Remote Executive Assistant - Part-Time Contract

Position: Remote Executive Assistant (Part-Time Contract)

Are you a highly organized and detail-oriented professional with exceptional writing abilities? Do you excel in a remote work setting and enjoy providing virtual support? If so, we invite you to explore the opportunity to join our innovative product design agency as an Executive Assistant. This part-time contract role presents opportunities for meaningful growth within our team.

In this pivotal position, you will contribute significantly to the success of our product design studio by assisting the leadership team with critical tasks. Your efforts will optimize our daily operations, enabling our leaders to concentrate on strategic initiatives. By ensuring efficient organization, you will facilitate seamless operations behind the scenes.

You will work alongside a talented group committed to enhancing user experiences across diverse sectors, such as healthcare and education. We prioritize the development of our team members, offering access to cutting-edge technologies and industry trends while encouraging skill enhancement in areas that interest you.

Key Responsibilities

• Calendar & Meeting Management: Organize schedules, arrange meetings, and ensure timely execution of appointments.
• Email Management: Professionally manage the inbox, promptly addressing emails and ensuring important communications are prioritized.
• Outreach & Coordination: Assist in establishing connections with potential clients or partners, scheduling follow-ups, and ensuring clear communication.
• Project & Task Management: Employ tools like ClickUp or Notion to oversee projects and meet deadlines effectively.
• Client & Vendor Communication: Act as the primary liaison for coordination with clients and vendors, facilitating calls and ensuring effective communication.
• Research & Sourcing: Conduct research on potential leads or vendors, compiling structured summaries and reports to support decision-making.
• Provide Updates and Training via Video: Utilize tools such as Loom to share updates, provide walkthroughs, and keep clients or partners informed—comfort on camera is essential.
  
  

Required Skills

• Exceptional writing skills with clear communication capabilities across various platforms (email, phone, Slack, video).
• Highly organized, detail-oriented, and proactive in task completion.
• A strong desire to learn about new topics and skills.
• Basic familiarity with marketing tools, including website builders, Google Analytics, and design tools such as Canva is a plus.
• Ability to manage multiple projects and tasks without compromising quality.
• Previous experience in a remote work setting is crucial; you understand the nuances of independent work and productivity.
• Tech-savvy with a quick learning ability for new tools; familiarity with Slack, ClickUp, and Loom is advantageous.
• Prior experience as an assistant or in a related role is beneficial, but we welcome motivated fast learners eager to contribute.
  
  

Why Join Us

Become part of a small, fully remote team that values flexibility, autonomy, and productivity. Be a part of a developing organization where your contributions will have a tangible impact on our operations. We encourage professional advancement and personal growth, fostering a culture that is relaxed and collaborative—free from corporate constraints. We focus on smart work, enjoyment, and rapid progress.

Details

• Location: Remote (candidates within driving distance of the Philadelphia/South Jersey area will be prioritized)
• Hours: Part-time with the potential for growth.
• Compensation: \(22-\)30 per hour, depending on qualifications.
  
  

Employment Type: Full-Time