What are the responsibilities and job description for the Assistant Registrar position at Germanna Community College?
Posting Summary
Working Title
Assistant Registrar
Role Title
Education Support Spec III
Role Code
29144-SW
FLSA
Exempt
Pay Band
04
Position Number
29700005
Agency
Germanna Community College
Division
Germanna Community College (Div)
Work Location
Spotsylvania - 177
Hiring Range
$ 57,465 -$70,236, plus full state benefits
Emergency/Essential Personnel
No
EEO Category
B-Professional
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
No
Does this position have a bilingual or multilingual skill requirement or preference?
No
Work Schedule
Monday-Thursday: 8am-5:30pm
Friday:8am-12pm (virtual)
Or as scheduled
Friday:8am-12pm (virtual)
Or as scheduled
Sensitive Position
No
Job Description
Germanna Community College is a public, open access institution of higher education in the Virginia Community College System. The College is a dynamic learning organization that serves as a Germanna regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities. Germanna Community College is centrally located in Fredericksburg, VA between Washington D.C. and Richmond and between the Blue Ridge mountains and the Chesapeake Bay. Full of history, the area offers a community rich with diversity, the arts, technology, vineyards, hiking, canoeing/kayaking, and many other activities.
Germanna Community College is seeking two full-time Assistant Registrars to join the Enrollment Services department. These positions are critical to enhancing student success and maintaining institutional compliance, with each role focusing on specific key areas of student success. One position focuses on Admissions, while the other focuses on Retention and Special Admissions in Health Sciences programs. Both positions will play vital roles in managing student records, ensuring policy compliance, and providing exceptional service to students. Each Assistant Registrar will collaborate with faculty, staff, and administration to improve operational efficiency, foster a student-centered environment, and address specific needs within their areas of focus.
The Admissions Assistant Registrar will be located at Fredericksburg Campus and with one workday at the Stafford campus location.
The Retention Assistant Registrar is primarily located at the Locust Grove Campus.
Both positions will require working some evenings and weekends.
Major Duties and Responsibilities:
Assistant Registrar for Admissions
Primary Responsibilities:
- Supervise Enrollment Services personnel, including training, approving time and leave, and conducting annual performance evaluations.
- Oversee onboarding and course registration processes, maintaining accurate student records and addressing registration conflicts.
- Communicate with students using various technologies and update student communications and the college-wide communication plan.
- Analyze and report enrollment data to support strategic initiatives and improve efficiency.
- Serve as a liaison between Enrollment Services staff and the Registrar’s office, addressing inquiries and concerns.
Assistant Registrar for Retention
Primary Responsibilities:
- Manage daily operations of the Enrollment Services office, ensuring high standards of customer service and operational efficiency.
- Supervise staff and oversee retention processes, including Health Sciences special admissions and dual enrollment.
- Develop strategies to improve student retention and success, including academic calendar and catalog coordination.
- Oversee end-of-term processes, including grade submissions, academic standing letters, and course prerequisite checks.
- Collaborate with deans, faculty, and staff to support retention initiatives and ensure compliance with FERPA and SCHEV policies.
Employees must be able to work strategically with diverse colleagues, students, and community members with a commitment to diversity as a learning outcome to be culturally respectful, professionally competent, and civically responsible.
Diversity, equity, and inclusion are core values of Germanna Community College. We recognize our responsibility to create, maintain, and nurture an academic and social environment that respects the diversity of people and ideas. We are committed to being an inclusive community that respects all cultures, experiences, and abilities and that prepares individuals to thrive in a global society. An EEO/AA Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or on the basis of disability. Germanna is an Equal Opportunity Employer/Veterans/Disabled.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or on the basis of disability. Germanna is an Equal Opportunity Employer/Veterans/Disabled.
Germanna is a federal contractor requesting priority referrals of protected veterans for our job opportunities.
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Catra Godwin by phone at 540-423-9056 or by email cgodwin@germanna.edu.
If you would like to see a copy of our Affirmative Action Plan please contact Barbara Hall by phone at 540-834-1067 or by email bhall@germanna.edu.
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Catra Godwin by phone at 540-423-9056 or by email cgodwin@germanna.edu.
If you would like to see a copy of our Affirmative Action Plan please contact Barbara Hall by phone at 540-834-1067 or by email bhall@germanna.edu.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
- Experience in higher education settings, specifically in Enrollment Services, Admissions, or Registrar’s Office.
- Ability to work independently, maintain confidentiality, and manage tasks under pressure.
- Proficiency in Microsoft Office, database management, and Student Information Systems (SIS).
- Excellent communication, organization, and customer service and prioritization skills.
- Demonstrable commitment to promoting and enhancing equity, inclusion, and diversity.
- Experience with or willingness to learn AI tools
Additional Considerations
- Familiarity with EAB Navigate and/or Salesforce CRM.
- Familiarity with academic calendar updates and retention initiatives/strategies.
- Experience with diverse populations and case management.
- Previous supervisory experience and familiarity with general enrollment and admissions processes.
- Bilingual (Spanish).
- Experience in managing dual enrollment, international student records, and special admissions processes for Health Sciences.
- Familiarity with SCHEV enrollment records and academic calendar scheduling in SIS.
- International student onboarding, retention, and data tracking experience.
Operation of a State Vehicle
No
Supervises Employees
No
Required Travel
Travel between campuses may be required
Posting Detail Information
Posting Number
CLS_3543P
Recruitment Type
General Public - G
Number of Vacancies
2
Position End Date (if temporary)
Job Open Date
01/29/2025
Job Close Date
02/12/2025
Open Until Filled
No
Agency Website
Contact Name
Catra Godwin
Email
cgodwin@germanna.edu
Phone Number
Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:
Additional Information
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
