What are the responsibilities and job description for the Dual Enrollment and High School Programs Administrative Assistant position at Germanna Community College?
Posting Summary
Working Title
Dual Enrollment and High School Programs Administrative Assistant
Role Title
Admin and Office Spec III
Role Code
19013-SW
FLSA
Exempt
Pay Band
03
Position Number
29700199
Agency
Germanna Community College
Division
Germanna Community College (Div)
Work Location
Orange - 137
Hiring Range
$43,100-52,677; plus full state benefits
Emergency/Essential Personnel
No
EEO Category
E-Paraprofessional
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
No
Does this position have a bilingual or multilingual skill requirement or preference?
No
Work Schedule
Monday-Thursday: 8am-5:30pm
Friday: 8am-12pm (virtual)
Or as scheduled
Friday: 8am-12pm (virtual)
Or as scheduled
Sensitive Position
No
Job Description
Germanna Community College is a public, open access institution of higher education in the Virginia Community College System. The College is a dynamic learning organization that serves as a Germanna regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities. Germanna Community College is centrally located in Fredericksburg, VA between Washington D.C. and Richmond and between the Blue Ridge mountains and the Chesapeake Bay. Full of history, the area offers a community rich with diversity, the arts, technology, vineyards, hiking, canoeing/kayaking, and many other activities.
Reporting to the Dean of Student Development, the Dual Enrollment and High School Programs Administrative Assistant will provide support for the Dual Enrollment and High School Programs team, with secondary support to Counseling Services, specifically Great Expectations and the Bear Necessities Food Pantry at the Locust Grove Campus. Duties will include working directly with the Coordinator, Liaison, Advisor, Career Advisors, Lead Career Advisor, High School Liaisons, Admissions and Records, and Enrollment Services to ensure that all necessary Dual Enrollment administration is completed, and Dual Enrollment students have applied to Germanna, completed their required forms, registered in SIS, and enrolled in courses for the respective academic term or year.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
- Excellent customer service skills, including proficiency in office management, financial records management, reconciliation, data base management, bookkeeping, word processing, and data entry.
- Proficiency with Peoplesoft Student Information System (SIS) or similar, Microsoft Office Suite, including Excel, Word, and Outlook, and Google Workspace applications.
- Requires the ability to read, interpret, and communicate college policies and procedures to stakeholders and clients.
- Required problem-solving skills, including effective verbal, nonverbal, and written communication skills.
- Requires ability to maintain confidentiality and sustain positive working relationships with internal and external partners and clients.
Additional Considerations
- Previous Community College Experience
- Previous experience with Peoplesoft Student Information System (SIS)
- Previous experience with admissions, student recruitment, and/or academic advising
Operation of a State Vehicle
No
Supervises Employees
No
Required Travel
Travel to all campuses may be required
Posting Detail Information
Posting Number
CLS_3637P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
02/28/2025
Job Close Date
03/21/2025
Open Until Filled
Agency Website
Contact Name
Catra Godwin
Email
cgodwin@germanna.edu
Phone Number
Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:
Additional Information
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
