What are the responsibilities and job description for the Director Vice President of Operations (Office Management) position at Get It - Executive?
Job Overview
We are seeking a seasoned and detail-oriented Vice President/Director of Operations & Executive Assistant to spearhead our operational excellence, human resources strategies, and financial processes. In this pivotal role, you will be instrumental in driving operational efficiency, nurturing a positive company culture, and providing direct support to our executive leadership.
Key Responsibilities
This role not only offers the opportunity to lead critical operational functions but also provides avenues for professional development within the company. Your contributions will play a significant role in shaping company growth and enhancing employee satisfaction.
Company Culture And Values
Our organization is dedicated to fostering a collaborative and supportive work environment. We value teamwork and actively promote employee engagement through various initiatives, making team-building activities and recognition a cornerstone of our workplace culture.
Compensation And Benefits
We are seeking a seasoned and detail-oriented Vice President/Director of Operations & Executive Assistant to spearhead our operational excellence, human resources strategies, and financial processes. In this pivotal role, you will be instrumental in driving operational efficiency, nurturing a positive company culture, and providing direct support to our executive leadership.
Key Responsibilities
- Serve as the main point of contact for the office while overseeing all operational aspects.
- Manage vendor contracts and relationships to ensure seamless office operations and maintain cost efficiency.
- Monitor and report on attendance, hours, and sustainability initiatives, including leadership in EcoVadis initiatives.
- Oversee cybersecurity training, IT management, and the requirements for office software.
- Supervise the Operations Coordinator, offering assistance in office administration and recruitment efforts.
- Facilitate the onboarding process for new hires, ensuring a superior employee experience through HR platforms.
- Manage payroll, bonuses, and contractor compensation.
- Conduct performance reviews and handle employee relations in accordance with company policies.
- Lead training sessions focused on HR best practices and legal compliance.
- Oversee benefits administration, including open enrollment and policy updates.
- Manage exit processes, which includes conducting exit interviews and offboarding.
- Direct the management of financial records, client invoicing, and accounts payable/receivable utilizing QuickBooks.
- Assist in ensuring tax compliance and collaborate with the company's CPA for audits and reporting.
- Edit financial documents like Statements of Work (SOWs) and oversee 1099 filings.
- Plan team-building events, including community outreach and annual celebrations.
- Drive initiatives for employee engagement and recognition by conducting surveys and analyzing results to enhance satisfaction.
- Provide high-level administrative assistance to the CEO, including refining correspondence and presentations.
- Assist in scheduling, travel arrangements, and various tasks as necessary.
- Strong proficiency in QuickBooks and HRIS platforms.
- Proven leadership abilities, with a successful track record in managing teams and projects.
- Excellent written and verbal communication skills.
- Capacity to handle confidential information with the utmost professionalism.
- Experience with sustainability initiatives, including EcoVadis, is an asset.
- Ability to manage and prioritize multiple projects in a dynamic environment.
- Bachelor's degree in business administration, human resources, or a related discipline.
- 7 years of relevant experience in operations, HR, or administrative leadership roles.
- Previous experience in operations or office management within a startup or service agency setting is advantageous.
This role not only offers the opportunity to lead critical operational functions but also provides avenues for professional development within the company. Your contributions will play a significant role in shaping company growth and enhancing employee satisfaction.
Company Culture And Values
Our organization is dedicated to fostering a collaborative and supportive work environment. We value teamwork and actively promote employee engagement through various initiatives, making team-building activities and recognition a cornerstone of our workplace culture.
Compensation And Benefits
- Competitive salary range: \(120,000 - \)170,000, with opportunities for additional compensation through various programs, including annual bonuses.
- Hybrid work flexibility.
- A commitment to a supportive and collaborative work atmosphere, welcoming fully remote candidates outside of New York City.
Salary : $120,000 - $170,000
