What are the responsibilities and job description for the Front Desk/Medical records position at GenesisCare USA?
At GenesisCare we want to hear from people who are as passionate as we are about innovation and working together to drive better life outcomes for patients around the world.
Patient Services Specialist
Role Summary:
As the Patient Services Specialist, you are responsible for providing administrative and general support to staff, patients and Physicians to ensure that a high quality, professional and efficient administration service is consistently provided to patients. This role is a crucial link between our patient’s and clinical teams.
Reporting lines:
The Patient Services Specialist will report directly to the Center Lead, Senior Patient Services Specialist or Office/ Practice Administrator. The Patient Services Specialist will not have any direct reports. Reporting lines and direct reports may change from time to time in line with the requirements of the role.
Your key responsibilities:
As Patient Services Specialist, you will ensure a high level of patient service is provided including anticipating needs, maintaining patient service expectations, and reacting to feedback. You are expected to maintain a professional service which meets patient needs.
Customer Service
- Monitoring and reacting to patient feedback
- Monitoring the flow of patients and directing as appropriate
- Answering and attending to all telephone calls in a timely manner
- Responding to queries in accordance with the privacy policy
- Having a breadth of service knowledge to respond to patient queries
- Providing support to Physicians and other internal customers, as required
- Assist with patient questions regarding billing and insurance payments
- Maintenance and improvement of the patients’ waiting room
- Maintaining the look and feel of both patient and employee-facing spaces, restocking supplies, and organization
- Dealing with people traffic, by directing vendors and visitors as they come and ensuring compliance to sign in protocols
Maintaining the Integrity of Patient Records
- Scheduling Physician appointments with regard to availability & appropriate timeframes
- Undertaking all actions to support a Physicians clinic visit, including ensuring the completeness of patient records prior to and subsequent to the visit
- Admitting and discharging patients, prior to and following, consultation, evaluation and follow-up appointments
- Registering new patients in a timely manner and ensuring the accuracy of personal and billing details
- Ensuring all documentation and correspondence required for the consultations appointment is registered
- Creating referring doctor records as required
- Following up on referrals
- Document management
- Fulfilling records release/requests to outside physicians
You are required to work co-operatively within a multidisciplinary team and assist other team members to achieve team objectives and work outcomes.
- Adhere to the policies and procedures as documented in the work instruction manual and as directed
- Contribute to team development through contributing in team huddles, participating in team problem solving, supporting Center Leads and Physicians with ad hoc tasks, etc.
- General administrative and patient support duties, e.g. document management, report generation
Your key working relationships:
As the Patient Services Specialist, you need to develop strong relationships with the following internal parties:
- Patients
- Physicians both internal and external
- Patient Services teams
- Financial Counsellors
- Radiation Therapists
- Center Lead
- Regional Lead
- Quality
- External vendors
Experience & Qualifications
- High School Diploma or equivalent
- Demonstrated ability in an administrative role within a busy, customer focussed environment, medical preferred.
- Handle and resolve urgent matters and time critical medical appointments
- Strong organization and communication skills, with the ability to liaise with both internal and external stakeholders.
- Proven experience to work effectively both independently and in a team environment.
- Knowledge of patient billing systems and related funding mechanisms.
- Ability to use clinical administration systems, as well as Microsoft Office software
- Collaborative approach in working with the wider administration team and other internal customers, in line with the organization values.
- Flexible approach to work
- Travel as required to other centers
About GenesisCare:
An integrated oncology and multispecialty network in Florida and North Carolina providing care for more than 120,000 patients annually, GenesisCare U.S. offers community-based cancer care and other services at convenient locations. The company’s purpose is to redefine the care experience by improving patient outcomes, access and care delivery. With advanced technology and innovative treatment options, skilled physicians and support staff offer comprehensive and coordinated care in radiation oncology, urology, medical oncology, hematology, diagnostics, ENT and surgical oncology. For more information, visit
https://www.genesiscareus.com
GenesisCare is an Equal Opportunity Employer that is committed to diversity and inclusion.
