What are the responsibilities and job description for the Administrative Assistant to the Vice President of Academic Affairs and Workforce Development position at Germanna Community College?
Friday: 8am-12pm (virtual)
Or as scheduled
Germanna Community College, a learning centered college and one of the fastest growing community colleges in Virginia, is seeking an administrative assistant to provide full-time administrative support to the Vice President of Academic Affairs and Workforce Development at the Stafford County Center. The successful candidate will possess executive office experience, preferably in an academic setting. Must possess sound judgment, tact, and self-control along with considerable skill in understanding and applying policies and procedures, preparing electronic and print reports, editing/proofreading formal correspondence. Duties include but are not limited to receptionist duties; office management; preparing meeting minutes and editing outgoing correspondence; preparing travel arrangements and purchase orders; planning and coordinating events, maintaining the budget and meticulous filing.
Major Duties and Responsibilities:
- Advanced organizational skills and ability to prioritize workload and multitask
- Excellent oral and written communication skills
- Excellent problem-solving skills and an ability to learn new systems
- Proficiency in Microsoft Office and Google Suite applications
- Flexibility to work at different locations as needed
- Ability to work independently and manage multiple priorities at once
- Able to work in a fast-paced environment and work effectively under pressure, at times with short deadlines
Employees must be able to work strategically with diverse colleagues, students, and community members with a commitment to diversity as a learning outcome to be culturally respectful, professionally competent, and civically responsible.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or on the basis of disability. Germanna is an Equal Opportunity Employer/Veterans/Disabled.
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Catra Godwin by phone at 540-423-9056 or by email cgodwin@germanna.edu.
If you would like to see a copy of our Affirmative Action Plan please contact Barbara Hall by phone at 540-834-1067 or by email bhall@germanna.edu.
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
- Advanced organizational skills and ability to prioritize workload and multitask
- Excellent oral and written communication skills
- Excellent problem-solving skills and an ability to learn new systems
- Proficiency in Microsoft Office and Google Suite applications
- Flexibility to work at different locations as needed
- Ability to work independently and manage multiple priorities at once
- Able to work in a fast-paced environment and work effectively under pressure, at times with short deadlines
- Experience working as an administrative assistant in a college or business setting
- Purchasing/procurement experience in eVA
- Experience using SIS Peoplesoft and/or Canvas LMS
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Salary : $54,593 - $66,724
