Legal Assistant

Legal Assistant – Entry Level

Location: Assist All Location

Experience: Less than 1 Year

Gerber Ciano Kelly Brady, a multi-office, multi-state law firm, is seeking an entry legal assistant for an immediate full-time position. This position will support offices across the Firms entire footprint.

The candidate for this position should be someone who can provide insightful support to both attorneys and legal teams and provide high quality work. The individual should have the ability to exercise good judgment in a variety of situations, with strong and professional communication skills. They should be a team member focused, have an engaging personality, show initiative, be able to work independently, and maintain a realistic balance among multiple priorities.

In this position, the legal assistant will be tasked with a variety of progressing job duties to provide support including the following:

• Supports team members with various administrative tasks, such as scanning, copying or printing of documents

• Formatting, proofreading and editing all materials for extreme accuracy and clarity

• Assists with entering information into databases when needed

• Process expense reports
• Process large client mailings
• Typing of dictation

• Assists with maintaining electronic files by scanning documents and saving them to the firm’s document management system
• Saving of legal documents received from State and Federal Court e-filings to the firm document management system
• Assist with scheduling meetings and depositions
• Assist with creating, and sending, electronic links to clients, opposing counsel, firm vendors, etc.
• Assist with preparing correspondence, pleadings, discovery, motions, etc.
• Assist with electronic filing of legal documents in State and Federal Courts

• Works independently and with a team when needed for ongoing projects
• Following office workflow procedures to ensure maximum efficiency
• Performs general administrative and/or clerical duties

Qualification:

• Proficient in MS Word, Excel, Outlook and PowerPoint and the ability to learn new programs and systems
• Strong Keyboarding skills

• Ability to multi-task, attention to detail, excellent communication and organizational
• Prior clerical experience is preferred (law firm experience is a plus)
• Technology savvy
• Excellent communication and time management skills
• Strong attention to detail and highly organized
• Team member focused
• Should be able to work under deadlines and have some flexibility in their work schedule to meet unforeseen demands

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

Our Mission Statement says that we cultivate a working environment that provides a humane, sustainable approach to earning a living and living in our world — for ourselves and for our clients. Further, we are committed to reducing our costs, and our footprint on the planet, by integrating virtually and avoiding the traditional “brick and mortar” costs associated with operating a law firm. We achieve this by ensuring that our team comes from diverse socio-economic, cultural, geographic, and educational backgrounds. We believe diversity is required to bring a variety of perspectives and approaches to our clients’ needs. Although we have the sophisticated clients and robust resources typical of a large law firm, we strive to maintain a relaxed, informal atmosphere that fosters professional development, personal satisfaction and growth.

Salary is commensurate with experience and skill set. Position offers benefits, including health, life, short-term and long-term disability, as well as 401k, flexible work and paid time off.

For New York City Applicants: Salary range: $16.82 - $19.23/hr. ($35,000.00 - $40,000.00), plus may be eligible for an annual discretionary bonus. The anticipated salary range is for candidates who will work in New York City. The salary offered to a successful candidate will depend upon the individual’s skills, experience, qualifications, and other job-related factors permitted by law. Gerber Ciano Kelly Brady, LLP, is a multi-state employer and this salary range may not reflect positions that work only in other states.

If you’re interested in becoming part of a truly collaborative team consistent with our mission, core value, business goals, and promises to each other, then your journey begins here.