Archive assistant

George Fox University's Murdock Library is looking for an Archives Assistant to help with telling the University's story while assisting department researchers, training work-study students, accession new materials, and engaging with our constituents.

About the Job :

The Murdock Library holds the records of the University and the Northwest Yearly Meeting of Friends, as well as some collections of personal papers.

Job responsibilities include, but are not limited to :

• Accessions and organizes items (electronic as well as paper) in archives using tools such as ArchivesSpace.
• Provides reference assistance to researchers, and produces finding aids.
• Uploads archival material to the Digital Commons.
• Supervises and trains student workers and volunteers in archives.
• Communicating effectively and courteously with others, including employees, students, and the public, in a spirit of teamwork, respect and customer service.
• By actions, words, and lifestyle, be a Christian role model to students, whether through casual contact or in a formal supervisory role.
• Demonstrated experience working cross culturally with respect, appreciation and humility.
• Other duties as assigned.

A day in the life of this position :

On a typical day the Archives Assistant might work with patrons researching in the archives in person, through email, and over the phone.

Every day will bring new mysteries to solve and questions to answer. This individual will supervise student employees and volunteers, collaborate with colleagues on instruction, and find new ways to introduce the archives to the community.

They will also connect with donors to develop the archives, supervise the processing, arrangement, and cataloging of collections, and develop online resources to enhance the access to the historical records.

The George Fox University Archives take the Be Known promise a step further by ensuring that the history of the people, places, and activities of the university Be Remembered!

We're looking for candidates who have :

• Working knowledge of Microsoft Office and a willingness to learn new computer applications.
• Strong organizational skills with a high level of accuracy and detail orientation.
• Legal authorization to work in the United States. This position does not offer visa sponsorship; therefore, only applicants who do not require sponsorship for employment visas, now or at any point in the future, should apply.
• A commitment to the University's Theology of Racial and Ethnic Diversity .
• A desire to work with a diverse community of students and employees who represent various cultures, backgrounds, abilities, ethnicities, political views, and expressions of Christian faith.
• A personal commitment to Jesus Christ and express their Christian testimony in a church. In addition, employees agree to live in agreement with the Community Lifestyle Statement and affirm the theological commitments expressed in the Statement of Faith.

Preference will be given to candidates with :

• Two years of archival or library experience.
• Experience with library, archival, or similar related automation systems.
• Knowledge of George Fox University and Northwest Yearly Meeting history.

Job information :

• Hours Per Week : 20 hours per week, 12 months of the year (0.5 FTE)
• Primary Work Location : Newberg Campus
• Working Conditions : Physical requirements include frequently lifting more than 30 pounds, standing and / or sitting / stooping for extended periods of time.
• Supervisor : Research & Instruction Librarian / University Archivist

George Fox University has been transforming student's lives for over 125 years. We are a Christ-centered community that prepares students spiritually, academically, and professionally to think with clarity, act with integrity, and serve with passion.

Our vision is to be the Christian university of choice known for empowering students to achieve exceptional life outcomes.

We put students first, with Christ at the center of our work, embracing change in order to improve. We are looking for enthusiastic candidates to join us in creating transformational experiences for our students.

As a Christ-centered community, George Fox University is an institution that values diversity as an essential dimension of God's design for human communities.

In seeking to become a more inclusive community, we especially encourage applications from women and candidates from racial and ethnic backgrounds that are underrepresented in our community.

What is most appealing about working at George Fox University?

• Faith-friendly : Our culture is unique for higher education. At George Fox you can pursue academic excellence while integrating scriptures, praying with staff members and students at work, and helping to make an impact on the world in a way that promotes Christian values.
• Unapologetically Christian : As a university, we have an enduring commitment to Christ, his kingdom and the truth of God's Word.
• Live out your calling : You are able to use your God-given talents and abilities while having a profound influence on students as they deepen their relationship with Jesus Christ.
• Equip students for kingdom work : You can be a part of helping students discover their callings, at which they will be able to glorify the kingdom of God just as they have seen you do.

For your personal well-being we offer :

• A strong Christian vision and mission-led organization with opportunities for your growth and contributions.
• Wonderful Christian peers and a vibrant student population.
• A beautiful and peaceful campus environment with areas to walk and coffee shops and restaurants close by.
• Free Fitness Center membership.
• Free parking.
• Rich employee benefit package.

Application Procedures - kindly apply only through this website

When completing the online application, please upload the following as Word or .pdf documents in the section marked Letter of Interest and Curriculum Vitae or Resume :

• Letter of Interest
• Curriculum Vitae (CV) or Resume
• Other supporting materials may be requested at a later stage of the review process.

Interested applicants are encouraged to apply immediately as review of applications will begin immediately and continue until the position is filled.

We invite you to Be Known at Oregon's largest private and nationally recognized Christian University!

This position is subject to close at any time, regardless of the date on the posting.

Have questions or need assistance with our application process? Contact

Equal Employment Opportunity Policy

The university is an equal-opportunity employer. Every employee has the right to work in surroundings free from all forms of unlawful discrimination.

It is our policy to make decisions about applicants and employees without regard to sex, age, race, color, marital status, national origin, disability, veteran status, or any other status to the extent prohibited by applicable local, state, or federal law.

This prohibition applies not only to the recruiting and hiring process but to all facets of the employment relationship, including promotion, pay, training, classification, performance reviews, discipline, and termination.

George Fox is owned by the Northwest Yearly Meeting of Friends Church and its mission is distinctly Christian. Employees are required to agree with and abide by the university's faith statement and its statement of community responsibilities.

Within the context of this agreement and commitment, employment opportunities are otherwise available to all persons on the basis of their experience and skills.

In the recruiting process, the university may make special effort to solicit applicants from underrepresented groups. This is done as an affirmative step to increase the representation of these populations in the university's workforce to better match their availability in the labor market.

Hiring decisions are based on the applicants' qualifications as they relate to the needs of the position.

Last updated : 2024-11-06

Salary : $17,500 - $22,750