What are the responsibilities and job description for the Engineering Coordinator position at George F. Young, Inc.?
The George F. Young, Inc. (GFY) team has a passion for innovation. It’s how we’ve served our clients, both public and private, for over 100 years and collaborated to transform the communities we live in for the better.
Our core values of integrity, quality, and service – have created a culture that leaves a lasting impact on those we have the honor to serve in any capacity.
As an Engineering Coordinator, you will assist Project Managers with organizing all departmental projects. In this role you will need to monitor projects for ongoing schedules, work hours, budgets, and expenditures. The Engineering Coordinator will also assist with client billing and office maintenance.
Responsibilities
All qualifying employees receive benefits, including health and dental insurance, vision plan, personal time off, paid holidays, professional development including tuition reimbursement and community involvement.
George F. Young, Inc. is an Equal Opportunity/Affirmative Action Employer and ensures nondiscrimination in all programs and activities in accordance with Title VI and Title VII of the Civil Rights Act of 1964. George F. Young, Inc. participates in the E-verify employment authorization program and is a drug-free workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
About George F. Young, Inc
Founded in St. Petersburg, Florida in 1919 by pioneer engineer and surveyor, George Fleming Young; George F. Young, Inc. (GFY) has been in continuous operation for over 100 years and remains a Florida owned company today. GFY has grown to become a single source for land development in educational, healthcare, institutional, municipal, and residential facilities, along with parks and recreation, property transaction, and transportation engineering – while expanding our reach throughout Florida, Alabama, and the Caribbean Basin. GFY’s company culture and guiding values – integrity, quality, and service have created a collaborative, and dynamic environment that fosters partnership, professional growth, and fulfillment. Explore our careers and become a GFY’er for life!
Our core values of integrity, quality, and service – have created a culture that leaves a lasting impact on those we have the honor to serve in any capacity.
As an Engineering Coordinator, you will assist Project Managers with organizing all departmental projects. In this role you will need to monitor projects for ongoing schedules, work hours, budgets, and expenditures. The Engineering Coordinator will also assist with client billing and office maintenance.
Responsibilities
- Maintain and monitor project plans, project schedules, work hours, budgets, and expenditures.
- Filter project requests and present qualified leads to Engineering Project Managers
- Act as a liaison for subconsultants, partners, municipalities, and clients for the Engineering Project Managers
- Document and follow up on important actions and decisions from meetings.
- Assist with project tasks, support through all phases of project, and ensure project deadlines are met.
- Create and maintain project management calendar to meet each goal and objective.
- Assist in the preparation of project proposals.
- Determine project changes.
- Provide administrative support utilizing our project management systems to set up projects, track project status, bill our clients, enter deposits, pull reporting, and assist with client receivables.
- Undertake project tasks as required.
- Attend meetings when appropriate and take notes.
- Maintain government portals for uploading documents and billing.
- Complete recertifications and permits for agencies (i.e., SWFWMD, FDEP, FDOT, etc.)
- Navigate business development opportunities for the department and company
- Promptly answer the main office phone line, ensuring all messages are taken and distributed.
- Check the office mailbox daily and distribute the contents.
- Manage the maintenance and ordering of office supplies, cleaning supplies, water for the break room, and supplies for the Xerox machine.
- Coordinate with our cleaning company to schedule weekly office cleanings.
- Prepare and send legal notices for new projects.
- Organize receipts and complete monthly credit card statements.
- Service-oriented team player who has a positive attitude and is flexible, responsive, proactive, and self-starter.
- Detailed-oriented, organized, works well towards timelines and goals, and able to maintain high quality of work.
- Ability to work happily and professionally in a fast-paced and complex firm.
- 3 years of Coordinator or Administrative experience
- Architecture, Engineering, or a Construction background is a plus
- Certified Notary in Florida is a plus
- Excellent PC skills including MS Word, Excel, PowerPoint, and Outlook
- Excellent written and verbal communication skills
All qualifying employees receive benefits, including health and dental insurance, vision plan, personal time off, paid holidays, professional development including tuition reimbursement and community involvement.
George F. Young, Inc. is an Equal Opportunity/Affirmative Action Employer and ensures nondiscrimination in all programs and activities in accordance with Title VI and Title VII of the Civil Rights Act of 1964. George F. Young, Inc. participates in the E-verify employment authorization program and is a drug-free workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
About George F. Young, Inc
Founded in St. Petersburg, Florida in 1919 by pioneer engineer and surveyor, George Fleming Young; George F. Young, Inc. (GFY) has been in continuous operation for over 100 years and remains a Florida owned company today. GFY has grown to become a single source for land development in educational, healthcare, institutional, municipal, and residential facilities, along with parks and recreation, property transaction, and transportation engineering – while expanding our reach throughout Florida, Alabama, and the Caribbean Basin. GFY’s company culture and guiding values – integrity, quality, and service have created a collaborative, and dynamic environment that fosters partnership, professional growth, and fulfillment. Explore our careers and become a GFY’er for life!
