Office Manager and Special Event Coordinator - Office of Mission & Ministry

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Georgetown’s Office of Mission & Ministry advances the Catholic identity, Ignatian heritage, and Jesuit mission of Georgetown University, the oldest Catholic and Jesuit university in the country. We support the integration of learning, faith, and service through a broad array of programs and partnerships that engage students, faculty, staff, University leadership, and alumni in the understanding and practice of our religious identity, values, and commitments.

Duties

The Office Manager and Special Event Coordinator provides essential support to this mission by maintaining offices that are welcoming to diverse guests and supportive of colleagues, by supporting department and religious events that engage the larger campus community, and by providing executive-level administrative support to department leaders and by providing essential organizational support to a vibrant department. Additional duties include, but are not limited to:

Event Coordination

• Establish and maintain written standards of event hospitality for the department, taking into account the experiences and particular needs of diverse constituencies.
• Recruit, hire, train, and supervise a team of student workers to collaborate in planning, executing, staffing and evaluating hospitality events.
• Research and contract vendors to arrange catering, acquire equipment, and other items as needed.
• Creatively direct menus and event staging.
• Consult with event sponsors to create and oversee event budgets.
• Assist chaplaincy staff to plan major religious events.
  
  

Office Management

• Maintain professional, responsive, and welcoming environment for Campus Ministry offices on main campus, especially Healy 113 and G-01, including checking in regularly with colleagues to create a supportive office environment.
• Manage scheduling of students’ work assignments to ensure front office coverage of reception desk, phones, and email accounts, and adequate administration, program, and special-event support.
• Maintain offices spaces, including scheduling regular cleaning and maintenance, and selecting appropriate office décor in consultation with Director.
• Submit Facilities and University Information Systems work requests for all offices as needed and track completion.
• Ensure weekly inventories and purchasing of program support materials and office supplies for Campus Ministry offices in Healy 113, 108, and G-01.
• Oversee procurement, maintenance, tracking, and disposal of departmental office furnishings, equipment, and technology consistent with university policies.
• Monitor office budgets and reconcile expenses with the Central Business Office.
  
  

Department Support and Collaboration

• Maintain current contact information for all staff, chaplains-in-residence, and department affiliates.
• Coordinate staff meetings, retreats, and social gatherings.
• Assist in candidate recruitment process as assigned by Assistant Vice President for Inter-religious Understanding, including correspondence, scheduling, and coordinating travel.
• Coordinate onboarding of all new staff in collaboration with hiring managers.
• Provide executive support to the Director of Campus Ministry and Assistant Vice President for Inter-religious Understanding.
• Manage scheduling, correspondence, and travel.
  
  

Work Interactions

Reporting to the Assistant Director for Inter-religious Engagement, the Office Manager and Special Event Coordinator provides direct support to the Director of Campus Ministry and Managing Director, and works in close collaboration with Campus Ministry’s chaplains and staff across campuses. They supervise a team of approximately six student employees; interacts frequently with students, alumni, donors, prospective families and other guests; and serves as primary point of contact for other University departments and external vendors.

Qualifications

• Bachelor’s degree
• 3 years of relevant office and basic event-planning experience - preferably in a higher education and/or ministry context
• Strong interpersonal and organizational skills, excellent oral and written communications, and close attention to detail
• Proficiency with Microsoft Word and Excel, Google apps and cloud file systems
• Ability to take initiative, juggle competing demands, set priorities and adapt quickly
• Sensitivity to religious diversity and the ability to work collaboratively with colleagues of other faith traditions
  
  

Work Mode Designation

This position has been designated as On-Campus. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:

$21.16 - $35.29

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

Current Georgetown Employees

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.

Current Georgetown Employees

If you currently work at Georgetown University, please exit this website and login to GMS https://gms.georgetown.edu/ using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click https://ideaa.georgetown.edu/ada for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website https://georgetownworks.georgetown.edu/

EEO Statement

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf