What are the responsibilities and job description for the Secretary/Ministry Assistant position at Georgia Baptist Mission Board?
Summary
Secretary/Ministry Assistant - Job Description
The Secretary/Ministry Assistant (S/MA) supports all programs for promoting the gospel of Jesus Christ to the Clearwater First Baptist family and the surrounding community. The S/MA will serve under the direction and supervision of the Lead Pastor. The S/MA will support the ministry work of all church committees. The S/MA position is part-time consisting of approximately 24 hours per week. The S/MA shall also be available to attend weekly staff meetings as needed.
Qualifications
Secretary/Ministry Assistant - Job Description
The Secretary/Ministry Assistant (S/MA) supports all programs for promoting the gospel of Jesus Christ to the Clearwater First Baptist family and the surrounding community. The S/MA will serve under the direction and supervision of the Lead Pastor. The S/MA will support the ministry work of all church committees. The S/MA position is part-time consisting of approximately 24 hours per week. The S/MA shall also be available to attend weekly staff meetings as needed.
Qualifications
- The S/MA shall have a personal relationship with Jesus Christ and model a life that exemplifies Christian values.
- The S/MA shall have a good working knowledge of computer technology and resources to create, publish and distribute materials and media presentations as needed.
- A high school diploma or GED completion certificate is preferred.
- 1-year minimum experience as secretary/administrative assistant preferred.
- The S/MA must pass a background check and be qualified to be bonded.
- Answer phones – check answering machine and pass along messages
- Check / Print emails
- Answer door, greet people and receive packages
- Keep church calendar up to date
- Notify a deacon if they have someone in hospital/death in family/or other need
- Acknowledge memorial gifts
- Make sure Sunday School literature order is correct
- Verify Sunday’s deposit, open Monday’s mail and receipt
- Post contributions, receipts and bank deposits
- Reconcile bank and credit card statements at the end of each month
- Prepare Staff Payroll
- Pay invoices – write checks, pay online
- Write reimbursement checks as needed
- Proof/make copies of Wednesday night prayer sheet and place in foyer
- Weekly bulletin – print, copy, fold and place in foyer
- Attend committee meetings as stated in church by-laws, i.e. Monthly Finance Committee Meetings, Monthly Church Conference Meetings, Annual Budget Meetings
- Pay taxes and file quarterly
- Prepare finance report and distribute it to finance members before 2nd Sunday of the month
- Make copies of finance report and place them on table in foyer for congregation
- Make sure all credit card receipts are turned in and verify charges by the department head before the bill is paid.
- Order/Make special bulletins as needed
- Order Mother’s Day and Father’s Day gifts
- Fall – Annual Association Report
- PCIS (Vanco) compliance (dealing with our online giving)
- File all end of the year taxes, prepare employee forms
- 5 vacation days per year
- 5 sick days per year
- Pastor must be notified in advance of time away (vacation)
- Unused vacation and sick days do not carry over to following year
- Additional time off exceeding quantities listed above will be given consideration by the Pastor and Personnel Committee based on the circumstances necessitating the absence on a case-by-case basis.
