What are the responsibilities and job description for the Accounting and Billing Specialist position at Geneva College?
This position includes a comprehensive benefits package, which the College designed to support the well-being and growth of each employee and their family. Our benefits include generous tuition assistance for employees, spouses, and children and Tuition Exchange opportunities at other Universities for dependents. This is an excellent opportunity for those seeking to further their education while contributing to a vibrant academic community. Additionally, this position is afforded with flexible working options to help in maintaining a healthy work-life balance. For more information about the College and our benefit offerings, please visit the Employment page at www.geneva.edu.
Summary of Responsibilities: This position will perform the billing of student accounts, including building and testing the charge tables, running charges, and generating student bills. This position will also process student refunds, create miscellaneous invoices, and assist in the preparation of 1098-T tax forms. Additionally, this position will assist the accounting team with various accounting functions and serve as a backup for additional Business Office functions as needed.
Essential Responsibilities: (These essential responsibilities are those the individual must be able to perform unaided or with the assistance of reasonable accommodation.)
- Student Billing:
- Generate student charges and maintain charge tables.
- Run bi-weekly student bills.
- Process student refunds within the required timeframe.
- Create miscellaneous student invoices.
- Assist with 1098-T tax form preparation.
- Assist the Accounting Team with various functions, including:
- Prepare, review, and approve general ledger entries.
- Monitor general ledger activity and reconcile various accounts.
- Review, approve, and reconcile cash deposits.
- Cross Training and Backup:
- Serve as a backup for the Purchasing Coordinator.
- Serve as a backup for other Business Office functions as needed.
- Miscellaneous:
- Complete accounting research as requested by leadership.
- Attends department and organizational meetings.
- Special projects as requested.
- Other duties as assigned.
Exhibits behavior that is consistent with and supportive of Geneva’s mission, vision, core values, and standards of conduct:
- Geneva Mission Statement: Geneva College is a Christ-centered academic community that provides a comprehensive education to equip students for faithful and fruitful service to God and neighbor.
- Vision Statement: Geneva College will inspire students to integrate faith in Christ into all aspects of life in the real world, and to serve faithfully within their callings for Christ and Country.
- Core Values:
- Serve with grace
- Pursue Godly wisdom
- Foster academic strength
- Engage culture faithfully
- Inspire vibrant hospitality
- Honor one another
- Standards of Conduct: Employees of Geneva College will affirm upon hire, and annually thereafter, their promise to abide by the College’s Standard of Conduct Policy. All employees must conduct their personal affairs so there can be no opportunity for unfavorable reflections upon the Christian beliefs and mission of the College, either expressed or implied. It is expected that employees will conduct themselves in a manner consistent with biblical standards, values, and character. These standards of personal conduct do not apply to family members and/or friends of the employee.
Job Requirements:
- General: Individuals must possess the knowledge, skills, and abilities listed or be able to explain and demonstrate that they can perform the essential responsibilities of the job, with or without reasonable accommodations in order to safely perform the essential responsibilities of the job.
- Physical: Must be able to perform the following: talking, hearing, and seeing. Must have sufficient manual dexterity to be able to operate all office equipment including, but not limited to computers, printers, copiers, scanners, and telephones.
- Confidentiality: Individuals must recognize that management of data, including personal information, grades, budgets, programs, and policies is necessary to the operation of the College. Such information must be kept private and confidential for the protection of the College and to obey Federal and/or State laws. Should there be doubt as to whether a certain matter is to be protected, it should be discussed with your supervisor before making a disclosure.
- Mental: Must be able to reason, analyze, prioritize, conceptualize, make judgments, and solve problems.
Qualifications:
- Minimum:
- Education: Bachelor’s Degree in Accounting
- Experience: One to three years of experience in accounting (extensive internship experience will be considered).
- Skill/Abilities: Must be able to maintain a high level of accuracy, have a strong attention to detail, manage multiple projects simultaneously, and effectively meet deadlines. Must be able to maintain confidentiality regarding Business Office transactions. Proficient in Microsoft Office Suite programs (Outlook, Teams, Excel, etc.).
- Christian Commitment: An eligible candidate must be a thoughtful and articulate Christian and an active member of a Protestant evangelical Christian church. Preference will be given to the candidate who supports and has an articulate understanding of the Reformed faith. An eligible candidate must understand and support the College’s “Foundational Concepts of Christian Education” by expressing an evangelical Christian profession of faith and demonstrate the ability to integrate a Christian perspective in their work.
- Preferred:
- Experience:
- More than three years of experience in accounting.
- Higher education or nonprofit accounting experience.
- Willingness to pursue additional accounting/financial management responsibilities as they develop professionally, with the opportunity to pursue an MBA.
- Experience:
