Accounts Payable Specialist II

Get ready to grow with us!
Northwest Pipe Company is the nation’s leading manufacturer of water infrastructure products—and with over 50 years of experience, we’re just getting started! Our business is growing, and we’re looking for great people to grow with us. We’re immediately seeking an Accounts Payable Specialist II to join our Geneva Pipe and Precast team in Orem, UT.

WE OFFER:

• Medical, Dental, Vision, Life, and AD&D Insurance (1st of month after hire)
• Paid Vacation, Holidays, and Sick Time
• Weekly Paycheck
• 401k Retirement Savings Plan with Employer Match
• Bonus Potential
• Tuition Reimbursement
• Safety Footwear and Eyewear Voucher (day 1 of employment)
• Employee Assistance Program
• Opportunities for Career Advancement
• Values-Driven Culture Committed to Diversity, Inclusion, and Safety

OUR VALUES:

• Accountability is evident when we do what we say we are going to do and people accept responsibility for their actions. We do not point fingers and blame others. We own our actions.
• Commitment is not only promising to do something, but actually investing in the necessary effort and actions to make it happen.
• Teamwork is essential for competing in a challenging and constantly changing business environment. Working together across all job functions is critical to achieving our success.

ABOUT THE JOB:

The Accounts Payable Specialist is responsible for processing high volume invoicing for Geneva Pipe and Precast

ESSENTIAL FUNCTIONS AND MAJOR RESPONSIBILITIES:

• Review and sort all invoices for appropriate documentation and approval prior to payment.
• Match invoices to purchase orders, review invoices for discrepancies, research and correct discrepancies, and implement solutions.
• Provides support on complex AP issues, (i.e. invoice reversals, corrections, complex PO corrections and other duties as assigned.
• Assist in reconciling supplier statements
• Assist Accounting Manager in compiling data for AP Metrics
• Reconcile vendor statements, set up new vendors and maintain vendor files in the accounting system
• Process and prioritize check requests as they arise
• Reconcile and code company credit card statements monthly
• Research unpaid invoices and statements from vendors
• Research and void outstanding checks
• Communicate and respond to all vendor inquiries
• File AP documents and invoices
• Assist W-9 and 1099 maintenance
• Maintain files and documentation accurately, in accordance with company policy and accounting practices
• Provide support to the accounting team by assisting with various accounting projects as needed
• Comply with all Geneva Pipe and Precast policies, procedures, and guidelines
• Regular, reliable and predictable attendance is necessary in order to perform the essential functions of this position.

KNOWLEDGE, SKILLS, ABILITIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactory. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Experience in high volume processing requited, preferably in the manufacturing industry
• Experience in a multi-operation system or production control environment preferred
• Pcard experience preferred
• Proficient in Microsoft Office
• Excellent verbal and written communication skills
• Able to read, write and speak in English language
• Strong administrative and organizational skills with an attention to detail
• Ability to solve problems with little guidance
• Deadline oriented
• Ability to work effectively as a team member, establish and maintain cooperative working relationships
• Ability to self-manage and multitask
• Ability to learn new programs
• Possess a positive attitude and a strong work ethic

EDUCATION/EXPERIENCE:

• Associate’s degree from an accredited college preferred but not required
• 3-5 years related experience required
• Experience working in Manufacturing or construction industry preferred

CERTIFICATES, LICENSES, REGISTRATIONS:

• None

Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Our organization maintains a drug-free workplace. Except where prohibited by state law, all offers of employment are conditioned upon successful passing of a drug test and background check. Northwest Pipe Company is committed to equal employment opportunity and affirmative action. Minorities, females, veterans, and individuals with disabilities are encouraged to apply. Northwest Pipe Company reserves the right to close the position, with or without notice, if a qualified candidate is identified prior to the close date.

Physical Requirements

The physical demands described here are representative of those that must be meet by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Project timelines and work volume / deadlines may often require working outside of standard office hours, weekend, or evening work.

Regular, reliable and predictable attendance is necessary in order to perform the essential functions of this position.

Physical Activity

Over 2/3 of the time

• Standing/Sit: Remaining upright in a stationary position, particularly for sustained periods.
• Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling to complete computer work.

Up to 2/3 of the time:

• Talking: Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to others accurately.
• Communicating: Expressing or exchanging ideas and information accurately, in written or diagram form.
• Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers such as typing on a keyboard
• Walking: Moving about to accomplish tasks, particularly for long distances or moving from one work site to another
• Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound.

Less than 1/3 of the time:

• Reaching: Grabbing things from a distance above or from the side.

Physical Requirements

• Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly lifting, carrying, pushing, pulling or otherwise moving objects, including the human body

Visual Acuity

• The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; and visual inspection involving small defects at distances close to the eyes.
• For up to 2/3 of the amount of time, the worker is required to have close vision (clear vision at 20 inches or less).
• For less than 1/3 of the amount of time, the worker is required to have color vision (ability to identify and distinguish colors).

Weather Conditions

• The worker is not substantially exposed to adverse environmental conditions (as in typical office or administrative work)

Noise Levels

Over 2/3 of the time

• Quiet conditions (examples: library, private office)
• Moderate noise (examples: business office with computers and printers, light traffic)

Less than 1/3 of the time:

• Loud noise (examples: manufacturing departments, large forklifts)