What are the responsibilities and job description for the Part-Time Admissions Coach – Special Admissions and Health Technology Programs position at Germanna Community College?
Posting Summary
Working Title
Part-Time Admissions Coach – Special Admissions and Health Technology Programs
Role Title
Education Support Spec III
Role Code
29144-SW
FLSA
Nonexempt
Pay Band
04
Position Number
297W0534
Agency
Germanna Community College
Division
Germanna Community College (Div)
Work Location
Orange - 137
Hiring Range
$23.21/hr-$29.14/hr; state benefits do not apply
Emergency/Essential Personnel
No
EEO Category
B-Professional
Full Time or Part Time
Part Time
Does this position have telework options? -Telework options are subject to change based on business needs-
No
Does this position have a bilingual or multilingual skill requirement or preference?
Yes
Work Schedule
Monday-Thursday: 8am-5:30pm
Friday:8am-12pm (virtual)
Or as scheduled (29 hours per week)
Friday:8am-12pm (virtual)
Or as scheduled (29 hours per week)
Sensitive Position
No
Job Description
Germanna Community College is a public, open access institution of higher education in the Virginia Community College System. The College is a dynamic learning organization that serves as a Germanna regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities. Germanna Community College is centrally located in Fredericksburg, VA between Washington D.C. and Richmond and between the Blue Ridge mountains and the Chesapeake Bay. Full of history, the area offers a community rich with diversity, the arts, technology, vineyards, hiking, canoeing/kayaking, and many other activities.
Germanna Community College is seeking a dedicated Part-Time Admissions Coach to guide students through the admissions process, with special emphasis on Health Technology programs and other selective admissions pathways. This role also includes general advising for students in all academic programs. The ideal candidate will deliver high-quality, student-centered service, ensuring a seamless onboarding experience through a holistic, case management approach. Collaboration with academic departments and student services is essential to supporting prospective, new, and continuing students.
This position may require occasional travel between campuses and flexibility to work evenings and weekends.
Key Responsibilities:
Key Responsibilities:
- Provide guidance to students applying to special admissions programs, including Health Technology, on processes, credentialing, and prerequisites.
- Assist students with understanding program pathways, registration, and prerequisite requirements.
- Monitor and support prospective students through the admissions and enrollment process, addressing inquiries and providing comprehensive information about programs and processes.
- Use a case management approach to support students from an initial inquiry through program enrollment, ensuring proactive follow-up and seamless support.
- Collaborate with Health Technologies personnel, academic advisors, and other subject matter experts to provide accurate advising and solutions to student questions or barriers.
- Maintain accurate student records, admissions documents, and case management files for reporting and analysis.
- Participate in professional development, including training on Germanna’s Culture of Care and tools for admissions and advising support.
- Facilitate communication and collaboration between departments to streamline the admissions process for special admissions programs.
- Actively participate in recruitment and onboarding events, both virtual and in-person, to engage and support prospective students.
Employees must be able to work strategically with diverse colleagues, students, and community members with a commitment to diversity as a learning outcome to be culturally respectful, professionally competent, and civically responsible.
Diversity, equity, and inclusion are core values of Germanna Community College. We recognize our responsibility to create, maintain, and nurture an academic and social environment that respects the diversity of people and ideas. We are committed to being an inclusive community that respects all cultures, experiences, and abilities and that prepares individuals to thrive in a global society. An EEO/AA Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or on the basis of disability. Germanna is an Equal Opportunity Employer/Veterans/Disabled.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or on the basis of disability. Germanna is an Equal Opportunity Employer/Veterans/Disabled.
Germanna is a federal contractor requesting priority referrals of protected veterans for our job opportunities.
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Catra Godwin by phone at 540-423-9056 or by email cgodwin@germanna.edu.
If you would like to see a copy of our Affirmative Action Plan please contact Barbara Hall by phone at 540-834-1067 or by email bhall@germanna.edu.
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Catra Godwin by phone at 540-423-9056 or by email cgodwin@germanna.edu.
If you would like to see a copy of our Affirmative Action Plan please contact Barbara Hall by phone at 540-834-1067 or by email bhall@germanna.edu.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
- Experience in enrollment services, admissions, or academic advising within a higher education setting.
- Strong communication, interpersonal, and problem-solving skills, particularly in working with diverse populations.
- Proficiency in Microsoft Office and database management.
- Knowledge of academic program admissions processes, policies, and guidelines.
- Demonstrated customer service experience with the ability to handle stressful situations professionally.
Additional Considerations
- Bilingual proficiency (Spanish preferred).
- Experience with case management approaches and student information systems (e.g., PeopleSoft, Salesforce).
- Familiarity with selective admissions processes and financial aid systems, including FAFSA.
- Knowledge of Germanna Community College’s academic and workforce programs.
Operation of a State Vehicle
No
Supervises Employees
No
Required Travel
Travel between campuses may be required
Posting Detail Information
Posting Number
WGE_2366P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
02/03/2025
Job Close Date
02/17/2025
Open Until Filled
Agency Website
Contact Name
Catra Godwin
Email
cgodwin@germanna.edu
Phone Number
Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:
Additional Information
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Salary : $23 - $29
