What are the responsibilities and job description for the Administrative Assistant I - Nursing position at Georgia College & State University?
About Us
Georgia College & State University (GCSU) is the state's designated public liberal arts university, where students learn the essential skills to compete in a fast-paced and technology-driven global society. The university prepares students for successful careers, leadership in communities, problem solving and life-long learning through personalized attention in a residential setting with opportunities for a variety of transformational experiences through its award-winning, high-impact practices. One of only three selective universities within the University System of Georgia and a top 10 ranked public university in the Southeast, GCSU offers undergraduate degrees in more than 40 majors, more than 30 graduate programs, doctorates in education and nursing, professional certificates, and continuing education programs.
As a member of the prestigious Council of Public Liberal Arts Colleges (COPLAC), GCSU is committed to fostering a liberal arts environment that values academic preeminence, interdisciplinary inquiry and an inclusive learning community. GCSU enjoys a strong reputation for academic excellence and nationally ranked programs according to US News & World Report, The Princeton Review and Colleges of Distinction - among other ranking sources.
Georgia College & State University takes great pride in combining the educational experience of a private liberal arts college with the affordability of a public university. Faculty and staff are dedicated to student engagement and experiential learning through high-impact practices such as internships, service- and community-based learning, leadership development, study abroad opportunities, mentored undergraduate research and a capstone project that fosters intellectual curiosity, reasoned inquiry and critical thinking.
The university's beautiful and historic campus is located downtown in Milledgeville, Georgia, a charming, diverse college town of approximately 19,000 residents in Central Georgia, and only 90 miles southeast of Atlanta. Milledgeville is also the home of noted American author and alumna, Flannery O'Connor, '45, and the college community enjoys many exciting literary arts programs at O'Connor's former home, Andalusia, a National Historic Landmark owned by the university. Milledgeville is located on the banks of beautiful Lake Sinclair and Lake Oconee, allowing faculty, staff and students to take full advantage of the environmental and recreational benefits of being part of a lake community. For cultural, educational and leisure opportunities beyond Milledgeville - Macon and Atlanta are located within easy driving distances.
Georgia College & State University is dedicated to protecting academic freedom in addition to supporting freedom of expression as outlined in the University System of Georgia's Freedom of Expression and Academic Freedom
Job Summary
The Administrative Assistant for the Simulation and Translational Research Center (STRC) provides administrative support to the College of Health Science program and reports to the Simulation Center Director.
Responsibilities
- Provides administrative support to the STRC Team members.
- Serves as the primary point of contact for STRC room and supply reservation requests.
- Answers general questions and connects faculty/students with the correct STRC team member.
- Orders supplies.
- Communicates with operations manager regarding supply information.
- Maintains good public relations and customer service.
- Obtain quotes from vendors.
- Provides clerical needs for STRC team and faculty.
- Support the building of patient scenario charts.
- Communicate with SON administrative assistant room reservations and applicable evaluation information.
Records Management - 20%
- Serves as the secretary and take minutes for the STRC and Sim Committee.
- Distributes and maintains records of code access for STRC doors.
- Supports the Simulation Technician with management of warranty, maintenance, and repairs of simulated equipment.
- Retrieves data from learning management system for all undergraduate and graduate program course reports.
- Communicates with SON administrative assistant to release faculty evaluations at the close of each semester.
- Obtain and file cleaning and repair logs from the Simulation Technician each semester.
- Maintain record of weekly facility rounding of STRC physical structure.
Facilities Support - 20%
- Serves as the primary point of contact for facility issues for the STRC.
- Communicates with applicable parties any issues that need for repair at the STRC.
- Conduct weekly facility rounding of STRC physical structure.
- Wash, fold, and stock laundry.
- Stock and inventory supplies.
Liaison - 15%
- Supports the STRC by serving on committees, councils, and other deliberative bodies as assigned by the STRC Director or Dean of the College of Health Sciences.
- Communicates approval and denials of STRC requests to faculty.
Other duties as required - 5%
Other duties as indicated
Required Qualifications
Educational Requirements
High School Diploma or Equivalent
Other Required Qualifications
Proficiency in Microsoft Office, Excel and other appropriate programs
Required Experience
3-5 years of related experience
Required Documents to Attach
- List of References
Knowledge, Skills, & Abilities
- Multitasking while maintaining accuracy
- Working independently with minimal supervision
- Adapting to changing priorities and deadlines
- Maintaining confidentiality and discretion
- Anticipating needs before they arise
- Remaining calm under pressure
- Learning new software and systems quickly
- Providing clear and concise information
- Exercising good judgment in decision-making
KNOWLEDGE
- Office procedures and administrative systems
- Business communication principles
- Basic bookkeeping and accounting procedures
- Database and records management
- Office equipment operation and maintenance
- Calendar management and scheduling protocols
SKILLS
- Advanced computer literacy (Microsoft Office Suite, Google Workspace)
- Email management and organization
- Written and verbal communication
- Customer service and phone etiquette
- Filing and document organization
- Basic accounting and budget tracking
- Time management and prioritization
- Problem-solving and critical thinking
- Attention to detail
USG Core Values
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Equal Employment Opportunity
Georgia College & State University (GCSU) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. No person shall, on the grounds of race, color, sex (including pregnancy, sexual orientation, and gender identity), religion, national origin, age, disability, veteran status, or genetic information, be excluded from employment or participation in, be denied the benefits of, or otherwise be subjected to discrimination, under any program or activity conducted by GCSU.
Georgia College & State University is a national award-winning institution in areas of student success and achievement. It strives to achieve excellence in the composition of its community, educational programs, university policies, research and scholarship, campus life, employment practices, extracurricular activities, and community outreach. It is a priority of the university to be a welcoming and inclusive environment so that its campus culture will enhance the ability of its community members to succeed in their endeavors, to be respected as individuals, and to feel a sense of belonging.
Other Information
This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel.
This position does not require security clearance.
Background Check
- Criminal Background Check
