Office Coordinator II

Georgia College & State University (GCSU) is the state's designated public liberal arts university, where students learn the essential skills to compete in a fast-paced and technology-driven global society. The university prepares students for successful careers, leadership in communities, problem solving and life-long learning through personalized attention in a residential setting with opportunities for a variety of transformational experiences through its award-winning, high-impact practices. One of only three selective universities within the University System of Georgia and a top 10 ranked public university in the Southeast, GCSU offers undergraduate degrees in more than 40 majors, more than 30 graduate programs, doctorates in education and nursing, professional certificates, and continuing education programs.

As a member of the prestigious Council of Public Liberal Arts Colleges (COPLAC), GCSU is committed to fostering a liberal arts environment that values academic preeminence, interdisciplinary inquiry and an inclusive learning community. GCSU enjoys a strong reputation for academic excellence and nationally ranked programs according to US News & World Report, The Princeton Review and Colleges of Distinction - among other ranking sources.

Georgia College & State University takes great pride in combining the educational experience of a private liberal arts college with the affordability of a public university. Faculty and staff are dedicated to student engagement and experiential learning through high-impact practices such as internships, service- and community-based learning, leadership development, study abroad opportunities, mentored undergraduate research and a capstone project that fosters intellectual curiosity, reasoned inquiry and critical thinking.

The university's beautiful and historic campus is located downtown in Milledgeville, Georgia, a charming, diverse college town of approximately 19,000 residents in Central Georgia, and only 90 miles southeast of Atlanta. Milledgeville is also the home of noted American author and alumna, Flannery O'Connor, '45, and the college community enjoys many exciting literary arts programs at O'Connor's former home, Andalusia, a National Historic Landmark owned by the university. Milledgeville is located on the banks of beautiful Lake Sinclair and Lake Oconee, allowing faculty, staff and students to take full advantage of the environmental and recreational benefits of being part of a lake community. For cultural, educational and leisure opportunities beyond Milledgeville - Macon and Atlanta are located within easy driving distances.

Georgia College & State University is dedicated to protecting academic freedom in addition to supporting freedom of expression as outlined in the University System of Georgia's Freedom of Expression and Academic Freedom policy and its Ethics Code of Conduct. For more information, visit us online at gcsu.edu.

This position serves as the primary office contact for the Director of Auxiliary Services and oversees the direct administrative and operational support for that area as well as various departments throughout Auxiliary Services. This position is responsible for coordinating with business partners to maintain operations for vending (snack, beverage, and laundry). This position will assist with managing, processing, and administration of various service contracts with approximately 20 business partners. This position will manage deposits, invoices, and accounts payables for vendors and contractors. This position will also reconcile employee meal plans, vending refunds, and commissions.

Administrative Support - 45
This position provides customer service to all students, faculty and staff, serving as the first point of entry for Auxiliary Services. Provides assistance by screening calls, visitors, mail, making travel reservations, processing travel reimbursements, ordering supplies, submitting requisitions in Peoplesoft Financials and processing confidential matters.
Supports Auxiliary Services by reviewing and routing University contracts and documents. Responsible for processing deposits, invoices, and accounts payable for vendors and contractors. Coordinate with vendors to maintain proper operation of all vending equipment and reconciling customer refunds.
Verification of Contractor invoices and commissions/payments for accuracy and implementing any contract amendments impacting these areas. Manage Staff/Faculty rental units by securing leasing documents and managing tenants.
Duties include administrative support for the Director of Auxiliary Services, the Bobcat Card Office, Mail Services, Parking & Transportation, Marketing, Dining Services, the Bookstore, and University Vending.

Management - 45
This position is responsible for the contract maintenance of approximately 20 business partners and any ancillary initiates from these relationships. This position ensures the proper processing, maintenance, and timing of all contracts.
This position is responsible for reconciling Housing deposits, Faculty & Staff Meal Plans, Deposit Transmittals to Ledger, and Dual Enrollment Invoices from bookstore.
Maintain Auxiliary Services inventory across all contracted service areas, Conduct annual Purchasing Inventory Audit. Supervise student workers and train to audit vendor services, gather information, and maintain records.

This position will work on smaller projects and initiatives as directed by the Director of Auxiliary Services. These projects will require coordinating with Facilities and General Contractors to remain on budget and on schedule.

Other - 10
Contributes to the overall success of Auxiliary Services by performing all other duties and responsibilities as assigned.

Educational Requirements
Bachelor's degree or an equivalent of education plus relevant business experience.

Required Experience
Three or more years of job related experience.

Preferred Experience
Five or more years of related experience.

• List of References

ABILITIES
Ability to provide outstanding customer service at all levels inside and outside of the University. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a multifaceted community. Ability to follow through on commitments and meet assigned deadlines. Organize groups of stakeholders and business partners to address needs of GCSU and Auxiliary Services initiatives.

KNOWLEDGE
Excellent interpersonal and communication skills. Proficiency in Microsoft Office. Ability to communicate effectively, both verbally and in writing. Receptionist skills. Ability to create, compose, and edit written materials. Ability to schedule appointments. Strong understanding of accounts payable and accounts receivable. Understanding of contract submission and implementation process. Validation and reconciliation of business partner invoices and commissions.

SKILLS
Microsoft Office, especially Word and Excel. Scheduling and following up on multiple simultaneous projects.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Georgia College & State University (GCSU) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. No person shall, on the grounds of race, color, sex (including pregnancy, sexual orientation, and gender identity), religion, national origin, age, disability, veteran status, or genetic information, be excluded from employment or participation in, be denied the benefits of, or otherwise be subjected to discrimination, under any program or activity conducted by GCSU.

Georgia College & State University is a national award-winning institution in areas of student success and achievement. It strives to achieve excellence in the composition of its community, educational programs, university policies, research and scholarship, campus life, employment practices, extracurricular activities, and community outreach. It is a priority of the university to be a welcoming and inclusive environment so that its campus culture will enhance the ability of its community members to succeed in their endeavors, to be respected as individuals, and to feel a sense of belonging.

This is a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position requires a purchasing card (P-Card).
This position will not travel

• Credit Report
• Criminal Background Check
• MVR