What are the responsibilities and job description for the Office Manager position at Georgia Baptist Children's Homes and Family Ministries Inc?
Office Manager
Full time Position with Inspire Georgia
Minimum requirements :
At least 21 years of age
A high school diploma or GED and two years of experience in related field including experience with office management (Prefer minimum of bachelor's degree in related field)
Strong written and verbal communication skills
Project a professional image through in-person, phone, and electronic interactions
Ability to sit at workstation for extended periods of time; occasionally lift / carry parcels up to 35 pounds.
Read and interpret documents / procedure manuals.
Possess the ability, flexibility, and maturity to render the duties and responsibilities required of this position.
Have the ability to manage time, set priorities and to organize and follow structured routines.
Advanced computer skills including Excel and Word, with the ability to learn new software applications.
Handle multiple tasks simultaneously.
Able to show proof of required vaccinations / immunizations.
Primary Responsibilities :
Establish collaborative relationships with vendors, maintain vendor agreements.
Coordinate the work of Food Services, Transporters, and Custodial staff.
Ensure menus are complete and according to guidelines.
Order food in conjunction with Food Services.
Review refrigerator / freezer temperature and conduct checks as needed.
Prepare and give input on staff performance appraisals as appropriate.
Ensure Food Services and Custodial staff achieve required training hours.
Make referrals, submit TAR's, ensuring timely management of transportation requests.
Create and modify documents using various software with accuracy and in a timely manner as assigned.
Keep calendar / schedule appointments for Inspire GA program.
Keep office running smoothly / efficiently within the team approach.
Order supplies, approve invoices, maintain keys, arrange maintenance repairs, etc.
Provide administrative support to the Support Services.
Be aware of budget management and work toward stewardship, efficiency, and accountability
Maintain copies of all program documents and records.
Utilize personal safety plan for managing emotions and interaction with staff and clients
Keep a pulse on the job market with advanced job matching technology.
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