Assistant Director-Administrative Operations -(Onsite)

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

The Library at the Georgia Institute of Technology invites applications for {Title} position in the Georgia Tech Library. Candidates are expected to demonstrate an exceptional commitment to learning and development of Georgia Tech students in this supporting role, both indirectly and directly. The Georgia Tech Library, since its earliest incarnation in the Carnegie building in 1907, has served the needs of our students, faculty and staff. It is open 24 hours a day during times when school is in session.

The Georgia Tech Library features more than 3.9 million items in its circulating collection, including books, e-books, music and movies. The majority of this physical collection is housed in cold storage at the Library Service Center in partnership with Emory University, meaning students, faculty and staff have access to their multi-million volume collection, as well. This partnership continues to expand, so check the catalog regularly for new items.

Our library is primarily a digital-first organization, meaning our customers use our online resources most heavily, averaging more than four million downloads a year from more than 85,000 journals covering virtually every conceivable topic of scholarship. We also offer access to numerous news and government sources.

You can learn more about our Library by visiting https://www.library.gatech.edu/.

Oversee the daily operations of multiple administrative functions within an academic or business unit. Functions usually include all or most of the following: financial records and reporting, human resources, building management and general administrative support to unit staff. This position will interact on a consistent basis with: unit management and staff and management/staff in campus-wide support units (e.g. Human Resources, Facilities, etc.). This position typically will advise and counsel: unit management and staff. This position will supervise: assigned unit administrative staff.

Job Duty 1 - Coordinate unit budget preparation, monitor and prepare related reports.
Job Duty 2 - Supervise unit human resources administrative functions and coordinate efforts with OHR.
Job Duty 3 - Ensure that unit facilities are maintained.
Job Duty 4 - Manage preparation of financial related reports and schedules. May include grant administration.
Job Duty 5 - Coordinate unit space planning and usage.
Job Duty 6 - Develop unit administrative policies and procedures (or major portions thereof) consistent with Institute policy.
Job Duty 7 - Coordinate provision of administrative services to unit management and staff.
Job Duty 8 - Organize the activities of and supervise assigned support staff.
Job Duty 9 - Perform other duties as assigned.

Educational Requirements
Bachelor's Degree in business, communications, or related field or equivalent combination of education and experience

Other Required Qualifications
Some travel is required.

Required Experience
Eight to ten years of job related experience

Oversee the daily operations of multiple administrative functions within an academic or business unit. Functions include Technology (Web) and Project/portfolio management, Human Resources with an emphasis on Faculty Affairs, Facilities operations and space planning. This position will interact on a consistent basis with: Library management and staff and management/staff in campus-wide support units (e.g. Information Technology, Human Resources, Facilities, etc.). This position typically will advise and counsel unit management and staff. This position will supervise assigned unit administrative staff.

Job Duties/Responsibilities:

• Ensure that unit facilities metrics established managed and escalated when needed.
• Ensure that unit Project Management metrics established managed and escalated when needed.
• Ensure that unit facilities metrics established managed and escalated when needed.
• Lead Faculty Human Resource Functions and collaborate with unit human resources administrative functions and coordinate efforts with OHR.
• Coordinate unit space planning and usage across all facilities.
• Coordinate provision of administrative services to unit management and staff.
• Organize the activities of and supervise assigned support staff.
• Perform other duties as assigned

$72,783 -$95k

SKILLS
This job requires working knowledge of a broad range of office management functions and processes including those related to accounting records, human resources, facilities management, records management and related areas. Use of office related computer applications and systems is required. Previous people management experience is also required.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

More information on these policies can be found here: https://www.usg.edu/policymanual/section6/c2714 Board of Regents Policy Manual | University System of Georgia (usg.edu).

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Successful candidate must be able to pass a background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening