What are the responsibilities and job description for the Coordinator/Executive Assistant at Global Law Firm position at Get It - Hospitality?
Position: Executive Assistant/Coordinator (Global Law Firm)
Location: New York, NY (Hybrid Work-from-Home)
Compensation Package: Competitive base salary up to $110K, paid overtime, comprehensive benefits, performance bonuses, tuition reimbursement, and a robust 401K plan.
Job Overview
We are in search of an organized and diligent Executive Assistant/Coordinator to deliver outstanding support to our attorneys and clients. This pivotal role encompasses a range of administrative duties, including travel coordination, visa management, and oversight of intricate projects. Collaboration with diverse departments is essential to ensure our clients consistently receive exemplary service.
Key Responsibilities
This role presents an excellent opportunity for professional growth and advancement as part of a dynamic and expanding team that engages in various projects and initiatives.
Company Culture And Values
Our firm is dedicated to nurturing a supportive and collaborative work environment that empowers team members to excel and take initiative. We emphasize teamwork and provide a platform where everyone can contribute meaningfully to their career paths.
Employment Type: Full-Time
Location: New York, NY (Hybrid Work-from-Home)
Compensation Package: Competitive base salary up to $110K, paid overtime, comprehensive benefits, performance bonuses, tuition reimbursement, and a robust 401K plan.
Job Overview
We are in search of an organized and diligent Executive Assistant/Coordinator to deliver outstanding support to our attorneys and clients. This pivotal role encompasses a range of administrative duties, including travel coordination, visa management, and oversight of intricate projects. Collaboration with diverse departments is essential to ensure our clients consistently receive exemplary service.
Key Responsibilities
- Execute administrative functions such as screening client communications, maintaining organized files, managing attorney calendars, and preparing expense reports.
- Anticipate the needs of attorneys by recognizing potential challenges and conflicts, while proactively proposing solutions.
- Assist in the development of materials for presentations and conferences.
- Arrange complex travel itineraries, including visa applications and passport renewals.
- Partner with internal support teams to guarantee the accuracy and quality of completed projects.
- Oversee scheduling and calendar requests for both domestic and international engagements.
- Coordinate and facilitate conference calls and virtual meetings.
- Draft engagement letters and new matter memos for clients.
- Support the new-business conflicts process.
- Contribute to business development initiatives by logging activities and liaising with the marketing team.
- Proficient in Microsoft Excel, Word, and PowerPoint.
- Exceptional interpersonal and communication skills, both verbal and written.
- Ability to work autonomously while effectively managing multiple responsibilities.
- Strong discretion in handling confidential information and sensitive matters.
- Bachelor's degree preferred.
- A minimum of 3 years of relevant experience in a law firm or professional services environment.
This role presents an excellent opportunity for professional growth and advancement as part of a dynamic and expanding team that engages in various projects and initiatives.
Company Culture And Values
Our firm is dedicated to nurturing a supportive and collaborative work environment that empowers team members to excel and take initiative. We emphasize teamwork and provide a platform where everyone can contribute meaningfully to their career paths.
Employment Type: Full-Time
Salary : $110,000
