What are the responsibilities and job description for the Administrative Coordinator for the Department of Government, Georgetown College Georgetown University position at Georgetown University?
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.
Requirements
Administrative Coordinator for the Department of Government, Georgetown College - Georgetown University
The Department of Government is an open, dynamic, and publicly engaged community of scholars, students, and professional staff. We believe in the ideal of scholarship for its own sake but are also deeply committed to the role of cutting-edge research in informing politics and public life.
The Administrative Coordinator provides wide administrative support to the Department of Government, including its large undergraduate major and minor - for example, coordination of large-scale events and special meetings, faculty recruitment and support, undergraduate student research hiring, department expenses and reconciliations, and overall assistance with department operations. Reporting to the Department Chair and Administrative Officer, the A dministrative Coordinator has duties that include but are not limited to:
Operational Support
Process and reconcile the department's expenses according to established budgets.
Conduct hire and payroll processing for undergraduate research assistants.
Hire and supervise the Department's front desk work-study students.
Serve as the Department Technology Representative to liaise with UIS on university computing updates and represent Department needs.
Assist the Administrative Officer with the management of central office and streamlining of internal administrative processes
Faculty Recruitment and Support
Coordinate faculty search processes with the selected committee, including compliance with GU policies, review of applications, and visits by selected candidates.
Process and reconcile all faculty expenses that are related to research or department business.
Assist with the set-up of faculty each semester, especially new faculty.
Maintain all faculty email lists to ensure all faculty members are well informed.
Undergraduate Program Support
Work with the Director of Undergraduate Studies in providing support to undergraduate majors/minors as well as meaningful programming events.
Meet and present undergraduate major/minor information to prospective undergraduate students.
Maintain undergraduate program handbook and undergraduate program information on the department website.
Assist with graduation awards and activities.
Department Events Administration
Coordinate special and large-scale department events, to include securing the venue, communicating with the Office of Protocol as necessary, sending invitations and RSVP's, preparing programs, advertising, audio-visual, catering, and reconciling event expenses.
Ensure that all event and agenda logistics have been coordinated meticulously to avoid potential pitfalls.
Provide onsite support to be able to troubleshoot if necessary.
Course Scheduling :
Assist with working drafts and timetable of the department scheduling process, in light of Registrar's Office deadlines for each term.
Assist Chair, Field Chairs, the Directors of Undergraduate Studies, the Director of Graduate Studies, and MA program staff to ensure that all planned courses are successfully scheduled in the department's master schedule, to ensure students have the most accurate information during the pre-registration process each term.
Liaise with College Dean's Office to ensure that the undergraduate major/minor requirement courses are consistently offered to satisfy the degree requirements.
Assist with classroom assignments and other scheduling changes or additions with the Registrar's Office.
Qualifications
Bachelor's degree
At least 2 years of experience in a fast-paced office
Proficiency in MS Suite applications, Google docs and content-based website management
Excellent verbal and written communication skills
Superior multi-tasking and time management skills
Self-starter with the ability to work both independently and within a team
With your application, please upload the following 2 documents (preferably in a single PDF):
Cover letter
Resume
Current Georgetown Employees:
If you currently work at Georgetown University, please exit this website and login to GMS ( gms.georgetown.edu ) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.
Submission Guidelines:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.
Need Assistance:
If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu .
Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website .
EEO Statement:
Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law .
Benefits:
Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.
Requirements
Administrative Coordinator for the Department of Government, Georgetown College - Georgetown University
The Department of Government is an open, dynamic, and publicly engaged community of scholars, students, and professional staff. We believe in the ideal of scholarship for its own sake but are also deeply committed to the role of cutting-edge research in informing politics and public life.
The Administrative Coordinator provides wide administrative support to the Department of Government, including its large undergraduate major and minor - for example, coordination of large-scale events and special meetings, faculty recruitment and support, undergraduate student research hiring, department expenses and reconciliations, and overall assistance with department operations. Reporting to the Department Chair and Administrative Officer, the A dministrative Coordinator has duties that include but are not limited to:
Operational Support
Process and reconcile the department's expenses according to established budgets.
Conduct hire and payroll processing for undergraduate research assistants.
Hire and supervise the Department's front desk work-study students.
Serve as the Department Technology Representative to liaise with UIS on university computing updates and represent Department needs.
Assist the Administrative Officer with the management of central office and streamlining of internal administrative processes
Faculty Recruitment and Support
Coordinate faculty search processes with the selected committee, including compliance with GU policies, review of applications, and visits by selected candidates.
Process and reconcile all faculty expenses that are related to research or department business.
Assist with the set-up of faculty each semester, especially new faculty.
Maintain all faculty email lists to ensure all faculty members are well informed.
Undergraduate Program Support
Work with the Director of Undergraduate Studies in providing support to undergraduate majors/minors as well as meaningful programming events.
Meet and present undergraduate major/minor information to prospective undergraduate students.
Maintain undergraduate program handbook and undergraduate program information on the department website.
Assist with graduation awards and activities.
Department Events Administration
Coordinate special and large-scale department events, to include securing the venue, communicating with the Office of Protocol as necessary, sending invitations and RSVP's, preparing programs, advertising, audio-visual, catering, and reconciling event expenses.
Ensure that all event and agenda logistics have been coordinated meticulously to avoid potential pitfalls.
Provide onsite support to be able to troubleshoot if necessary.
Course Scheduling :
Assist with working drafts and timetable of the department scheduling process, in light of Registrar's Office deadlines for each term.
Assist Chair, Field Chairs, the Directors of Undergraduate Studies, the Director of Graduate Studies, and MA program staff to ensure that all planned courses are successfully scheduled in the department's master schedule, to ensure students have the most accurate information during the pre-registration process each term.
Liaise with College Dean's Office to ensure that the undergraduate major/minor requirement courses are consistently offered to satisfy the degree requirements.
Assist with classroom assignments and other scheduling changes or additions with the Registrar's Office.
Qualifications
Bachelor's degree
At least 2 years of experience in a fast-paced office
Proficiency in MS Suite applications, Google docs and content-based website management
Excellent verbal and written communication skills
Superior multi-tasking and time management skills
Self-starter with the ability to work both independently and within a team
With your application, please upload the following 2 documents (preferably in a single PDF):
Cover letter
Resume
Current Georgetown Employees:
If you currently work at Georgetown University, please exit this website and login to GMS ( gms.georgetown.edu ) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.
Submission Guidelines:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.
Need Assistance:
If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu .
Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website .
EEO Statement:
Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law .
Benefits:
Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.
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