Coordinator - Accounting

Duties/Responsibilities:

Percentage of Time:

Reviews a wide range of source documents, such as vouchers, invoices, receipts, and other forms for accuracy and completeness;

• Gathers appropriate information, compares records and correctly traces inaccuracies or omissions. Initiates appropriate corrective actions.
• Completes reconciliations and transfers accounting data from individual accounting journals and ledgers to general ledgers within appropriate periods.
• Notifies appropriate authorities regarding balancing/reconciling discrepancies, problems and/or trends
• Will review chart fields on purchasing and AP transactions in GA@Work system.

10%

Perform and complete variety of tasks and assignments associated with support functions for the Administrative Services division

·         Completes FA Reconciliations

·         Completes Banner to GL reconciliations for revenue and accounts receivable

·         Completes Target X reconciliations

·         Completes Modern Campus reconciliations

·         May AP Document Scanning as needed

• May Serves as back up cashier as needed
• Serves a back up for processing secure file transfers for student refund processing.
• Assists with Annual Physical Inventory as needed.
• May assist with Travel review, training, and answering questions.
• May assist with p-card review, training, and answering questions.
• Readily participate in Admin Services functions such that support the college

40%

Enter data from forms, records, reports and/or other sources into computer for purposes such as maintaining databases and complete incidental word processing and spreadsheet assignments

• Record journal entries to the general ledger using PeopleSoft upload tool.
• Review AP check runs.
• Enter speed types and speed charts into PeopleSoft accounting system.
• Post financial and budget reports to SharePoint for department review.
• Run and post open encumbrance report to SharePoint for department review.
• Assist with purchase orders and tracking
• Coordinate necessary room reservations and preparations

10%

Enters routine financial transactions into accounting systems; verifies and corrects information; reconciles accounting records;  (Performed by all incumbents)

·         Receives and accurately batches source documents according to applicable methods.

·         Accurately records transactions in a timely manner and according to established procedures and system guidelines.

·         Adequately analyzes and reviews recorded transactions to ensure accuracy of entry.

·         Appropriately determines sources of errors and/or makes corrections.

·         Categorizes entries to appropriate accounts.

·         Assigns correct accounting codes according to established guidelines.

10%

Participate in special projects and committees as directed by the supervisor

10%

Organizes and maintains hard copy files of departmental records; (Performed by all incumbents)

·         Maintains complete, accurate and readily accessible files that conform to applicable policies, procedures, guidelines and standards.

·         Regularly purges files in accordance with policies on record retention.

·         Follows guidelines for providing information to auditors and others.

·         Maintains confidentiality of records, files and other documentation.

10%

Performs limited clerical responsibilities. Responds to requests for information/advice and solves clerical problems. (Performed by all incumbents)

·         Accurately and promptly performs clerical duties such as, maintaining leave records, distributing mail, typing, answering the phone, etc.

·         Responds promptly, effectively and appropriately to requests for information and assistance.

5%

Performs other duties as assigned in the fulfillment of the needs, philosophy, and purpose of Gwinnett Technical College

5%

Physical Demands:

 Frequency

(N)Never, (O)Occasionally or (C)Constantly

Requires operation, access, or control of financial resources.

C

Requires having a P-Card.

N

Driving is a responsibility of this position.

O

This position will have direct interaction or care of children under the age of 18 or direct patient care. 

N

This position will have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications).

N

This position is a stationary position, often standing or sitting for prolonged periods with or without reasonable accommodation.

C

This position requires moving about to accomplish tasks or moving from one worksite to another with or without reasonable accommodation.

C

This position requires the ability to adjust or move objects up to 15 pounds in all directions with or without reasonable accommodation.

O

This position requires the ability to repeat motions that may include the wrists, hands and/or fingers with or without reasonable accommodation.

C

This position requires the ability to operate machinery and/or power tools with or without reasonable accommodation.

N

Operating motor vehicles or heavy equipment with or without reasonable accommodation.

O

Noisy environments.

N

Medium work that includes moving objects up to 50 pounds with or without reasonable accommodation.

N

Light work that includes moving objects up to 20 pounds with or without reasonable accommodation.

O

Heavy work that includes moving objects up to 100 pounds or more with or without reasonable accommodation.

N

Work in outdoor elements such as precipitation and wind.

N

Assessing the accuracy, neatness and thoroughness of the work assigned.

C