What are the responsibilities and job description for the Jr. Coordinator - Immigration Visa Applications (Contract) position at GenScript/ProBio?
About GenScript
GenScript Biotech Corporation (Stock Code: 1548.HK) is a global biotechnology group. Founded in 2002, GenScript has an established global presence across North America, Europe, the Greater China, and Asia Pacific. GenScript's businesses encompass four major categories based on its leading gene synthesis technology, including operation as a Life Science CRO, enzyme and synthetic biology products, biologics development and manufacturing, and cell therapy.
GenScript is committed to striving towards its vision of being the most reliable biotech company in the world to make humans and nature healthier through biotechnology.
About ProBio
ProBio proactively provides end-to-end CDMO service from drug discovery to commercialization with proactive strategies, professional solutions and efficient processes in cell and gene therapy (CGT), vaccine, biologics discovery and antibody protein drug to accelerate drug development for customers. ProBio's total cell and gene therapy solution covers CMC of plasmid and virus for IND filing as well as clinical manufacturing and commercial manufacturing. In terms of plasmid service, ProBio supports the most clinical approvals for CGT drugs including mRNA vaccines, CAR-T in China. It is also the first GMP manufacturing platform to provide in vitro transcription (IVT) template linearized plasmids for mRNA vaccines and has supported several mRNA vaccine global enterprises to obtain clinical approvals. In terms of viral vector service, ProBio has a stable and high-yield viral vector platform.
Title: Junior Coordinator – Immigration Visa Applications (Temporary Contract)
Department: Human Resources
Position Overview:
The Junior Coordinator for Immigration Visa Applications will assist in managing and facilitating the visa and immigration process for employees and candidates. This role involves liaising with internal departments and external agencies to ensure timely and compliant visa submissions, maintaining accurate records, and supporting employees with visa-related inquiries. The Junior Coordinator will assist in ensuring the company's immigration procedures align with legal and regulatory requirements.
Location: Piscataway, New Jersey (Onsite)
Please note that this role is a temporary contract and requires a Mandarin Chinese speaker.
Key Responsibilities:
- Visa Application Support: Assist with the preparation, submission, and follow-up of various visa types (e.g., H-1B, L-1, O-1, etc.) and immigration-related paperwork for employees and potential hires.
- Documentation Management: Organize and maintain accurate, up-to-date records of immigration documents, employee statuses, and related correspondence.
- Communication: Serve as the primary point of contact for employees regarding visa inquiries, providing guidance and updates on the progress of their applications.
- Compliance & Regulations: Ensure all visa and immigration processes comply with local, federal, and international immigration laws and regulations.
- Coordination: Collaborate with the HR and legal teams, as well as external immigration consultants or attorneys, to ensure smooth processing of applications.
- Tracking & Reporting: Track deadlines and key dates related to visas, permits, and other immigration matters. Generate reports on the status of applications and renewals.
- Problem-Solving: Address any issues or challenges related to visa applications or delays and propose solutions.
- Training Support: Help create and distribute educational materials or training for employees about visa processes, timelines, and related policies.
- Data Entry: Maintain accurate databases with employee immigration status, ensuring confidentiality and security of sensitive information.
Qualifications:
- Education: Bachelor's degree in related field (preferred).
- Experience: 1-2 years of experience in immigration coordination or administrative support, preferably in a corporate environment.
- Knowledge: Understanding of U.S. immigration laws and visa processes (or relevant country's laws depending on the location). Familiarity with visa systems, forms, and legal procedures is a plus.
- Skills:
- Strong organizational skills and attention to detail.
- Excellent communication skills, both written and verbal in mandarin.
- Ability to handle sensitive and confidential information with discretion.
- Ability to work under tight deadlines and manage multiple tasks effectively.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and immigration management software (if applicable).
Desirable Skills:
- Ability to work collaboratively across teams.
- Proactive attitude and strong problem-solving skills.
- Knowledge of additional languages (helpful, but not required).
Working Conditions:
- Full-time position with the possibility of overtime during peak immigration seasons.
- Primarily office-based, with some remote work flexibility.
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GenScript USA Inc/ProBio Inc. is a proud equal opportunity/affirmative action employer committed to attracting, retaining, and maximizing the performance of a diverse and inclusive workforce. It is the Company's policy to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law.
