What are the responsibilities and job description for the Oncology Access Coordinator position at George Washington Medical Faculty Associates?
The GW Medical Faculty Associates (MFA) was incorporated in July 2000 as a not-for-profit, physician-led practice group. The organization functioned as an independent organization in support of The George Washington University School of Medicine and Sciences as a multi-specialty physician practice group. The GW MFA has grown to become the largest independent academic physician practice in the Washington, DC metro region with more than 500 physicians and nearly 200 APP providers. In 2018, the MFA bylaws were revised to allow The George Washington University to serve as the sole corporate member while the MFA retained independent 501c3 status. The purpose of the change was to ensure alignment between the MFA and The George Washington University.
MFA physicians provide comprehensive patient care, offering one practice for the whole person with 52 medical and surgical specialties. As members of the GW School of Medicine and Health Sciences faculty, MFA providers are teachers and mentors for medical students, residents, fellows, and researchers preserving the rich tradition of academics, research, and healing. In addition to maintaining a closely integrated alliance with The George Washington University and The George Washington University Hospital (GWUH) which is separately owned and operated by Universal Health Services (UHS), the GW MFA has active referring relationships with 12 area hospitals.
The GW MFA’s leading healthcare presence in the DC metro region is complemented by a network of community-based practices in DC, Maryland, and Virginia. Given its geographic location in central NW Washington, DC, and proximity to more than 175 resident embassies, the MFA continues to evolve its international clinical outreach.
Position Summary
Schedules and registers Medical Faculty Associates, Inc. (“MFA”) patients while providing effective customer service to all callers. Provides detailed information about the Department of Medicine in addition to general information regarding the entire MFA.
Essential Duties and Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.
Manage new patient referrals and appointments. Obtain all pertinent information to ensure optimal care coordination (medical records, test results, referrals, copays). Ensure that all new patients are well prepared for their first visit.
Review department schedules to ensure the appropriateness of scheduled appointments, and backfill open slots
Routes calls or messages to appropriate clinical teams for proper triage. Initiates prescription refill requests as needed.
Schedules, coordinates, and reconciles all clinical telehealth appointments.
Performs virtual and electronic patient registration and insurance verification.
Use video-conferencing technologies, telehealth technology, and scheduling software to coordinate and connect staff, resources, patients, and providers in a manner effective to the delivery of services, patient care, education, and training.
Accurate creation and direction of tasks to the appropriate individual, including admins, teams, providers, etc.
Perform all registration for new patients and update the registration information for established patients.
Assess and process medication refill requests with adherence to current processes.
Provides patient instructions verbally or in writing when necessary for the patient to prepare for an appointment.
Minimum Qualifications
Education
- A high school diploma or an equivalent combination of training and experience.
Experience
- Must have a minimum of 2 years of call center experience.
- Experience utilizing a web-based computerized system for scheduling and Microsoft Office programs, Word and Excel
- Typing speed of 45 WPM or higher.
Physical Requirements
- Must be able to constantly stand, walk, reach outward, and apply manual dexterity in an office setting.
- Must be able to occasionally lift, carry, push, or pull over 100 lbs. as part of the role.
- Requires manual dexterity to operate a computer keyboard, calculator, copier machine, and other equipment.
Education
Preferred- Bachelors or better in Health Services Administration
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
