Administrative Assistant to the School of Natural Sciences

George Fox University's Physician Assistant (PA) Program is seeking an Administrative Assistant to support the department with the day-to-day procedures.

About the Job:

The Administrative Assistant (AA) is responsible for assisting the overall development of program mission and goals by providing administrative support, expanding capacity of program leadership, along with records management. The AA will assist in the program accreditation self-study data collection and serve as a Canvas and Examsoft platform tech support.

Job responsibilities include, but are not limited to:

• Greeting and answering visitor questions or directing them to the appropriate person.
• Answering the telephone and providing information, taking messages, or routing the call to the appropriate individual. Retrieving program voicemail and responding or forwarding as appropriate.
• Performing desktop publishing duties by creating and developing visual presentations for the Program.
• Designing and drafting general correspondences, memos, charts, tables, graphs, signs, etc. Proofreading copy for spelling, grammar and layout, and making appropriate changes.
• Serving as a recording secretary for assigned committee meetings. Ensuring that all participants have a meeting agenda and reminding attendees of meeting schedules. Attending meetings and taking, transcribing, and distributing minutes.
• Organizing, coordinating and scheduling complex activities such as faculty and staff travel arrangements and full-time faculty interviews including itineraries, briefing materials, appointments, and arrangements for conferences and lodging.
• Delivering outgoing mail and picking up the incoming mail in the morning and in the afternoon. Opening the mail and dating, stamping, and routing mail to appropriate personnel.
• Arranging meetings and special events (graduation, receptions, etc.) as needed by reserving meeting space, arranging food service (if needed) and working with the Facilities for room set-up (if needed).
• Utilizing office and web-based software to facilitate communications with applicants, students, staff, and faculty.
• Working with the Director of Didactic Education to ensure preparation, delivery, assessments, and evaluations of didactic courses happens utilizing various software programs (Canvas, ExamSoft).
• Developing and managing the department document database of Google Suites.
• Working with the Admissions Coordinator to help process applicant data.
• Organizing and coordinating program alumni events.
• Communicating effectively and courteously with others, including employees, students, and the public, in a spirit of teamwork, respect and customer service.
• By actions, words, and lifestyle, be a Christian role model to students, whether through casual contact or in a formal supervisory role.
• Demonstrated experience working cross culturally with respect, appreciation and humility.
• Other duties as assigned.

We're looking for candidates who have:

• Strong interpersonal and communication skills.
• Proficiency with MS Office software and Internet computing skills.
• A high attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.
• Exceptional organizational skills.
• Enthusiasm about working in a collaborative environment.
• Legal authorization to work in the United States. This position does not offer visa sponsorship; therefore, only applicants who do not require sponsorship for employment visas, now or at any point in the future, should apply.
• A commitment to the University's Theology of Racial and Ethnic Diversity.
• A desire to work with a diverse community of students and employees who represent various cultures, backgrounds, abilities, ethnicities, political views, and expressions of Christian faith.
• A personal commitment to Jesus Christ and express their Christian testimony in a church. In addition, employees agree to live in agreement with the Community Lifestyle Statement and affirm the theological commitments expressed in the Statement of Faith.

Job information:

• Hours Per Week: 40 hours per week, 12 months of the year (1.0 FTE)
• Primary Work Location: Newberg Campus
• Working Conditions: Physical requirements are those of a normal office environment.
• Supervisor: Operations Manager, PA Program

George Fox University has been transforming student's lives for over 125 years. We are a Christ-centered community that prepares students spiritually, academically, and professionally to think with clarity, act with integrity, and serve with passion. Our vision is to be the Christian university of choice known for empowering students to achieve exceptional life outcomes. We put students first, with Christ at the center of our work, embracing change in order to improve. We are looking for enthusiastic candidates to join us in creating transformational experiences for our students.

Being a part of our community means a commitment to faith and to a lifestyle that is consistent with the university's mission as described in the Statement of Faith and Community Lifestyle Statement on our website.

As a Christ-centered community, George Fox University is an institution that values diversity as an essential dimension of God's design for human communities. In seeking to become a more inclusive community, we especially encourage applications from women and candidates from racial and ethnic backgrounds that are underrepresented in our community.

What is most appealing about working at George Fox University?

• Faith-friendly: Our culture is unique for higher education. At George Fox you can pursue academic excellence while integrating scriptures, praying with staff members and students at work, and helping to make an impact on the world in a way that promotes Christian values.
• Unapologetically Christian: As a university, we have an enduring commitment to Christ, his kingdom and the truth of God's Word.
• Live out your calling: You are able to use your God-given talents and abilities while having a profound influence on students as they deepen their relationship with Jesus Christ.
• Equip students for kingdom work: You can be a part of helping students discover their callings, at which they will be able to glorify the kingdom of God just as they have seen you do.
  

For your personal well-being we offer:

• A strong Christian vision and mission-led organization with opportunities for your growth and contributions.
• Wonderful Christian peers and a vibrant student population.
• A beautiful and peaceful campus environment with areas to walk and coffee shops and restaurants close by.
• Free Fitness Center membership.
• Free parking.
  

Application Procedures - kindly apply only through this website

When completing the online application, please upload the following as Word or .pdf documents in the section marked Letter of Interest and Curriculum Vitae or Resume:

• Letter of Interest
• Curriculum Vitae (CV) or Resume
• Other supporting materials may be requested at a later stage of the review process.

Interested applicants are encouraged to apply immediately as review of applications will begin immediately and continue until the position is filled.

We invite you to Be Known at Oregon's largest private and nationally recognized Christian University!

**This position is subject to close at any time, regardless of the date on the posting.
**Have questions or need assistance with our application process? Contact Georgefoxcareers@georgefox.edu

Equal Employment Opportunity Policy

The university is an equal-opportunity employer. Every employee has the right to work in surroundings free from all forms of unlawful discrimination. It is our policy to make decisions about applicants and employees without regard to sex, age, race, color, marital status, national origin, disability, veteran status, or any other status to the extent prohibited by applicable local, state, or federal law. This prohibition applies not only to the recruiting and hiring process but to all facets of the employment relationship, including promotion, pay, training, classification, performance reviews, discipline, and termination.

George Fox is owned by the Northwest Yearly Meeting of Friends Church and its mission is distinctly Christian. Employees are required to agree with and abide by the university's faith statement and its statement of community responsibilities. Within the context of this agreement and commitment, employment opportunities are otherwise available to all persons on the basis of their experience and skills.

In the recruiting process, the university may make special effort to solicit applicants from underrepresented groups. This is done as an affirmative step to increase the representation of these populations in the university's workforce to better match their availability in the labor market. Hiring decisions are based on the applicants' qualifications as they relate to the needs of the position.

Salary : $26,600 - $34,580