What are the responsibilities and job description for the Administrative Assistant to Vice President position at Georgia state government?
The Administrative Assistant to Vice President is responsible for a variety of administrative support functions to assist the vice president of a college.
MAJOR DUTIES:
- Performs and completes variety of tasks and assignments associated with support functions for a Vice President of an assigned department;
- Monitors use of and maintains supplies, equipment and/or facilities for assigned department;
- Enters data from forms, records, reports and/or other sources into computer for purposes such as
- maintaining databases. Uses complex software (e.g., database, spreadsheet, and graphics) as a tool for performing clerical assignments.
- Completes incidental typing assignments, such as typing routine documents, performing mail merges, and creating labels;
- Coordinates meetings and management activities;
- Performs and completes administrative tasks and assignments which may include budget, procurement, contracts, inventory control, personnel, safety, security, records, etc.;
- Directs and supervises clerical interns and/or work study students assigned to the department;
- Participates in special projects and committees as directed by the supervisor;
- Other duties as assigned.
- Skill in customer service, interpersonal relations and serving the public
- Skill in the use of computers and job-related software
- Skill in basic conflict resolution
- Skills in oral and written communication
- Knowledge of modern office practices and procedures
- Ability to operate workroom machinery such as fax machines, copiers, scanners, shredders, etc.
- Ability to prioritize and schedule tasks to meet deadlines and objectives
- Proficient in Microsoft Office
MINIMUM QUALIFICATIONS:
- Bachelor’s degree in a related field *and* One (1) year of work-related experience *OR* Associate Degree in Business Administrative Technology *and* Two (2) years of work-related experience
- Note: Experience may substitute for the degree on a year-for-year basis.
PREFERRED QUALIFICATIONS:
Bachelor’s degree in a business-related field and three (3) to five (5) years of work-related experience
SALARY AND BENEFITS:
$40,000 - $45,000. This is a full-time position with paid State holidays, accrued annual and sick leave, and the State of Georgia Health and Flexible Benefits Program.
All applicants must apply through our website at www.gptc.edu
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Salary : $40,000 - $45,000
