Senior Associate - Business Immigration Paralegal

Overview

GEP is a diverse, creative team of people passionate about procurement. We invest ourselves entirely in our client’s success, creating strong collaborative relationships that deliver extraordinary value year after year. Our clients include market global leaders with far-flung international operations, Fortune 500 and Global 2000 enterprises, leading government and public institutions.

We deliver practical, effective services and software that enable procurement leaders to maximize their impact on business operations, strategy and financial performance. That’s just some of the things that we do in our quest to build a beautiful company, enjoy the journey and make a difference. GEP is a place where individuality is prized, and talent respected. We’re focused on what is real and effective. GEP is where good ideas and great people are recognized, results matter, and ability and hard work drive achievements. We’re a learning organization, actively looking for people to help shape, grow and continually improve us.

Are you one of us?

GEP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, national origin, religion, sex, protected veteran status, disability status, or any other characteristics protected by federal, state or local law. We are committed to hiring and valuing a global diverse work team. GEP is proud to be an EEO / AA employer M / F / D / V.

For more information please visit us on or check us out on .

What you will do

This role reports to the In-House Immigration Counsel, Global Immigration , within the Legal Department and collaborates closely with cross-functional teams, including HR Business Partners, Recruiting, People Operations, and Payroll. The Immigration Paralegal will serve as the primary internal contact for global work visa matters, supporting a seamless immigration experience for employees and business stakeholders.

Immigration Case Support :

Serve as the primary internal point of contact for global work visa matters, partnering with external vendors to provide visa assessments (., cost, requirements, timelines) for Talent Acquisition (TA) and HR Business Partners (HRBP).Support nonimmigrant and immigrant employment-based visa cases, including H-1B, L-1, TN, E-3, PERM, I-140, and I-485 processes.

Employee and Stakeholder Support :

Respond to employee inquiries regarding immigration matters and provide information to HRBPs, TA, and hiring managers for international assignments and hires.

Immigration Compliance and Documentation :

Collaborate with external vendors and internal teams to address right-to-work questions, ensure compliance with immigration regulations, and maintain up-to-date workflows and sponsorship policies.Monitor immigration status and expiration reports, initiating cases and managing compliance-related communications.

Case Management and Coordination :

Coordinate and review visa documentation between employees, HR, and external attorneys, ensuring accuracy and spotting potential issues.Maintain accurate immigration records and provide weekly status updates on active cases.

Policy Updates and Training :

Update internal SOPs and sponsorship policies to reflect regulatory changes, and educate business stakeholders through presentations and training sessions.

Record Keeping and Reporting :

Prepare and maintain immigration-related files and reports in compliance with company policies and regulations, while tracking activities to identify process improvements.

This is a hybrid role based out of our Clark, NJ headquarters, requiring three days in the office each week.

What you should bring

• Bachelor’s degree required.
• Minimum 4 years of experience with . immigration processes and policies, plus 3 years supporting immigration for at least three of the following countries : UK, Netherlands, Germany, Czech Republic, Malaysia, Singapore, UAE, etc.
• Proven success managing large-scale immigration programs.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams.
• High integrity and discretion in handling sensitive and confidential information.
• Strong attention to detail, interpersonal, and communication skills.
• Collaborative team player with a proactive mindset and ability to work effectively with remote teams.
• Adaptability to a fast-changing environment and skill in managing competing priorities.
• Commitment to continuous improvement and process optimization.

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