What are the responsibilities and job description for the Accounting Clerk position at George Moore Chevrolet?
TITLE: ACCOUNTS PAYABLE
REPORTS TO: CONTROLLER
About George Moore Chevrolet:
Welcome to George Moore Chevrolet located in Jacksonville, Florida. Customer satisfaction has been the cornerstone of our operation since we opened in 1986. We are proud of the community we serve and in return, that community has voted on Bold City Best, Best New Car Dealership! As a sign of our appreciation for the First Coast, it is a core value to give back to our community. Whether it's supporting small businesses or donating to local schools-George Moore Chevrolet is ingrained in the community.
George Moore Chevrolet started serving the Jacksonville area in 1986. In 2010, we opened in a new location at 10979 Atlantic Blvd, Jacksonville, FL 32225 in the heart of the Arlington automotive community.
We take pride in our employees. We make sure we employ the best and continue to invest in them. Our well trained staff makes it easy and timely to do business, with each team member bringing a high level of experience and expertise so that we can continue to deliver excellent service.
PURPOSE OF THE POSITION:
The Accounting Clerk is to ensure that all vendor invoices are paid accurately and in a timely manner, and accounts payable records are kept organized and up to date. Verifies the work of the Cashier for the previous day. She/he handles all accounts receivable and keeps the records both accurate and up to date and assists with any customer inquiries in regards to accounts receivable. All other duties as assigned.
DUTIES AND RESPONSIBILITIES:
- Post all open items from Parts and Service daily
- Post miscellaneous bills, accruals or checks daily
- Update internals to accounting as received
- Reconcile statements to accruals
- Run statements monthly
- Run reminder notes on the 15th of every month for payments not received
- Make phone calls on the 25th of the month for payment still not received
- Review expenses to ensure monthly bills are posted
- Prepare 1099s at year end
- Cut all miscellaneous checks (anything that is not on the schedule)
- Maintain expense schedules monthly
- Assist Comptroller in various tasks
- Maintain advertising expense spreadsheet
- Prepare accounts receivable statements monthly ( Maintain appropriate schedule)
- Prepare credit applications, verify references and submit to the Controller for approval
- Maintain expense schedules monthly
QUALIFICATIONS:
- Previous accounting and payable background
- Excellent communication skills
- Excellent follow-up skills
- Good filing skills
- Ability to meet timelines
- Strong organizational skills
- Dealership computer skills, i.e.: Reynolds & Reynolds and Microsoft Office, Outlook Express
- Fluent communication skills
- Very detailed oriented
- 1-2 years’ experience
BENEFITS:
- Medical, Dental and Vision for Full Time employees working 30 hours or more
- 401K after 1 year of employment
- Longevity Fund/Bonus
- 1 week of vacation after 1 year of employment and 2 weeks after 2 years
- Five paid holidays (New Years Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day)
- GM training for all
- Closed Sundays
WORKING CONDITIONS:
Works at a desk in an office setting for most of the shift. She/he will spend several hours inputting information into a computer system and performing other types of paperwork. She/he will be trained on the dealership computer system (Reynolds & Reynolds). She/he will be required to use office equipment such as a computer, calculator, copy machine and fax machine. Hours will vary to accommodate EOM procedures.
