What are the responsibilities and job description for the Administrative Assistant 2 - 00020049 position at Georgia Department of Human Services?
Stronger Families for a Stronger Georgia. The Georgia Department of Human Services (DHS) is a dynamic state agency responsible for delivering a wide range of services to Georgia's most vulnerable populations. Our mission is to strengthen Georgia by providing individuals and families access to services that promote self-sufficiency, independence, and protect Georgia's vulnerable children and adults.
What we offer. Enjoy a generous benefits package that includes a flexible work schedule, unique training opportunities, employee retirement plan, 401(k) plan and 457 plan, 13 paid holidays, vacation & sick leave, medical, dental, vision, long/short-term care, life insurance, and employee discount programs; in addition to telework opportunities depending upon the position.
Start your career in public service. The Georgia Department of Human Services (DHS), Division of Family and Children Services (DFCS) is seeking candidates for the position of Administrative Assistant 2. This position performs a variety of general secretarial, clerical, and administrative support functions. Enters data into GA SHINES. Process invoices for payment. Handles contracts for local office. Order office supplies. Ensures training logs are kept up to date. Manages office inventory and reporting to State Office staff. Completes monthly reports to regional OFI and Services staff. Ensures COOP, and other yearly reports and manuals are kept up to date with current information. Performs banking duties per the COOP. The Administrative Assistant 2 position reports to the County Director and supports operations in the Catoosa County, in Fort Oglethorpe DFCS office.
Catoosa County | Georgia Department of Human Services Division of Family & Children Services
Pay Grade: G
Under general supervision, performs a wide range of office administration duties for assigned functions or program areas, duties may be complex in nature and may involve access to confidential information. May research, investigate, and/or resolve program data or issues. Drafts documentation, reports, or presentations. Represents program or unit, provides information and assistance to internal and external customers.
Role and Responsibilities:
- THIS IS NOT A REMOTE/VIRTUAL POSITION.
- Provides secretarial and administrative support to county staff.
- Uses independent judgement and initiative to perform administrative, clerical, and secretarial duties.
- Performs job responsibilities with minimal supervision.
- Data entry into SHINES systems,
- Receives, processes and submits service provider invoices and recurring County office invoices timely.
Core Competencies:
- Organization and Time Management Skills
- High school diploma/GED and three (3) years of job-related experience.
OR
- One (1) year of experience required at the lower level Admin Assistant 1 (GST050) or position equivalent.
Preferred Skills/Qualifications:
Preference will be given to candidates who, in addition to meeting the minimum qualifications, demonstrate some or all of the following skills/experience.
- Strong proficiency in the use of Microsoft Office Suite, especially Word and Excel.
- Demonstrated ability to effectively track invoice systems from receipt through payment.
For more detailed information about the Georgia Department Human Services
https://dhs.georgia.gov/
Employment Information
Current State employees are subject to State Personnel Board (SPB) Rules regarding salary.
DHS is an Equal Opportunity Employer
If you require accommodations under the Americans with Disabilities Act (ADA), email request by the closing date of this announcement to: @HRHelpline
The candidate selected for this position may be subject to pre-employment drug screening, education verification, reference, motor vehicle records, and criminal background checks.
DHS accepts educational credential recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE) will be considered. DHS will contact educational institutions to verify degree, diploma, licensure, etc.
As an employee of DHS, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department.
Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring official for next steps in the selection process. Only applicants who are selected and interviewed will receive notification
This position is subject to close at any time once a satisfactory applicant pool has been identified.
Salary : $33,042 - $42,703
