genesis Group Homes?
The Bookkeeper provides operational and administrative support to the Accounting Department at Synova Group. This position is essential to the accounting operations of the Company and includes a variety of responsibilities including billing, balancing transactions, entering invoices, and other duties as assigned. The position requires attention to detail, organization, strong work ethic, ability to multi-task, excellent computer and software skills, assignment flexibility, and strong teamwork skills.
This position reports to the Accountant/Office Manager. The position is classified as non-exempt.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Oversee the processing of economic assistance paperwork.
- Enter service agreements into the system and contact case managers to provide updates on the status of outstanding service agreements.
- Balance credit card transactions daily.
- Enter invoices into the QuickBooks online system.
- Complete the bi-weekly billing process through the Minnesota Department of Human Services.
- Un-bill and re-bill in the Minnesota Department of Human Services online system as needed.
- Assist the Accountant/Office Manager in sending out room & board invoices monthly.
- Provide professional, enthusiastic, and efficient support to the Accountant/Office Manager and other Company leaders as directed.
- Assist in the maintenance of Company databases to ensure data integrity, reporting accuracy, and effective outcomes.
- Contribute to continued development of best practices, more efficient administrative and operational processes.
- Scan and maintain files in Microsoft SharePoint.
- Other duties and responsibilities as assigned.
An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.
JOB REQUIREMENTS:
- Ability to move intermittently throughout the workday.
- Demonstrate skills in reading, writing, and speaking the English language fluently.
- Possess sight and hearing senses or use a prosthetic device which enables these senses to function adequately.
- Implement risk management measures to avoid and/or ameliorate risky practices, non-practices/incorrect practices or violations of any sort.
- Ability to make independent decisions when circumstances warrant such action.
- Willingness to take initiative, adapt to circumstances, and work independently.
- Requires excellent oral and written communication skills to effectively communicate with employees, customers, and vendors.
- Ability to work effectively and collaboratively in a diverse work environment
- Excellent organizational and time management skills, including the ability to prioritize and balance multiple projects concurrently.
- The ability to maintain a high level of confidentiality and professionalism is required in order to make administrative and procedural decisions and judgments on sensitive and issues.
- Must be adaptable, have self-motivation, and strong follow-through skills.
QUALIFICATIONS:
- High school diploma or GED required, bachelor's degree preferred.
- 3-4 years’ experience working in an accounting role.
- Proficiency in all Microsoft office applications and QuickBooks.
WORKING CONDITIONS:
- Work in various settings throughout the community.
- Sit, stand, walk, bend, lift, and move intermittently during working hours.
- In subject to frequent interruptions and imposed deadlines.
- May be subject to hostile and emotionally upset customers, staff, family members, and the public; may be subject to physically aggressive individuals.
- Attends and participates in various educational programs designed to increase knowledge and expertise in the field.
