Finance/Accounting Administrative Assistant

Job Overview

We are in search of a meticulous and resourceful Administrative Assistant specializing in Finance/Accounting to enhance our dynamic finance team. This pivotal role will provide comprehensive support to the Chief Financial Officer (CFO) and the Finance Department Supervisor, facilitating a range of administrative and operational tasks. Your contributions will be essential for ensuring the accurate and timely achievement of daily, monthly, and annual objectives, while upholding the highest standards of discretion and professionalism.

Key Responsibilities

• Deliver high-level administrative assistance to the CFO and Finance Department.
• Aid in the development of monthly, quarterly, and annual financial reports.
• Monitor expenditures and pinpoint potential areas for cost-saving initiatives.
• Guarantee compliance with accounting policies and regulations.
• Reconcile financial accounts and assist with data entry responsibilities.
• Prepare financial documents, invoices, and journal entries.
• Analyze discrepancies in account reconciliations and implement necessary corrective actions.
• Provide exemplary internal and external customer service on behalf of the CFO.
• Organize team meetings, document notes, and ensure follow-up on action items.
• Assist with various finance-related tasks as needed.
  
  

Required Skills

• Strong problem-solving capabilities and adaptability in situations with minimal standardization.
• Competent in interpreting written, oral, and visual instructions.
• Ability to work autonomously as well as collaboratively within a team environment.
• Outstanding interpersonal and customer service acumen.
• Proficient multitasking and prioritization skills in a fast-paced setting.
• High level of discretion with a commitment to maintaining confidentiality.
• Analytical mindset with attention to detail, capable of identifying opportunities for improvement.
• Excellent verbal and written communication skills.
• Proficient in time management, organization, and task prioritization.
• Knowledge of accounting principles, with a desire to remain informed on financial regulation changes.
  
  

Qualifications

• High School Diploma required (Associate's or Bachelor's degree in Finance/Accounting is preferred).
• A minimum of 4 years' experience in a finance or accounting support capacity. A relevant degree may substitute for work experience.
• At least 2 years of practical experience with QuickBooks is mandatory.
• Proficient in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
• Previous experience in the transportation or logistics sector is favored.
  
  

Career Growth Opportunities

This role provides a unique opportunity to enhance your finance and accounting skills, nurture robust relationships within the finance team, and gain exposure to diverse financial operations, paving the way for future career advancement.

Company Culture And Values

Our work environment is characterized by a commitment to teamwork, effective communication, and professional growth. We value discretion and confidentiality in all interactions, fostering a supportive atmosphere for our employees.

Compensation And Benefits

• Medical, Dental, and Vision Insurance.
• Voluntary Life Insurance and Supplemental Insurance Plans.
• 100% Company Paid Basic Term Life and AD&D Insurance.
• 100% Company Paid Long-Term Disability (LTD).
• Profit Sharing (eligible after one year of service).
• Employee Assistance Program (EAP).
• 8 Paid Holidays and 10 days of Paid Time Off (PTO) after one year of service.
• Employee Discounts.
  
  

If you are eager to make a significant impact within a fast-paced and supportive finance team, we strongly encourage you to apply and take a decisive step forward in your professional journey.

Employment Type: Full-Time