What are the responsibilities and job description for the RECEPTIONIST/EXPEDITOR position at Georg Fischer?
Your tasks
The Receptionist / Expeditor is a dual-role position responsible for providing front-desk reception and expediting support. This role includes greeting and directing visitors, handling incoming calls, maintaining a tidy reception area, and assisting with inquiries. Additional responsibilities include managing office supplies, distributing mail, and issuing visitor passes as needed.
On the expediting side, this position monitors order statuses, verifies production dates, and ensures timely order completion.
Essential Duties & Responsibilities :
- Works effectively with company personal, customers and others by sharing ideas in a constructive and positive manner; listening to and objectively considering ideas and suggestions from others; keeping commitments; keeping others informed of work progress, timetables and issues; addressing problems and issues constructively to find mutually acceptable and particle business solutions; addressing others by name, tittle or other respectful identifier, and; respecting the diversity of our work force in actions, words and deeds.
- Greets clients, visitors, and guests; determines the purpose of each person's visit and directs or escorts him or her to the appropriate person or location.
- Answers, screens, and directs phone calls to staff; takes messages and assists with scheduling meetings.
- Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
- Performs administrative and clerical support tasks.
- Interfaces with the purchasing department to expedite the high priority orders through the logistical operations (producing purchase orders, work orders, and packing slips
- Interfaces with management to resolve any procedural problems.
- Obtains quotes, product, and pricing information.
- Produces purchase orders, expedite orders, cancel, or modify orders.
- Maintains stock items to assure accurate material for production.
- Prepares paperwork to return items (i.e. Performa invoices, customs duty drawback applications, freight forwarding)
- Matches P.O. and requisitions.
- Enters inventory items into the computer.
- Produces custom reports, via the computer, to use for more detailed analysis.
- Initiates purchase orders for specific commodities.
- Expedites stock items and assists other department personnel.
- Maintains vendor base for purchased items and updates written and computerized records and files for efficient operation, as necessary.
- Maintains written and computerized files for efficient operation.
- Covers reception area with phone coverage.
- Maintains a satisfactory understanding Inventory Control Systems, Sales Order Systems, Purchasing Systems and RMA Systems.
- Purchase and maintain Office supplies.
- Committed to the protection of the environment and the health and safety of our employees, customers, and neighbors. Responsible for maintaining and continuously improving our Environmental Management System (EMS).
- All other duties as assigned.
Your profile
Benefits
Clear vision and purpose
We are a sustainability and innovation leader providing superior customer value is our vision and this is what guides us. Our purpose becoming better every day - since 1802 is what inspires us in our daily work.
Sustainability and innovation focus
We have high sustainability and innovation goals. Let's work towards a sustainable future together.
Excellent learning tools
At GF we provide development opportunities for everyone. We offer global learning tools as well as trainings and specialized courses.
Great career opportunities
GF as a global acting company provides many opportunities regarding career growth. We also offer a dedicated talent management process (MyNextBigStep@GF) to boost your career.
Health care
GF offers a comprehensive health and welfare benefits plan including, medical, dental, vision, life insurance, short- and long-term disability, and 401k with generous company match.
Paid holidays
Paid time off include 12 paid days of company holidays.
Sport activities
We support the purchase of a fitness membership from the center of your choice with a subsidy.
Work perks discount
The discount program includes many different goods and services including appliances, electronics, theme parks, movies and more.
Your contact
Janet Gonzalez
HR Manager
9271 Jeronimo Road
92618 Irvine
United States
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Your work route
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Who we are
GF Piping Systems is the world's leading supplier of piping systems. We enable the safe and sustainable transport of fluids. Our business is driven by industry-leading sustainability levels, innovation through digital solutions and investment in a culture based on performance, learning and caring.
