Assistant Director of Admissions Systems & Integrations

George Fox University's Admissions Systems team is in search of an Assistant Director of Admissions Systems & Integrations to help effectively manage our CRM Technolutions Slate (Slate) and work with our IT team and third parties to create seamless data integrations. This involves a blend of technical expertise, user support, strategic planning, and a keen understanding of the institution's needs and objectives.

About the Job:

The Assistant Director of Admissions Systems & Integrations plays a pivotal role in supporting the university's admissions teams for undergraduate, graduate, and accelerated online degree programs. As a Slate expert and designated Slate Captain, this position is responsible for developing and maintaining in-depth knowledge of Slate to ensure optimal use and performance.

Collaborating with stakeholders across the university, the Assistant Director ensures seamless and effective operations through the strategic use of technology, accurate data collection and reporting, timely and precise communication, and reliable system integrations. These efforts create a smooth and enriching experience for both students and staff while maintaining a commitment to excellence and integrity.

In alignment with George Fox University's mission to educate and inspire students to pursue God's calling, the Assistant Director will embody the vision of empowering students to achieve exceptional life outcomes. Upholding the university's core values-Students First, Christ in Everything, and Innovation to Improve Outcomes-the Assistant Director will ensure that the admissions systems and processes reflect these principles, contributing to a supportive and forward-thinking educational environment.

Job responsibilities include, but are not limited to:

• Queries: Managing, crafting, reviewing, and testing queries to meet the business needs of enrollment & marketing stakeholders. This requires an understanding of Boolean logic. (25%)
• Deliver/Print Mailings: Working with enrollment & marketing (E&M) stakeholders or vendors to create deliver mailings (emails), print mailings, and drip marketing campaigns using queries and dynamic content (employing liquid template logic) to reach the intended audience with information targeted to meet the needs of recipients. This requires light use of HTML5 and CSS. (20%)
• Events/Forms: Working with enrollment & marketing (E&M) stakeholders to create web portals, forms, and events to ensure they meet the needs of our department and are customized based on academic program and person. This requires querying, light use of HTML5, CSS, and JavaScript. (20%)
• Integrations: Coordinating and working with relevant departments and stakeholders in the set up, implementation, and maintenance of Admissions integrations and Slate data requests from other offices. This requires various tools, such as Python, SQL, CLI, a Scheduler, etc. to create and maintain seamless, automated data integration both into and out of Slate. (20%)
• Documentation: Creating and maintaining documentation for processes, policies, and guidelines to assist users and internal teams in their use of Systems technology and processes. (5%)
• Training Materials: Working with stakeholders to create and maintain training documentation and visual aides. (5%)
• Collaboration: Assisting in the development and implementation of admissions policies and procedures by working directly with other departments and your team. (5%)
• Communicating effectively and courteously with others, including employees, students, and the public, in a spirit of teamwork, respect and customer service.
• By actions, words, and lifestyle, be a Christian role model to students, whether through casual contact or in a formal supervisory role.
• Demonstrating awareness, respect, and appreciation for diversity of culture, background, race, sex, political views, expressions of faith, etc. and works well with a variety of people.
• Other duties as assigned.

A day in the life of this position:

The average day in this position involves responding to emails and ticketing system comments, organizing tasks to meet deadlines, seeking clarity and instructions from stakeholders, working in Slate to complete assigned project work and milestones, communicating with team members to keep projects on track and resolve issues, attending meetings with various departments and programs to ensure optimal use of technology in meeting their business needs, ensuring integrations are running successfully, and assisting end users with one-off requests or training sessions.

The Systems team within the Admissions department fosters a culture of integrity and intelligence, where each team member actively contributes and respects each other's work and time. This team plays a vital role in advancing the mission of George Fox University by ensuring that potential students and applicants feel "known." They accomplish this by delivering timely, personalized communications, facilitating event registrations that help students envision themselves as part of the community, and providing access to information that addresses their unique questions and goals.

We're looking for candidates who have:

• A Bachelor's degree with at least one year of relevant experience OR an Associate's degree with at least three years of relevant experience.
• Expert knowledge of Python and Computer Science Skills (SQL, OOP, Software Development, etc.)
• Some CSS and HTML knowledge.
• Experience working within Customer Relationship Management (CRM) systems.
• Experience writing queries.
• An ability to set up, manage, and troubleshoot processes.
• A proven track record of successfully servicing customers and managing ongoing customer relationships.
• An ability to work independently and handle multiple priorities and deadlines simultaneously.
• The ability to understand and explain technical challenges/concepts to non-technical people.
• Legal authorization to work in the United States. This position does not offer visa sponsorship; therefore, only applicants who do not require sponsorship for employment visas, now or at any point in the future, should apply.
• A commitment to the University's Theology of Racial and Ethnic Diversity.
• A desire to work with a diverse community of students and employees who represent various cultures, backgrounds, abilities, ethnicities, political views, and expressions of Christian faith.
• A personal commitment to Jesus Christ and express their Christian testimony in a church. In addition, employees agree to live in agreement with the Community Lifestyle Statement and affirm the theological commitments expressed in the Statement of Faith.

Job information:

• Hours Per Week: 40 hours (1.0 FTE)
• Primary Work Location: Newberg Campus
• Working Conditions: Physical requirements are those of a normal office environment.
• Supervisor: Director of Admissions Systems

George Fox University has been transforming student's lives for over 125 years. We are a Christ-centered community that prepares students spiritually, academically, and professionally to think with clarity, act with integrity, and serve with passion. Our vision is to be the Christian university of choice known for empowering students to achieve exceptional life outcomes. We put students first, with Christ at the center of our work, embracing change in order to improve. We are looking for enthusiastic candidates to join us in creating transformational experiences for our students.

Being a part of our community means a commitment to faith and to a lifestyle that is consistent with the university's mission as described in the Statement of Faith and Community Lifestyle Statement on our website.

As a Christ-centered community, George Fox University is an institution that values diversity as an essential dimension of God's design for human communities. In seeking to become a more inclusive community, we especially encourage applications from women and candidates from racial and ethnic backgrounds that are underrepresented in our community.

What is most appealing about working at George Fox University?

• Faith-friendly: Our culture is unique for higher education. At George Fox you can pursue academic excellence while integrating scriptures, praying with staff members and students at work, and helping to make an impact on the world in a way that promotes Christian values.
• Unapologetically Christian: As a university, we have an enduring commitment to Christ, his kingdom and the truth of God's Word.
• Live out your calling: You are able to use your God-given talents and abilities while having a profound influence on students as they deepen their relationship with Jesus Christ.
• Equip students for kingdom work: You can be a part of helping students discover their callings, at which they will be able to glorify the kingdom of God just as they have seen you do.
  
  

For your personal well-being we offer:

• A strong Christian vision and mission-led organization with opportunities for your growth and contributions.
• Wonderful Christian peers and a vibrant student population.
• A beautiful and peaceful campus environment with areas to walk and coffee shops and restaurants close by.
• Free Fitness Center membership.
• Free parking.
• Rich employee benefit package.
  

Application Procedures - kindly apply only through this website

When completing the online application, please upload the following as Word or .pdf documents in the section marked Letter of Interest and Curriculum Vitae or Resume:

• Letter of Interest
• Curriculum Vitae (CV) or Resume
• Other supporting materials may be requested at a later stage of the review process.

Interested applicants are encouraged to apply immediately as review of applications will begin immediately and continue until the position is filled.

We invite you to Be Known at Oregon's largest private and nationally recognized Christian University!

**This position is subject to close at any time, regardless of the date on the posting.
**Have questions or need assistance with our application process? Contact Georgefoxcareers@georgefox.edu

Equal Employment Opportunity Policy

The university is an equal-opportunity employer. Every employee has the right to work in surroundings free from all forms of unlawful discrimination. It is our policy to make decisions about applicants and employees without regard to sex, age, race, color, marital status, national origin, disability, veteran status, or any other status to the extent prohibited by applicable local, state, or federal law. This prohibition applies not only to the recruiting and hiring process but to all facets of the employment relationship, including promotion, pay, training, classification, performance reviews, discipline, and termination.

George Fox is owned by the Northwest Yearly Meeting of Friends Church and its mission is distinctly Christian. Employees are required to agree with and abide by the university's faith statement and its statement of community responsibilities. Within the context of this agreement and commitment, employment opportunities are otherwise available to all persons on the basis of their experience and skills.

In the recruiting process, the university may make special effort to solicit applicants from underrepresented groups. This is done as an affirmative step to increase the representation of these populations in the university's workforce to better match their availability in the labor market. Hiring decisions are based on the applicants' qualifications as they relate to the needs of the position.

Salary : $44,100 - $62,475