Executive Assistant to the Provost

George Fox University's Academic Affairs Office is seeking a detail-oriented and hospitable communicator to serve as our Executive Assistant to the Provost.

About the Job:

This role is best suited for a person who is skilled at anticipating needs, tenacious about details, masterful at navigating a steady stream of tasks that vary in both urgency and complexity, and also given to hospitality.

George Fox University, a Christ-centered community, prepares students spiritually, academically, and professionally to think with clarity, act with integrity, and serve with passion. Professors teach all truth as God's truth, integrating all fields of learning around the person and work of Jesus Christ, bringing the divine revelations through sense, reason, and intuition to the confirming test of Scripture. As a Christ-centered community, George Fox University is an institution that values diversity as an essential dimension of God's design for human communities.

Job responsibilities include, but are not limited to:

• Assisting the Provost with support for the Academic Leadership Team meeting and follow-up, calendar scheduling, multiple email accounts, various approvals, travel arrangements, approval of budget expenditures, etc. (25%)
• Co-leading commencement team meetings, managing the production of undergraduate and graduate programs, updating the commencement web page, playing a central communication role to graduates, their families, faculty, and staff. (15%)
• Supporting the work of the Academic Affairs Committee of the Board of Trustees, the Academic Leadership Team, the Academic Governance Group, and the Academic Leadership Council. (20%)
• Managing the Academic Affairs Office including hiring and supervising student employees, ordering office supplies, maintaining equipment, budget oversight, file management, and website updates. Coordinate meeting of Academic Administrative Assistants/Program Coordinators for training and inter-departmental communication. (20%)
• Annually updating academic documents, handbooks, calendars and deadlines, registration forms, etc. Assist in maintaining all AAO standard operating procedures; Maintain faculty personnel files and database--including student disciplinary issues. (10%)
• Managing the Tuition Exchange Program for the university. (10%)
• Communicating effectively and courteously with others, including employees, students, and the public, in a spirit of teamwork, respect and customer service.
• By actions, words, and lifestyle, be a Christian role model to students, whether through casual contact or in a formal supervisory role.
• Demonstrating awareness, respect, and appreciation for diversity of culture, background, race, sex, political views, expressions of faith, etc. and works well with a variety of people.
• Other duties as assigned.

We're looking for candidates who have:

• Minimum of 2 years of college experience and 5 years of office experience with increasing responsibility.
• Excellent interpersonal and communication skills with both large groups and individuals.
• Flexibility and adaptability in order to work effectively in a fast-paced office environment.
• High level of organization with the ability to be innovative and seek out new efficiencies for work systems.
• Ability to positively represent the university through interactions with the public.
• Strong teamwork orientation.
• Capable of working independently.
• Legal authorization to work in the United States. This position does not offer visa sponsorship; therefore, only applicants who do not require sponsorship for employment visas, now or at any point in the future, should apply.
• A commitment to the University's Theology of Racial and Ethnic Diversity.
• A desire to work with a diverse community of students and employees who represent various cultures, backgrounds, abilities, ethnicities, political views, and expressions of Christian faith.
• A personal commitment to Jesus Christ and express their Christian testimony in a church. In addition, employees agree to live in agreement with the Community Lifestyle Statement and affirm the theological commitments expressed in the Statement of Faith.

Preference will be given to those who have the following attributes:

• Positive and professional attitude.
• Ability to communicate effectively in English, including face-to-face, on telephone, in writing; and ability to understand and follow instructions.

Job information:

• Hours Per Week: 40 hours per week, 12 months of the year (1.0 FTE)
• Primary Work Location: Newberg Campus
• Working Conditions: Physical requirements are those of a normal office environment.
• Supervisor: Provost

George Fox University has been transforming student's lives for over 125 years. We are a Christ-centered community that prepares students spiritually, academically, and professionally to think with clarity, act with integrity, and serve with passion. Our vision is to be the Christian university of choice known for empowering students to achieve exceptional life outcomes. We put students first, with Christ at the center of our work, embracing change in order to improve. We are looking for enthusiastic candidates to join us in creating transformational experiences for our students.

Being a part of our community means a commitment to faith and to a lifestyle that is consistent with the university's mission as described in the Statement of Faith and Community Lifestyle Statement on our website.

As a Christ-centered community, George Fox University is an institution that values diversity as an essential dimension of God's design for human communities. In seeking to become a more inclusive community, we especially encourage applications from women and candidates from racial and ethnic backgrounds that are underrepresented in our community.

What is most appealing about working at George Fox University?

• Faith-friendly: Our culture is unique for higher education. At George Fox you can pursue academic excellence while integrating scriptures, praying with staff members and students at work, and helping to make an impact on the world in a way that promotes Christian values.
• Unapologetically Christian: As a university, we have an enduring commitment to Christ, his kingdom and the truth of God's Word.
• Live out your calling: You are able to use your God-given talents and abilities while having a profound influence on students as they deepen their relationship with Jesus Christ.
• Equip students for kingdom work: You can be a part of helping students discover their callings, at which they will be able to glorify the kingdom of God just as they have seen you do.
  

For your personal well-being we offer:

• A strong Christian vision and mission-led organization with opportunities for your growth and contributions.
• Wonderful Christian peers and a vibrant student population.
• A beautiful and peaceful campus environment with areas to walk and coffee shops and restaurants close by.
• Free Fitness Center membership.
• Free parking.
• Rich employee benefit package.
  

Application Procedures - kindly apply only through this website

When completing the online application, please upload the following as Word or .pdf documents in the section marked Letter of Interest and Curriculum Vitae or Resume:

• Letter of Interest
• Curriculum Vitae (CV) or Resume
• Other supporting materials may be requested at a later stage of the review process.

Interested applicants are encouraged to apply immediately as review of applications will begin immediately and continue until the position is filled.

We invite you to Be Known at Oregon's largest private and nationally recognized Christian University!

**This position is subject to close at any time, regardless of the date on the posting.
**Have questions or need assistance with our application process? Contact Georgefoxcareers@georgefox.edu

Equal Employment Opportunity Policy

The university is an equal-opportunity employer. Every employee has the right to work in surroundings free from all forms of unlawful discrimination. It is our policy to make decisions about applicants and employees without regard to sex, age, race, color, marital status, national origin, disability, veteran status, or any other status to the extent prohibited by applicable local, state, or federal law. This prohibition applies not only to the recruiting and hiring process but to all facets of the employment relationship, including promotion, pay, training, classification, performance reviews, discipline, and termination.

George Fox is owned by the Northwest Yearly Meeting of Friends Church and its mission is distinctly Christian. Employees are required to agree with and abide by the university's faith statement and its statement of community responsibilities. Within the context of this agreement and commitment, employment opportunities are otherwise available to all persons on the basis of their experience and skills.

In the recruiting process, the university may make special effort to solicit applicants from underrepresented groups. This is done as an affirmative step to increase the representation of these populations in the university's workforce to better match their availability in the labor market. Hiring decisions are based on the applicants' qualifications as they relate to the needs of the position.

Salary : $44,100 - $58,800