Office Staff - Attendance Secretary (Gentry Middle School), 2025-26

(Using a computer is suggested to complete application. Phones are not always compatible.)

POSITION PROPERTIES

PURPOSE

This position will keeps accurate attendance records and assist with the maintenance of disciplinary records. 

ESSENTIAL RESPONSIBILITIES AND DUTIES

• Greet all building patrons, answering phones as soon as possible and checking voice mail.
• Keep records of student attendance and tardy information.
• Maintain student disciplinary records.
• Call parents of students who are absent.
• Gather assignments for students assigned to in-building detention.
• Provide assistance to students, teachers, and parents.
• Provide information to parents and others over the telephone concerning student-related problems and needs.
• Attending staff meeting and other district trainings and meetings as directed by principal.
• Maintaining CPR and First Aid certifications. 
• Attending to first aid needs of students immediately and dispensing medications as directed by school nurse.
• Registering new students and process withdrawals.

Perform other duties as necessary to support the mission and vision of Columbia Public School District.

DISTRICT EXPECTATIONS

All employees of the District are expected to adhere to the policies and regulations of the Board of Education, maintain appropriate certification and competencies necessary for the position, and demonstrate the values of the district at all times. For information on polices, regulations and values, visit http://www.cpsk12.org.

REPORTING RELATIONSHIPS

Reports To:  Principal and Assistant Principal

Supervises:  None

QUALIFICATIONS

Minimum:  High school diploma 

Preferred:  Business school/associates degree; prior clerical experience; prior use of office equipment; knowledge of Microsoft office software.

Ideal candidate will have a professional and friendly demeanor with a demonstrated ability to work well with a variety of individuals in a fast-paced environment.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills and abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

ADA REQUIREMENTS

Language:  Read and interpret documents such as instructions and procedure manuals; Write simple reports and correspondence; Speak with colleagues, administration, parents and students. These are essential functions of the job.

Computation:  Perform basic mathematical functions such as adding, subtracting, multiplying, and dividing. These are essential functions of the job.

Reasoning:  Interpret instructions furnished in written, oral, diagram or schedule form; Solve problems when such problems have a variety of concrete variables. These are essential functions of the job.

Technology:  Demonstrate strong computer skills including word processing, spreadsheets, and databases; Learn new systems and software. These are essential functions of the job.

Other Skills and Abilities:  Work closely with a variety of staff members and demonstrate excellent interpersonal communication skills; Safeguard confidential information. These are essential functions of the job.

Physical Demands:While performing the duties of this position an employee is regularly required to sit, talk and hear; The employee is frequently required to move about and use fingers and controls; The employee is occasionally required to reach, bend, and lift and carry up to ten pounds; Close vision ability to look at a computer screen for long periods of time is required. These are essential functions of the job.

Attendance:  Consistent and regular attendance is an essential function of this position.

Conditions and Environment: The work environment is frequently chaotic with many students and staff members present and speaking simultaneously. These are essential functions of the job.

Prospective and current employees with disabilities are encouraged to contact human resources to discuss reasonable accommodations to perform the essential job functions. 

Equal Opportunity Employer 

Salary : $17 - $22