Operations Vice President and Director (Office Manager)

Job Overview

We are in search of a proactive and detail-oriented Vice President/Director of Operations & Executive Assistant to become an integral member of our leadership team. This pivotal role is essential for optimizing operational efficiency, managing human resources, overseeing financial activities, and nurturing a vibrant company culture. You will work closely with senior leadership, driving operational success and cultivating a collaborative, high-performing work environment.

Key Responsibilities

• Act as the primary contact for office management, including oversight of coworking space partnerships and lease negotiations.
• Administer operational budgets and software systems while ensuring effective cost management.
• Provide comprehensive reporting on attendance, sustainability initiatives, and operational performance metrics.
• Oversee cybersecurity training and vendor management processes.
• Supervise the Operations Coordinator, offering support in office administration, social media, and recruitment efforts.
• Manage the employee onboarding process via the PEO platform for a seamless experience.
• Oversee payroll, bonuses, contractor payments, and employee benefits administration.
• Lead annual and mid-year performance evaluation processes and maintain human resources scorecards.
• Ensure legal compliance and sustain current employee handbooks and policies.
• Oversee financial records using QuickBooks, managing accounts payable, receivable, and client invoicing.
• Organize company-wide events such as community service days, team-building exercises, and annual celebrations.
• Conduct quarterly employee engagement surveys to promote continuous improvement.
• Provide executive support to leadership including editing correspondence and preparing presentation materials.
  
  

Required Skills

• Strong proficiency with QuickBooks, TriNet, and HRIS/PEO platforms.
• In-depth understanding of HR best practices and employment legislation.
• Exceptional organizational, analytical, and communication abilities.
• Proven leadership and people management skills.
• A proactive and positive disposition with the capacity to manage multiple tasks in a dynamic environment.
• Experience in sustainability initiatives and managing EcoVadis assessments is advantageous.
• SHRM-CP certification is preferred, though not mandatory.
  
  

Qualifications

• Bachelor's degree in Business Administration, Human Resources, or a related discipline.
• A minimum of 7 years of experience in operations, HR, or administrative leadership roles.
• Previous P&L or bookkeeping experience is beneficial.
• Experience within a startup or services agency environment is a plus.
  
  

Career Growth Opportunities

This role presents an exceptional chance for professional development within the leadership framework, allowing you to significantly influence the company’s growth trajectory and operational efficiency.

Company Culture And Values

We endorse a culture that values collaboration and support, empowering each team member to contribute meaningfully to the organization's achievements. We prioritize a positive workplace environment and actively promote initiatives that celebrate team accomplishments and foster employee engagement.

Compensation And Benefits

• Competitive salary and performance-driven bonuses.
• Opportunities for career advancement and personal growth.
• Flexible working arrangements may be considered.
  
  

We look forward to hearing how your skills and experiences can enhance our team and contribute to our continued success!

Employment Type: Full-Time