What are the responsibilities and job description for the Procurement Analyst position at Geological Survey?

Summary

What General Information Do I Need To Know About This Position?

Salary is dependent upon the associated duty station which will be determined upon hire. You may look up salary listed on these locality tables OPM Locality Pay Tables based on these Locality Pay Area Definitions.

NOTE : First time hires to the Federal Government are typically hired at the Step 01.

This job is open to

Federal employees - Competitive service

Current or former competitive service federal employees.

Federal employees - Excepted service

Current excepted service federal employees.

Career transition (CTAP, ICTAP, RPL)

Federal employees who meet the definition of a "surplus" or "displaced" employee.

Veterans

Individuals with disabilities

Military spouses

Special authorities

Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.

Peace Corps & AmeriCorps Vista

Family of overseas employees

Family members of a federal employee or uniformed service member who is or was, working overseas.

National Guard and reserves

Current members, those who want to join or transitioning military members.

Clarification from the agency

Open to current or former Federal employees w / perm comp status; OR those eligible under a special or noncomp appointing authority (e.g., disabled, Pathways Interns & Recent Grads who are eligible for noncomp conversion, etc.); OR veterans with preference or have been separated from the armed forces under honorable conditions after approx 3 years or more of continuous active service.

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Duties

As a Procurement Analyst within the Office of Acquisition & Grants, some of your specific duties will include :

Provides assistance to senior and mid-level personnel of the Bureau in the analysis, planning, and securing required approvals.

Communicates with customer to build collaborative partnerships and provides acquisition support and information needed to accomplish USGS projects and programs.

Evaluates requests for procurement to determine whether purchase description, statement of work, specifications, and drawings are sufficient to conduct an acquisition and determines most effective method of acquisition.

Plans the acquisition up to the point of solicitation to include managing overall workload to ensure successful completion of all assigned work with the available timeframes while complying with all applicable regulations.

Effects acquisition by negotiation performing the full range of contract negotiation tasks for major actions to include serving as contracting officer with unlimited monetary authority to negotiate and execute contractual documents.

Manages overall workload for successful completion of assigned work within available timeframes to include preparing solicitations, contracts, and other contractual documents that are legally sufficient, comply with regulation, and represent the intent of the parties.

Performs contract administration functions of major contracts particularly those contracts involving complex forward price agreements and price revisions to include performing full range of contract termination functions for major or complex contracts.

Provides full range of contract administration functions to include monitoring, performance, and costs; representing program office in business dealing with the contractor; overseeing invoicing; preparing contract modifications as needed; and performing all closeout functions.

Requirements

Conditions of Employment

Key Requirements :

Applicants must be U.S. Citizens.

Suitable for Federal employment, as determined by background investigation.

Selectee may be subject to serving a one-year probationary period.

More requirements are listed under Qualifications and Other Information.

Are There Any Special Requirements For This Position?

Because this position requires travel for official business, the selectee will be required to apply for a charge card within 30 calendar days of appointment. Individuals who have delinquent account balances from a previous Government charge card will be required to satisfy their existing obligation before a new card can be issued.

A background investigation will be required for this position. Continued employment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements will be grounds for termination.

Throughout the recruitment and hiring process we will be communicating with you via email; therefore, it is imperative that the email address you provide when applying for this vacancy remains active. Should your email address change, please notify the point of contact identified in the vacancy announcement as soon as possible so that we can update our system.

If you are a Federal employee applying for a promotion (under merit promotion procedures) you must meet time-in-grade requirements by the closing date of the announcement.

Qualifications

Definitions :

EXPERIENCE : One year of work experience is twelve months working full-time (at least 35-40 hours per week). Part-time experience can be pro-rated (i.e., a year at 20 hours per week is credited as 6 months of experience). If your position consisted of mixed duties, experience credit is given for the percentage of time that you spent on qualifying duties (i.e., if you held a position for 2 years, full-time, consisting of 25% personnel work and 75% budget work, and then applied for a budget position you could calculate your experience as follows : 2 yrs = 24 months. 24 months x 75% [percentage of time spent on budget duties] = 18 months of qualifying experience.)

UNDERGRADUATE EDUCATION : A year of undergraduate education is 30 semester hours, 45 quarter hours or the equivalent of college study. This education must have been obtained in an accredited college or university for which high school graduation, or the equivalent was a prerequisite.

GRADUATE EDUCATION : In the absence of specific graduate program information, a year of graduate education is 18 semester hours or 27 quarter hours of graduate level college course work, or the number of credit hours the school attended has determined to represent 1 year of full-time study. This education must have been obtained in an accredited college or university.

Basic Requirements for GS-13 :

A. Completion of all mandatory training (see list below) prescribed by the head of the agency for progression to GS-13 or higher-level contracting positions, including at least 4-years' experience in contracting or related positions. At least 1 year of that experience must have been specialized experience at or equivalent to work at the next lower level of the position, and must have provided the knowledge, skills, and abilities to perform successfully the work of the position.

Mandatory Training Requirements :

CON 091 Contract Fundamentals

CON 100 - Shaping Smart Business Arrangements or FCN 101 - Contracting Basics

CON 121 - Contract Planning

CON 124 - Contract Execution

CON 127 - Contract Management

FAC 023 - Basic Contracting for GSA Schedules

FAC 031 - Small Business Programs

FCL-CM-2500 Category Management

CLC 057 - Performance Based Payment and Planning for Cash Flow

CLC 058 - Introduction to Contract Pricing

CON 170 - Fundamentals of Cost and Price Analysis

CON 200 - Business Decisions for Contracting

CON 216 - Legal Considerations in Contracting

CON 0510 Managing Government Property in the Possession of Contractors

CLC 056 - Analyzing Contract Costs

HBS 428 - Negotiating

CON 280 - Source Selection and Administration of Service Contracts

CON 290 - Contract Administration and Negotiation Techniques in a Supply Environment

CON 360 Contracting for Decision Makers or CON 360-64 or CON 360-80

Choose one of the following :

32 hours of electives (may be one course or a series of courses. Each course should be at least eight hours in length and can be classroom, online, or a combination of the two. Topics must be related to acquisition and may include general business courses such as statistics or budgeting. Topics of subject areas may also be in a technical area related to the individual's specific work, such as IT. Agencies have the option of specifying the courses their workforce members must take to meet the 32 hours of electives.

ACQ 265 Mission-Focused Services Acquisition

ACQ 315 Understanding Industry

ACQ 370 Acquisition Law

ACQ 3700 Acquisition Law

ACQ 3700V Acquisition Law

CON 244 Construction Contracting

CON 2440V Construction Contracting

In order to substantiate completion of the mandatory training courses, course certificates documenting completion must be submitted with your application package.

B. A 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields : accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

C. Exceptions : Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. This also applies to positions at the same grade in the same agency or other agencies if the specialized experience requirements are met. However, they will have to meet the basic requirements and specialized experience requirements in order to qualify for promotion to a higher grade, unless granted a waiver.

D. Candidates who do not meet the educational and / or training requirements for this position may be considered for a waiver.

If you have not completed any education or training, you may be required to provide a written document that states that. For training through the Defense Acquisition University (DAU), a copy of your Acquisition Career Record Brief (ACRB) showing course completion is an acceptable substitute. Contracting Certificates issued by other Government agencies cannot be accepted as a substitute for training certificates or transcripts.

Minimum Requirements for GS-13 : In addition to the Basic Education Requirements as stated above, applicants must also meet the following specialized experience requirement :

Possess at least one year of appropriate professional experience that is in or related to the duties of this position is qualifying if it is equivalent in level of difficulty and responsibility to at least the GS-12 level in the Federal service, and if it equipped the applicant with the knowledge, skills and abilities to perform successfully the duties of this position. Examples of this experience may include, but are not limited to : Planning, preparing, negotiating, executing and administering complex contracts; responsible for the solicitation, analysis, evaluation, and negotiation of contractor's proposals for specialized research and development activities; and reviewing a variety of contracts and contracting actions and providing technical advice to management and contracting officers.

You must meet all qualification and eligibility requirements for the position by the closing date of the announcement.

Education

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g. Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Foreign Education : Education completed in colleges or universities outside the United States may be used to meet the above requirements. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated, visit : https : / / www.usgs.gov / human-capital / how-foreign-education-evaluated-federal-jobs

Additional information

Other Information :

This job opportunity announcement may be used to fill additional similar vacancies in the advertised office or other U.S. Geological Survey offices in the local commuting area.

Applicants who include vulgar, offensive, or inappropriate language or information in their application package will be ineligible for further consideration for this position.

Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for and performance of higher-level duties.

Under Executive Order 11935, only United States citizens and nationals (residents of American Samoa and Swains Island) may compete for civil service jobs. Agencies are permitted to hire non-citizens only in very limited circumstances where there are no qualified citizens available for the position.

USGS employees are subject to Title 43, USC Section 31(a) and may not : (a) have any personal, private, direct or indirect interest in lands or mineral wealth of lands under survey; (b) have any substantial personal, private, direct or indirect interests in any private mining or mineral enterprise doing business with the United States; or (c) execute surveys or examinations for private parties or corporations.

The application contains information subject to the Privacy Act (P.L. 93-579, 5 USC 552a). The information is used to determine qualifications for employment, and is authorized under Title 5, USC, Section 3302 and 3361.

DOI uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov / E-Verify.

The Department of the Interior (DOI) places a high value on diversity of experience and cultural perspectives and encourages applications from all interested eligible candidates. Diversity, equity, inclusion, and accessibility (DEIA) are fundamental principles that guide the Department and allow us to successfully achieve our mission.

THE FEDERAL GOVERNMENT IS AN EQUAL OPPORTUNITY EMPLOYER.

Agency Benefits :

USGS has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework in accordance with the DOI Telework policy and with supervisor approval. The official worksite for the selectee is the duty station identified in this vacancy announcement. The selectee will typically report to this duty location on a regular and recurring weekly basis.

For additional information on our internal telework policy, please reference the Department of the Interior Telework Handbook at : https : / / www.doi.gov / telework / policies.

Working for the U.S. Geological Survey offers a comprehensive benefits package that includes paid vacation, sick leave, and holidays; health, life, dental, vision, and long term care insurance, flexible spending accounts, and participation in the Federal Employees Retirement System.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Vacancy Related Questions : As part of the online application process, you will need to respond to a series of questions designed to assess your possession of the following knowledge skills, abilities and / or competencies :

Interpersonal Communication

Customer Service

Compute / Analyze Data

Procurement

Teamwork

Pressure / Deadlines

Decisiveness

Problem Solving

Strategic Thinking

Accountability

Technical Competence

Writing

Basis of Rating : You will be rated on the extent and quality of your experience, education, and training relevant to the duties of the position. If you are eligible, you will receive a numerical rating based on your on-line responses to the application questions. These responses must be substantiated by your resume. If you do not respond to the application questions you may be rated ineligible.

Additional Assessment Required : If you meet the eligibility and basic qualification requirements for this position a subject-matter-expert will perform a structured review of your resume to evaluate your knowledge, skills, abilities, and competences as they directly relate to the duties of this position.

Due weight will be given to performance appraisals and awards during the interview / selection process conducted by the hiring manager. If referred, all relevant documents including performance appraisals and awards submitted with your application package will be forwarded to the hiring official for review.

NOTE : If it is determined that you have rated yourself higher than is supported in your description of experience and / or education as described in your resume / application, or that your resume or application is incomplete, you may be rated ineligible, not qualified, or your score may be lowered.

To preview the announcement questionnaire, click here : https : / / apply.usastaffing.gov / ViewQuestionnaire / 12561144

Benefits

Review our benefits

Required Documents

As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

Required and supporting documents may be : (1) uploaded directly from your desktop; or (2) uploaded directly from your USAJOBS stored attachments.

To apply for this position, you must submit a complete Application Package which includes :

1. Your resume showing work schedule, hours worked per week, dates of employment and duties performed.

2. Other supporting documents :

Resume

Resumes are required. You are highly encouraged to use USAJOBS Resume Builder to ensure all required information is included in your Resume. If you use your own resume, curriculum vitae, or other written form, then you must describe your job-related qualifications, including : beginning and ending dates for paid and non-paid work experience; hours worked per week; month and year of employment for each job title listed; annual salary; and description of job duties. Include name and address of employer; supervisor name and telephone number. Additional information on what to include can be found here.

Transcripts

This position requires specific educational course work to qualify. You are required to provide all unofficial transcripts (undergraduate, graduate, etc.), which includes semester hours earned and grade received, by the closing date of this announcement or you will be disqualified from further consideration. Please ensure that all documentation is legible.

Due Weight for Performance

Please submit 1) a copy of your most recent performance appraisal / evaluation and 2) a list of any awards (e.g. superior performance awards, special act or achievement awards, quality step increase, etc.) you received in the last 5 years. Any performance appraisal / evaluation and award documentation you provide will be forwarded to the selecting official. The selecting official will review this documentation and give it due weight consideration during the overall selection process. Due weight for performance applies to federal and non-federal work. If you do not have your most recent performance appraisal / evaluation, please submit a statement as to why it is not available. Please indicate if any prior performance appraisals / evaluations were at an acceptable level.

Current & Former Federal Employees If you are a current career or career-conditional Federal employee OR a former Federal employee who has reinstatement eligibility, you must submit a copy of a recent SF-50 "Notification of Personnel Action" documenting proof of competitive status, tenure, position title, occupational series, grade level and step by the closing date of this announcement, or you will not receive consideration.

Veterans Employment Opportunity Act (VEOA)

If you are claiming eligibility under the Veterans Employment Opportunity Act (VEOA), you must submit proof that supports your claim. This may include :

A legible copy of your DD-214, Certificate of Release or Discharge from Active Duty, member 4 copy or any official documentation or statement from the Armed Forces that confirms your dates of service and that your separation, discharge, or release from active duty was under honorable conditions.

If you are currently on active military duty, you must provide documentation (e.g., campaign document, award citation, etc.), that verifies entitlement to veterans' preference or that shows length of service, AND that your character of military service is honorable.

Additional information can be found in the VetGuide.

Career Transition Assistance Plan (CTAP) & Inter-agency Career Transition Assistance Plan (ICTAP) Eligibles

If you are claiming CTAP / ICTAP eligibility, the Servicing Human Resources Office must receive proof by the closing date of this announcement that you meet the requirements of 5 CFR 330 Subpart F for CTAP and 5 CFR 330 Subpart G for ICTAP or you will not receive priority consideration. This includes :

copy of the agency notice;

your most recent Performance Rating; and

your most recent SF-50 noting current position, grade level, and duty location.

If you are a CTAP or ICTAP eligible, you will be considered well qualified if you earn a minimum score of 85 (prior to the assignment of veteran's preference points). For more information on CTAP / ICTAP please click here.

Eligibility for Special Appointing Authorities

If you are applying for this position based on eligibility under a special appointing authority, you must submit proof that supports your claim by the closing date of the announcement. If you fail to submit proof, you will not receive consideration under the special appointing authority. Below is a list of the most common authorities and the documentation requirements. If you're eligible for an authority not listed, you are responsible for submitting documentation that's appropriate for that specific authority. Additional information for all the authorities below can be found on the USAJobs Hiring Paths page.

REQUIRED DOCUMENTS CONTINUED IN THE "HOW TO APPLY" SECTION :

If you are relying on your education to meet qualification requirements :

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and / or degrees from

schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

Applications (resume and application questions) for this vacancy must be received on-line via USAJOBS BEFORE midnight Eastern Time (Washington, D.C. time) on the closing date of this announcement. If you fail to submit a complete online resume, you will not be considered for this position. Requests for extensions will not be granted. Most libraries, employment offices, and all USGS personnel offices can provide access to the Internet. If applying online poses a hardship for you, you must speak to someone in the Servicing Human Resources Office listed on this announcement PRIOR TO THE CLOSING DATE for assistance.

REQUIRED DOCUMENTS CONTINUED :

30% or More Disabled Veteran - Submit a legible copy of your DD-214, Certificate of Release or Discharge from Active Duty, member 4 copy; and an official statement from the Department of Veterans Affairs (dated 1991 or later) or from a branch of the Armed Forces certifying the existence of a service-connected disability, etc.

Individuals with Disabilities - Submit documentation issued by a licensed medical professional; a licensed vocational rehabilitation specialist; or any Federal agency, State agency, or an agency of the District of Columbia or a U.S. territory that issues or provides disability benefits.

Military Spouse - Submit verification of active duty member of the armed forces (i.e. a copy of your spouse's orders verifying currently on active duty and verification of the marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage); OR verification of the member's 100% disability (official statement from the Department of Veterans Affairs (dated 1991 or later)); OR verification of the member's death while on active duty (DD-1300 and Death Certificate) AND verification of the marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage).

Appointment of Certain Former Overseas Employees - Submit a SF-50, Notification of Personnel Action that confirms your eligibility and a performance appraisal from that period.

Peace Corps & VISTA - Former Peace Corps volunteers or VISTA members must submit their Certification of Volunteer Service. Present and former Peace Corps personnel must submit a SF-50, Notification of Personnel Action that confirms their eligibility.

Certain National Guard Technicians - Submit proof that confirms that you were involuntarily separated (other than by removal for cause on charges of misconduct or delinquency); you served at least 3 years as a technician; and are within 1 year of your separation date from service as a Guard Technician.

Public Land Corps (PLC) - Submit the signed Certificate of Eligibility for Noncompetitive Hiring Status (PLC) issued by the PLC Coordinator for the organization where the creditable service was completed.

HOW TO APPLY :

Instructions for Applying Online for this Vacancy Announcement : 1) Click the blue "Apply Online" button. 2) If you are not a registered USAJOBS user, please create a new account and follow the instructions to complete your application process. If you are a registered user, login to access your existing USAJOBS profile. 3) As a registered user, select a stored resume and select one or more of your stored documents to attach to your application. 4) Check the "Certification" box and click the "Apply for this position now!" button located at the bottom of the screen. 5) Address the eligibility questions as well as the questionnaire containing questions and / or task statements that address the knowledge, skills, abilities and / or competencies for this vacancy. 6) Submit required documents. 7) If you experience technical difficulties during the online application process, please contact the USAJOBS helpdesk.

Agency contact information

Danial Anthon

Phone

303-236-9197

danthon@usgs.gov

Address

OFFC OF ACQUISITION AND GRANTS

12201 Sunrise Valley Drive

Mail Stop 600

Reston, VA 20192

Next steps

If you are rated as one of the most highly qualified candidates, you will be referred to the hiring manager for further consideration and possible interview. We expect to make a selection within 30-45 days of the closing date of this announcement. You will be notified via email of the outcome. You can also go to "My Account" within USAJOBS to review your Application Status.

Fair and Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

Criminal history inquiries

Equal Employment Opportunity (EEO) Policy

Financial suitability

New employee probationary period

Privacy Act

Reasonable accommodation policy

Selective Service

Signature and false statements

Social security number request

Required Documents