Executive Assistant Senior to COO and Board of Directors

Position: Senior Executive Assistant

Location: Bloomfield Hills, MI (New Headquarters)

Job Overview

Join our dynamic team as a Senior Executive Assistant, where you will be instrumental in delivering high-level administrative support to the Vice President/Chief Operating Officer (COO) and the Board of Directors. This pivotal role demands professionalism, confidentiality, and exceptional organizational skills, as you will navigate a range of sensitive administrative responsibilities while fostering strong relationships crucial to our mission.

Key Responsibilities

Your primary responsibilities will encompass:

• Providing comprehensive executive support to the Vice President/COO, including managing a complex calendar, scheduling meetings, and prioritizing engagements.
• Executing various administrative tasks such as screening calls, handling correspondence, and maintaining orderly filing systems.
• Preparing for internal meetings by developing agendas, sending reminders, and ensuring follow-up on actionable items.
• Coordinating external meetings, managing attendee logistics, and preparing necessary materials.
• Supporting the Board of Directors through scheduling annual meetings, managing travel arrangements, and maintaining discretion in all communications.
• Collaborating with the Operations Team to ensure effective communication and scheduling of team meetings.
• Participating in weekly Administrative Team meetings to align on support needs and priorities.
  
  

Required Skills

The ideal candidate will demonstrate:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with Zoom.
• A strong work ethic, grounded in professionalism and a commitment to service.
• The ability to manage confidential information with integrity and discretion.
• Exceptional multitasking capabilities coupled with outstanding organizational and time management skills.
• Strong verbal, written, and interpersonal communication skills.
• The resourcefulness to function effectively both independently and as part of a collaborative team.
  
  

Qualifications

• A Bachelor's degree is preferred.
• 5-10 years of experience providing support to C-Level executives, ideally within a non-profit framework.
• A genuine interest in our mission and alignment with the foundational values of our organization.
• Proven judgment and decision-making skills, with the capacity to anticipate challenges.
  
  

Career Growth Opportunities

We are dedicated to fostering personal and professional development, offering opportunities for you to engage with leadership and participate in special projects that enhance your skills and career trajectory.

Company Culture And Values

Our organization is rooted in a supportive and inclusive environment that champions optimism, creativity, and collaboration. We are committed to making a meaningful impact in our communities and seek individuals who share our passion for transformative relationships.

Compensation And Benefits

We offer a competitive salary package that reflects your value to the organization, along with exceptional family medical benefits (with the majority of premiums covered), dental and vision coverage, a 401(k) matching program, and a generous time-off policy (4 weeks of PTO plus additional holidays).

We invite you to become part of our team, where your contributions will be valued, and your professional growth nurtured.

Employment Type: Full-Time